Venkatasubbu Subbarayalu
Chennai
Summary
Organized and efficient office manager with expertise in directing administrative personnel and meeting the needs of associates, leaders, senior management officials, and clients. Performance-oriented and skilled in budget management and office organization. Proven ability to coordinate resources and administrative support to ensure smooth operations and maximize team productivity.
Overview
12
12
years of professional experience
Work History
Manager
AGS Health Pvt ltd.
Chennai
10.2017 - Current
- Supervising daily office operations, including coordinating administrative support, managing office supplies, and maintaining facilities.
- Managing a team of administrative assistants, overseeing scheduling, workflow, and conducting performance evaluations.
- Maintained office inventory by ordering supplies and managing vendor relationships to ensure timely deliveries.
- Maintaining MIS reports to provide key insights on office operations, including budget tracking, travel costing, and department-wise analysis.
- Managed corporate office and coordinated with USA officials and USA clients on their travel, meetings, and other requirements.
- Managed travel desk team for employee travel, i.e. Hotel, tickets, visa, and forex arrangements. Dealing with agents to get several options in all possible ways.
- Assisted in organizing and facilitating various internal events, including team meetings, training sessions, and employee recognition events.
- Managing travel arrangements for the senior management Team (Directors to CXOs).
- Managed ground transportation for senior management team, overseeing office cars and shuttle services across multiple cities.
- Assisted in managing client communications, including responding to emails, phone inquiries, and customer feedback.
- Contributed to the planning and execution of client events, training sessions, and corporate meetings.
- Served as a key point of contact for our US officials and clients, managing inquiries, handling service requests, during their visits to our offices(Travel, food and beverages, sightseeing ), and ensuring timely presence in the office for business meetings and taking care of them.
- Managed a team of 4 members in operating and overseeing the identity card Management and electronic security system, including Access Control & CCTV, with round-the-clock surveillance.
- Managed vendor relationships for AMC and material purchases, including ACS, CCTV, ID printing machine, and Official Mobile phone purchases.
- Documented facility records, access controller system, and CCTV records for Internal and External audit purposes.
- Managed food and beverage services for senior official meetings at top hotels, ensuring excellence in customer experience.
Sr. Client Partner
Access Healthcare Pvt ltd.
07.2017 - 10.2017
- Maintained and organized office administration facilities, ensuring smooth operations and meeting daily miscellaneous requirements to promote a collaborative work environment
- Handling administrative activities, including maintenance, housekeeping, and security.
- Preparing monthly facility reports and inventory maintenance.
- Managed and addressed employee's escalated administrative concerns
- Administered general office coordination, assisting co-staff with meetings/events, client visits, and office maintenance.
- Managing repair, maintenance, and replacement of office equipment, appliances, and furniture.
- Conducting the ERT meeting and briefing the roles and responsibilities of all ERT wardens on how to evacuate the floors in an emergency.
Admin Executive
AGS Health Pvt ltd.
09.2015 - 07.2017
- Managed multiple administrative tasks such as coordinating meetings/events, accommodating client visits, and overseeing office maintenance.
- Handled and resolved escalated admin-related queries from employees
- Handled administrative duties pertaining to procurement for maintenance, housekeeping, and security.
- Preparing monthly facility reports and inventory maintenance.
- Managed the repair, maintenance, and replacement of office equipment, appliances, furniture, and furnishings
- Established and shared administration policy while providing support to new employees in induction programs
- Conducted ERT meetings, providing clear instructions on evacuation procedures to all wardens.
- Documented access controller system & CCTV records for both Internal and External audit purposes
- Managed inventory, certified access areas, and ensured proper functioning of access devices, CCTV, mobile phones, and display card machines in various time zones.
- Managed vendor relationships and oversaw material procurement for various projects, including ACS, CCTV, ID printing machines, and official mobile phones. Maintained accurate inventory records.
- Managed the communication process by providing mobile phones to employees and maintaining consolidated data for regular stock purchase.
Admin Officer
India Infoline Pvt ltd., IIFL
10.2014 - 09.2015
- Managed asset tracking and maintenance for UPS, batteries, inventories, and power generators (Gensets) in the TN region
- Handled procurement of UPS, Batteries, Gensets, Inverter, stationary, and Cartridges for TN branches and corporate office.
- Directed and facilitated the CCTV project, establishing a key line of communication with vendors to expeditiously address challenges arising in TN branches.
- Managed inventory and certification of Genset, Ups, Batteries, and CCTV equipment.
- Familiarity with maintenance, general housekeeping, and facility management, such as arranging meeting rooms and supervising the general staff during events.
- Distributed ID cards to personnel across the entire TN area
- Coordinated with branches to ensure efficient management of stationeries, business forms, facility requirements, and utility payments; assessed branch personnel performance in maintaining office and infrastructure.
- Effectively communicated and provided solutions to queries from branches and vendors through email and telephone.
- Maintained separate inventory records for cost sharing purposes according to departmental guidelines.
- Maintained separate vendors for service and purchase based on region.
Admin Executive
Varun Tubes & Fittings Pvt Ltd.
10.2013 - 10.2014
- Managed and maintained office administrative facilities, ensuring seamless operations and availability of daily necessities for a positive work environment.
- Managed transaction documentation for company's clients and dealers.
- Managed repair, maintenance, and replacement of office equipment and appliances.
- Providing administration-related information and supervising various administrative activities such as general admin, stationery stock verification, petty cash management, courier coordination, housekeeping oversight, and security measures.
Back End Officer
Al-Karim Overseas Consultants Pvt ltd.
07.2012 - 06.2013
- Analyzed organization's requirements and effectively managed daily recruitment data
- Communicated about available vacancies in Mid-East (Gulf) geographies to potential candidates
- Conducting telephonic or personal interviews to screen candidates and shortlisting profiles based on client requirements
- Ensured the verification of qualification certificates, passports, and visas of shortlisted candidates, as well as follow-up for their joining.
Education
Bachelor of Engineering - Electrical, Electronics And Communications Engineering
Our Lady Of Velanganni Matriculation Higher Second
Chennai07-2011
Skills
- Office Administration
- Corporate service
- Client Services
- Senior Officials coordination
- Team Leadership
- Event Planning
- Traveldesk
- Vendor Management
- Procurement
- MIS & Monthly budgets
- Facility audits
- ID & Access card
- CCTV
- Access Controller System
- Fire and safety equipment
Personal Information
- Date of Birth: 05/30/90
- Marital Status: Single
- Residence Address: # 7B Thiru Vi Ka 3rd Street, Villivakkam, Chennai-600049
Languages
Tamil and English
Declaration
I do here by declare that the information furnished above is true to the best of my knowledge
Timeline
Manager
AGS Health Pvt ltd.
10.2017 - Current
Sr. Client Partner
Access Healthcare Pvt ltd.
07.2017 - 10.2017
Admin Executive
AGS Health Pvt ltd.
09.2015 - 07.2017
Admin Officer
India Infoline Pvt ltd., IIFL
10.2014 - 09.2015
Admin Executive
Varun Tubes & Fittings Pvt Ltd.
10.2013 - 10.2014
Back End Officer
Al-Karim Overseas Consultants Pvt ltd.
07.2012 - 06.2013
Bachelor of Engineering - Electrical, Electronics And Communications Engineering
Our Lady Of Velanganni Matriculation Higher Second
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