Vibha Bhovi
Project Coordinator
Bangalore
Summary
Personable and organized with focus on effective communication and teamwork. Equipped with solid understanding of project management principles and proficiency in scheduling and coordinating resources. Aiming to drive project success through meticulous planning and collaboration.
Overview
2
2
Languages
3
3
years of professional experience
Work History
IT Project Coordinator
Udaan
12.2024 - Current
- Supported Project Manager(s) in the end-to-end delivery of multiple IT infrastructure and application projects, including independent workstreams.
- Coordinated project planning activities such as scope definition, scheduling, task allocation, and dependency management to ensure timely project execution.
- Single point of coordination between cross-functional teams including NOC, Infrastructure, Order Management, Purchase Team, Payment Team, Service Management, Sales, and external vendors.
- Prepared and shared Purchase Order (PO) requests with the Purchase/Procurement team, including BOQs, vendor quotations, approvals, and delivery timelines.
- Followed up with the Purchase team on PO creation, approval status, and release to ensure on-time procurement of project materials.
- Managed vendor coordination post-PO issuance, including order confirmation, delivery schedules, and compliance with agreed terms.
- Tracked procurement timelines, material dispatch, logistics, and delivery status, coordinating closely with SPOCs and logistics partners.
- Conducted site visits, feasibility checks, and infrastructure readiness assessments; validated node matrices and site requirements.
- Coordinated resource planning and deployment to align manpower and technical resources with project timelines.
- Maintained detailed project documentation including project plans, MOMs, risk registers, issue logs, and change trackers.
- Prepared and circulated daily/weekly project status reports, dashboards, and management updates using relevant reporting tools.
- Tracked project milestones, risks, issues, and dependencies; proactively escalated concerns and ensured timely resolution.
- Facilitated effective communication between technical and non-technical stakeholders to ensure clarity on requirements and deliverables.
- Organized and supported project governance activities, ensuring adherence to project methodologies, standards, and compliance requirements.
- Supported Agile and waterfall delivery models as applicable, coordinating sprint planning, reviews, and progress tracking.
- Organized project meetings, prepared agendas, recorded minutes of meetings (MoM), and followed up on action items to closure.
- Assisted senior project managers in budget tracking, cost control, and variance analysis across project phases.
- Supported the launch and onboarding of key initiatives such as Udaan Pay, coordinating cross-functional teams to meet go-live deadlines.
- Ensured accurate handover documentation and operational readiness for smooth transition to support and operations teams.
- Contributed to continuous improvement of PMO processes, templates, reporting standards, and tracking mechanisms.
Project Coordinator
Black Box Ltd.
02.2023 - 08.2024
- Successfully coordinated and managed 150+ UK and U.S.-based IT infrastructure projects, ensuring end-to-end execution, quality delivery, and high stakeholder satisfaction.
- Served as the primary point of coordination for UK and U.S. stakeholders, ensuring timely communication, issue resolution, and alignment across time zones.
- Independently coordinated project activities from initiation to closure, including planning, execution, monitoring, documentation, and quality assurance.
- Supported senior project managers in project planning, scheduling, resource coordination, and dependency management across international projects.
- Prepared, maintained, and controlled comprehensive project documentation including Minutes of Meetings (MoM), Work Authorization Forms (WAF), Scope of Work (SOW), project plans, and status reports.
- Conducted site feasibility assessments, node validations, and readiness checks to ensure infrastructure compliance with UK and U.S. standards.
- Coordinated procurement and vendor management activities, including quotation evaluation, budget alignment, service agreements, and follow-ups.
- Managed infra material dispatch, logistics coordination, tracking, and delivery, ensuring adherence to international project timelines.
- Facilitated cross-team collaboration between infrastructure, NOC, vendors, and client stakeholders to ensure seamless project execution.
- Actively participated in stakeholder and governance meetings, identifying risks, gaps, and improvement areas, and driving corrective actions.
- Tracked project milestones, risks, issues, and dependencies; escalated concerns proactively and supported timely resolution.
- Ensured accurate project reporting and dashboards for leadership, maintaining transparency across UK and U.S. portfolios.
- Supported continuous improvement of project coordination processes, templates, and reporting standards across global projects.
Education
Bachelor of Computer Applications (BCA) -
Canara Welfare Trust, Divekar BCA College
Karwar01-2022
Pre-University (Science) - undefined
Himalaya PU College
Ankola01-2019
SSLC (10th Grade) - undefined
Peoples Multipurpose High School
Ankola01-2017
Skills
End-to-End Project Coordination
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
IT Project Coordinator
Udaan
12.2024 - Current
Project Coordinator
Black Box Ltd.
02.2023 - 08.2024
Pre-University (Science) - undefined
Himalaya PU College
SSLC (10th Grade) - undefined
Peoples Multipurpose High School
Bachelor of Computer Applications (BCA) -
Canara Welfare Trust, Divekar BCA College
Languages
English – Fluent
Kannada – Native