Vigknesh K

• MBA in Human Resources Management with 8.8 years of professional experience in Human Resources and Admin Department
• Comprehensive knowledge on HR competencies and recruitment procedures
• Shows flexibility and adaptability in daily work

1. Human Resources Information Systems – HRIS

• Monthly & Annually Performance appraisal management
• Part of payroll process (payroll sheet with all details, LOP, leave tracker, deductions, shift & transport allowance, reimbursements etc.)
• Day to Day routine activity such as tracking of employee attendance and time in–time out through Biometric system and generation of periodical shift reports
• Digitization of maintaining employee records and data

2. Recruitment

• Handling a HR recruitment Team
• End to End Recruitment - Screening, preliminary interview, selection, recruitment, confirmation, appointment letter, joining formalities, HR induction program, promotion, exit interview and termination procedures
• Sourcing of profiles from database, employee referrals, consultants, web portals (Naukri, Monster), social network (LinkedIn) & institute hiring
• Create and modify job description, job specification for every role based on the inputs from department heads
• Preparing and issuing various letters: Offer letter, appointment letter, salary hike letter, promotion letter, transfer letter, relieving letter, experience letter etc.

3. Joining Formalities, On Boarding, Offer & Induction

• Preparing checklists and providing Identity-cards. Employee Id creation, Bank account opening, Insurance inclusion etc.
• Making arrangements for induction to the newly recruited employees and making them familiar with company's culture and activities
• Reference checks and cross-verification of candidate's profile (Background Verifications)

4. Training & Development

• Scheduling and arranging training while coordinating with external trainers and training programs
• Encouraging participation of employees in various organizational events

5.HR Administration

• Compilation and processing of attendance data in attendance system
• Processing monthly attendance muster for employees, trainees & officers
• Maintaining employees' personal files and records, communicating HR policies across the organization at all levels
• Tracking attendance, maintaining leave records, issue letters, etc.
• Preparation of experience letters, relieving letters
• Keeping track of confirmation, appraisals and increments of employees
• Monthly bills substantiating and processing them to accounts department

6. Employee Engagement

• Event Management: Festivals, birthdays, monthly events, long service award, corporate events, etc.
• Developing employee engagement programs like sending welcome email, handing over welcome kit, etc. to all new joiners

7. Immigration and Travel

• Visa Arrangements: Contacting agencies for required documents, arranging company supporting documents, coordinating embassy appointment
• Travel Itinerary: Booking travel tickets for the employee travel, arrange travel card and cash
• Travel Insurance: Coordinate with insurance agents to arrange appropriate travel insurance
• Employees Travel Settlements: Calculate travel expense, settle employee's expense against the company's travel expense policy
• Daily Transport Coordination: Arrange employee's daily commute

• Introduced institute hires in recruitment process
• Was a key player in introducing biometric software for the attendance
• Introduced medical insurance as a employee benefit
• Was part of migrating the HRMS to Workday

• Workday
• GreytHR
• IApp

• Represented Pondicherry in National Level Base Ball championship
• Consecutive regular attendance for 9 years at school
• Soft skill in computer
• Proficient with Windows 98 / 2000 / XP Operating Systems, MS Office, MS Excel and internet applications