Vijay Philip

Instituting and executing Sales Operation activities, and overcoming complex business challenges using experience-backed judgment, strong work ethics and irreproachable integrity. viz Warehousing,

Collaborating with

• Internal Finance Team (Location Teams) and Cross Functional Teams for smooth periodic closing and reporting
• Tax Team for complying with or resolution of day-to-day issues related with direct and indirect taxation
• External Auditor for statuary and tax audit and expedite tax documentation (from collection to use with return)
• Legal Team to augment the capabilities for standardizing or customizing and improving contracts and Cross Functional Team to skim agreements to identify performance obligations, financial or commercial impact
• Bankers (External Team) to manage CMS (Collection) and Trade Services – Domestic and International
• Cross-functional Teams and Insurance Team - Underwriters / Brokers in review and revision of insurance strategies to ensure alignment with risk profile and risk appetite to minimize the disruption
• Cross Functional Team and External Stakeholders for Project and Change Management – Business and IT Enablement
• Group Finance and Cross Functional Team - Regional & Global to understand and resolve complex business issues.

Supporting Corporate Management Team In:

• Documenting policies & procedures w.r.t. data governance, data quality, data stewardship and data analysis
• Documenting policies & procedures w.r.t. reference data, master data, transaction data and reporting data
• Supporting Process leads & Process owners for identifying automation opportunities and defining value proposition
• Establishing data integrity, security, and privacy landscape through various IT & Non-IT Controls
• Providing consulting, supervising SLAs and extending support on system development / change projects

Supporting Finance Team and Internal audit Team In:

• Providing reasonable assurance of systems and internal controls through development and deployment of Business ethics, Anti-fraud and Anti-Trust program through COC (Code of conduct), SOD (Segregation of duties)and 4/6 eyes principle
• Reviewing Internal control lifecycle viz. Analyse - Design - Implement - Test
• Collaboration with IT Team in designing and deployment of ITGC and ITAC for business applications and processes
• Supporting Commercial Audit w.r.t. OTC Audit, Sales Offices, Dealers and Sales & Market Audit
• Supporting Operational Audit w.r.t. PTP Audit, factory audit, 3rd party manufacturers / job workers / co-packer

• Carry out detailed Internal audit review for locations in LASAMEA Region (UAE, BRAZIL,NIGERIA,INDIA,SRILANKA and BANGLADESH)
• Carry out comprehensive store, scrap, Freight and purchase for select locations
• Carry out usage variance review for all the factory locations
• To carry out Balance sheet schedules review for all locations
• To prepare and submit closing meeting summary points on the last date of review and submit to Regional Head IA for his review
• To prepare draft report along with necessary annexures and to submit the same to Regional Head IA for his review within timeline
• Follow-up for the closure of draft review report issued tor all the report and prepare closure matrix

• Handling accounting transactions up to Balance Sheet as well as Cash/ Bank transactions.
• Monitoring preparation of financial statements including Trial Balance, Account Receivable / Payable, General Ledger, Receivable Management, Balance Sheets on monthly basis.
• Analysing existing standard operating procedures (SOP)s / systems and restructuring them in order to attain optimum efficiency levels.
• Handling a team of two direct reportees.
• Handling the inter branch expenses as well as reconciliation on monthly basis and year end
• Managing travel expense disbursements, staff advances in compliance with the company policy.
• Reconcile staff advance accounts and attaining balance confirmation on advance A/c.
• Ensuring the fast settlement of distributor claim as per Company policy & carrying out Credit Management.
• Reconcile Key Accounts Customer accounts as well as sorting out customer queries online
• To provide necessary support in smooth running of software SAP at branch and depot. To update various master information in the software including pricing of products. To act and interface between branch and Corporate IT.
• To assist Senior Manager in ensuring adherence of company’s norms and policies at branch and depots.
• Interfacing with taxation authorities for timely filing of TDS, Service Tax, Professional tax& VAT filing of various Forms, Returns etc. required under various Statutes.
• Preparing the audit schedules as well as smoothly executing periodic audits.
• Monitoring the CFA activities on day to day basis.
• Conduct Physical verification of inventory on quarterly basis and reconciling with system stocks
• Manage costs, overheads & ensure effective space utilization, with continuous improvement of standards.
• Update software system within prescribed time, generation of various MIS related with stores function.
• Ensure compliance with statutory norms for warehousing
• Plan and coordinate with the sales, planning to maintain Depot stock levels
• Handling accounting transactions up to Balance Sheet as well as Cash/ Bank transactions.
• Monitoring preparation of financial statements including Trial Balance, Account Receivable / Payable, General Ledger, Receivable Management, Balance Sheets on monthly basis.
• Analysing existing standard operating procedures (SOP)s / systems and restructuring them in order to attain optimum efficiency levels.
• Handling a team of two direct reportees.
• Handling the inter branch expenses as well as reconciliation on monthly basis and year end
• Managing travel expense disbursements, staff advances in compliance with the company policy.
• Reconcile staff advance accounts and attaining balance confirmation on advance A/c.
• Ensuring the fast settlement of distributor claim as per Company policy & carrying out Credit Management.
• Reconcile Key Accounts Customer accounts as well as sorting out customer queries online
• To provide necessary support in smooth running of software SAP at branch and depot. To update various master information in the software including pricing of products. To act and interface between branch and Corporate IT.
• To assist Senior Manager in ensuring adherence of company’s norms and policies at branch and depots.
• Interfacing with taxation authorities for timely filing of TDS, Service Tax, Professional tax& VAT filing of various Forms, Returns etc. required under various Statutes.
• Preparing the audit schedules as well as smoothly executing periodic audits.
• Monitoring the CFA activities on day to day basis.
• Conduct Physical verification of inventory on quarterly basis and reconciling with system stocks
• Manage costs, overheads & ensure effective space utilization, with continuous improvement of standards.
• Update software system within prescribed time, generation of various MIS related with stores function.
• Ensure compliance with statutory norms for warehousing
• Plan and coordinate with the sales, planning to maintain Depot stock levels.

• Implementing tally and managing complete accounting transactions up to balance sheet.
• Preparing the cash flow statements as well handling general administration related works.
• Monitoring the Order Status, Invoices, Dispatches as well as reconciliation at all levels.
• Maintaining the staff details and handling issues related to salary proceedings, etc.
• Carrying out inventory management as well as handling periodic stock taking.
• Reconciliation of stock ledger with Books of accounts on daily basis; managing all the bank related matters including the reconciliation F.D etc
• Handling P.F,ESI, Service Tax as well as Profession Tax as per the procedures, remittances well as Filing.
• Liaising with auditors in various auditory functions.

Maintaining the books of accounts, Bank Reconciliation, Sale Order entry & preparation of MIS Reports.

Carrying out complete office administration; tracking fixed assets and ensuring the smooth running of IT Infrastructure/networking.

Assessing the check bills of expenses as per company policy before sending it to the branch office for the payment as well as accounting.