VIDHYA V

Accounts Payables - Invoice processing:

· Processing Subcontractor invoices ( WO - service ) which includes hiring , conveyance , regular labour with /without materials, service bills based on contractual conditions and statutory compliances .

· Processing supplier invoices ( PO - supply ) which includes project , diesel , steel , cement , consumables and other category bills based on purchase order terms & conditions and statutory compliances.

· Verification of all GST Parameters during bill process like invoice no, invoice date, tax components, GST rate, GSTIN of consignor as well as consignee , E-Invoice and SAC code for availing 100% GST input tax credit.

· Addressing discrepancies to vendor & other concern for rectification process and also Educating vendor about the discrepancies.

· Ensuring that all recoveries like credit note ,retention, Bank guarantee and liquidity damages hold are accurately deducted.

· PF ,ESI ,workman compensation parameters are verified under labour payment.

· TDS recovery is done under relevant section and percentage based on the work nature.

· Proactive and taking initiative step for timely process to ensure completion of task within SLA.

· Undergone various training programs like personality development & team work.

· Query handling/resolution - sending timely notifications to the vendors/site/SCM regarding invoice rejections in order to make timely query resolution by coordinating with vendors /sites.

· Processing bills based on company SOP & guideline, due to which department got ISO certificate 9001:2015.

· Cost saving- Ensuring whether contractual & statutory compliances are satisfied by the suppliers & SCs by enabling various recoveries ( LD, BG , retention , PF ) & un-claimable recoveries (credit note , PRET) wherever applicable.

· Sharing knowledge by training beginners on bill processing.

· Putting extra efforts by working on holidays and by stretching hours to increase productivity in order to meet the increased inflows during quarter / financial year ends.

Vendor Payment team :

· Prepared BRS on daily basis ( Bank reconciliation statements for CITI , ICICI & Standard Chartered Banks ) and ensured unaccounted transactions are accounted within due period by creating payment & receipt vouchers.

· Received appreciation from superiors for maintaining clean BRS.

· Ensured timely resolution of payment related queries and provided UTR numbers & payments advices to vendors/SC/SCM when & where required.

· Triggered timely notification to the vendors / Sub - contractors for updating their bank account details in vendor master when payments were rejected from bank due to insufficient or improper bank details and avoided repeated rejections which enabled better utilization of fund.

· Created payment & receipt vouchers when & where required for fund transfers ( payment related activity ).

· Proactively coordinated with various banks for making timely payment to the vendors/SCs in order to avoid any uncleared payments for the day.

Accounts Receivables :

· Raising invoices on other units for the various expenses borne by the unit like Deputation , Overheads,etc.,

· Raising invoice and raising advice on customers/other units for transfer of stocks like machinery & equipments wherever required.

· Sending frequent reminders & ensuring that the payment from the customers are received on time.

· Generating and distributing invoices to customers, accurately reflecting products/services provided.

· Monitoring customer payments, following up on overdue invoices, and resolving payment disputes.

· Matching payments to invoices, ensuring accurate application of funds, and maintaining detailed records

· Passing Bad Debts write off entries on time to ensures that the company's financial statements accurately reflect the true value of its accounts receivable.

R2R

· Inter unit advice posting in SAP ( both incoming & outgoing advices ) on regular basis.

· Amortization of Prepaid expenses .

· Sales register & professional fees schedules.

· Preparing drawing power statement.

· Inter unit stock transfer advice booking.

· Bad Debts Write off entries.

· Handling of fixed asset & general expenses processing and reporting to sector heads .

· Processing of Mediclaim for existing employees & post retirement Mediclaim.

· Reporting the monthly expenses to department & IC head.