VENKATA KIRAN G
Site Administrator
Secunderabad,Telangana
Summary
Highly organized and results-driven Site Admin with 6+ years of experience in Office Administration, Facilities Management, and Operations. Expertise in overseeing vehicle management, invoice processing, inventory control, and supporting HR functions. A proven leader with exceptional communication skills and a keen eye for detail, adept at collaborating with cross-functional teams to ensure efficient operations. Skilled in maintaining confidentiality, managing office budgets, and ensuring compliance with policies and deadlines.
Overview
16
16
years of professional experience
4021
4021
years of post-secondary education
Work History
Site Admin-Office Administration & Facilities
Teamlease Services Pvt Ltd
Hyderabad
06.2018 - 01.2025
- Lead and manage day-to-day office administration, ensuring smooth operations across multiple locations, including OCC and warehouses.
- Supervise housekeeping and material management activities, ensuring sufficient inventory levels and facilitating material orders in collaboration with the Purchase Team.
- Monitor and maintain office infrastructure (UPS, CCTVs, Access Control), ensuring functionality, prompt issue resolution, and timely execution of AMCs.
- Verified Monthly EPF & ESI Compliance for Facility and Security Personnel and ensuring accurate and timely payments by facility agency without any omissions.
- Oversee vehicle fleet management, including verifying log sheets, maintaining legal documentation (License, RC, Fitness, Insurance, Pollution & Permit), Conducting Vehicle Inspection Checks to ensure road worthiness, safety compliance and timely servicing and tracking POs for vehicle-related expenses.
- Handling Office Operations as per the Set Budget and maintaining records.
- Coordinate with the Purchase and Finance Teams to ensure timely invoice processing and vendor payments, while maintaining budgetary controls.
- Conduct regular audits of office facilities and resources to identify areas for improvement and ensure compliance with safety standards.
- Manage HR-related tasks including coordinating employee ID cards, gate passes, business cards, and supporting recruitment processes.
- Collected essential documents from vendors, Including MSME Certificates, GST Certificates, PAN and cancelled cheques to facilitate TPIA.
- Validated Vendor Invoices with supporting documents (Attendance Sheet, Calculation Sheet, PO, EPF & ESI documents), ensuring utmost accuracy.
- Lead office event coordination, fostering employee engagement and a positive office culture.
- Support senior management in preparing strategic reports, including MYB (Multi Year Budget), and ensure adherence to financial guidelines.
- Organize health and finance seminars in collaboration with the HR team to enhance employee well-being and financial literacy.
- Managing Material Inward and Outward and updating the same in Excel and Manual Recording Systems.
- Material Issuance to Project Team as and when required & maintaining up-to-date records of signed gate passes after necessary approvals.
Administrator
Gayatri Education Center
Hyderabad
07.2012 - 05.2018
- Manage student records, admissions, faculty schedules, and office supplies to ensure smooth daily functioning.
- Organize and conduct weekly, quarterly, and half-yearly examinations to track student progress and ensure academic improvement.
- Address student inquiries, assist with enrollment, and communicate with parents regarding schedules, fees, and other updates.
- Assist in attracting new students by coordinating marketing efforts, such as displaying banners across the city and managing local outreach initiatives.
- Hyderabad
Senior Engineer
McML Protection Technologies Pvt. Ltd.
Hyderabad
03.2009 - 08.2010
- Preparing Bill of materials which is a document for list of materials required for the project.
- Providing technical support to the site staff by taking their queries and solving them.
- Ensuring Soil Resistivity measurements are taken by the site staff.
- Providing a comprehensive solution to the client based on the site survey reports in the form of drawings and calculations.
Education
MBA - Human Resource Management
IIPM
Hyderabad05.2013
Bachelor of Technology (B.Tech.) - Electronics & Communications
Jawaharlal Nehru Technological University (JNTU)
India11.2008
Skills
- Office Administration & Management
- Housekeeping & Security Management
- Office Infrastructure Maintenance
- HR Coordination & Support
- Reporting & Documentation
- Windows 11
- Microsoft 365
Professional Competencies
- Office Administration & Management
- Housekeeping & Security Management
- Office Infrastructure Maintenance
- HR Coordination & Support
- Reporting & Documentation
Timeline
Site Admin-Office Administration & Facilities
Teamlease Services Pvt Ltd
06.2018 - 01.2025
Administrator
Gayatri Education Center
07.2012 - 05.2018
Senior Engineer
McML Protection Technologies Pvt. Ltd.
03.2009 - 08.2010
MBA - Human Resource Management
IIPM
Bachelor of Technology (B.Tech.) - Electronics & Communications
Jawaharlal Nehru Technological University (JNTU)
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