Summary
Overview
Work History
Education
Skills
Personal Information
Timeline
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Vijay Prakash Yadav

Regional Distribution Finance
Ghatkopar West

Summary

A result-oriented professional 19+years of experience in end-to-end monitoring of performance for Distribution management. Revenue Assurance, Account Payable (P2P), Inventory Management, Franchisee Management, Claim processing. MIS Reporting & Analysis, Risk Assessment, Audit Strategy and approaches, Recovery Management. Expertise in assessing & prioritizing the risk for the development & execution of various risk-based all audit programs.

Experienced with financial analysis, strategic planning, and team leadership. Utilizes financial insights to drive business growth and operational efficiency. Track record of fostering collaboration and achieving measurable results.

Professional finance expert with extensive experience in regional financial oversight and strategy implementation. Known for driving financial improvements and operational efficiencies. Focused on team collaboration and delivering results, adaptable to changing business needs. Skilled in financial analysis and strategic planning, highly valued for reliability and flexibility.

Overview

22
22
years of professional experience
1999
1999
years of post-secondary education
2
2
Languages

Work History

Regional Distribution Finance

Xiaomi Technology India Private Limited (MI)
Mumbai
01.2019 - Current
  • Onboarding & FnF process during onboarding & exit of Partners.
  • Ensuring the BG/CF of the distributors is well maintained & AR Control.
  • Incentive & Subsidy Invoice Processing.
  • Quarterly Balance Confirmation & ROI Validation. NDC & Adhoc claims validation.
  • Daily Attending partners & team queries and ensuring timely solutions.
  • Coordination between teams & partners for identified gaps & applied.
  • Understanding business/Finance-related issues helps improve processes.
  • F&F closed with a settlement amount of 14,46,70,768/-
  • The total BG/CF value is 401.77 Cr for all partners, and 98% of the BGs were updated on time, and 95% of ODs were cleared on time. Due to timely action, the number of unblocking requests remained lowest during the period. 82% of CF partners have provided security BGs.
  • 100% ROI validated for Q1'25, The ROI data was thoroughly sanitized to ensure accuracy.
  • Conditional NDC validation closed value 5.10,cr approximately 4.83 crore were rejected.
  • Closed the Scheme reconciliation for OT apprx 2.5 Cr.
  • Developed and implemented financial strategies to optimize regional budget allocation and enhance operational efficiency across multiple departments.

Mi home & DBR Audit

Xiaomi Technology India Private Limited (MI)
01.2019 - 03.2023
  • Conduct Scalping Special Audits/EBO Audits/ Distributors Hygiene Check.
  • Scheme Payout analysis as per schema construct. Raised red flag for any gaps.
  • Fraud and pilferage risk are minimized by monitoring daily operations, and potential problems are addressed immediately when they arise.
  • Coordinate with HR & Retail team for employee recovery and salary deduction.
  • Do financial analysis and reconciliation for COCO outlets to prevent any misappropriation.
  • Prepare SOP/ Process as per external and internal stakeholders and incorporate them into new strategic plans needed to alleviate the threat & avoid any conflict with Got Agencies. Build processes that meet our business objectives and ensure compliance.
  • Preparing Assets verification report on quarterly basis and submitted the report to reporting authority.
  • Reconcile the accounts of FOCO/FOFO & settle the claims on time.
  • Coordinate with Retail/project team for any outlets opening/transition/closing.
  • Prepare and publish monthly Reports for Shrinkage, fraud, irregularities, exchanges, damaged stock, negative stock, statutory compliance, recovery from staff, Manual Bill Consumption, Price override, Discount etc with Retail & Sales Team.
  • Establish and enforce standards and procedures for a safe and healthy workplace. Ensure compliances as per statuary law and regulations.

Mi-Homes Vendor Payment Process

Xiaomi Technology India Private Limited (MI)
04.2021 - 05.2022
  • Conduct Vendor onboarding process and review, PO Processing, verifying the operational/Utility/Rent/CAM/ Invoices approve and ensure Finalized the payments within timeline to avoid any business losses due to non-Payment.
  • Preparing invoice management dashboard to circulate all stakeholders, which provides a birds-eye view into all invoice-related activities and laggards.
  • Coordinate with treasury & AP Team on claim processing.
  • Reported and found solution- INR 4.45 cr (FY 18-19/20-21/21-22). worth discrepancy pertaining to IT glitch (ERP, DMS & POS), SCM mismanagement, Pilferage and Programs (Gateway) mismanagement.
  • Employee’s pilferage reduced drastically from 8.00% to 0.001% vs Sale.
  • Find gap & Recovered INR1,60,564 from employees in CY 2022.
  • Reduced P2P gaps from 20 days to 6 Days resulting saved approx. 60 lac delay charges in FY21-22.
  • Reduced PO Processing & vendor onboarding process from 15 days to 6 days.
  • Increased the C-SAT from 80.1% in 2020 to 98.2% in 2021.

Manager – Revenue Assurance & Internal Audit

The Mobile Store Ltd. (ESSAR Group)
09.2008 - 09.2017
  • Preparing of Collection and Banking reconciliation on daily basis.
  • Preparing and closely monitoring Revenue assurance related Reconciliation on daily basis and present to reporting authority to Avoid huge loss to company.
  • Conduct complete Audit as per company guidelines at outlets/distribution Center.
  • Identifying area 's of cost saving.
  • Identifying revenue leakages area's.
  • Recommending processes / automation etc. to bring cost efficiencies and to avoid revenue leakages.
  • Investigation and preparing incident reports from time to time and recommendations for improvements.
  • Ensure correctness of inventory at all levels by matching of system and physical quantities through stock takes.
  • Identifies critical internal controls and assesses their adequacy and effectiveness.
  • Applies business acumen and accounting knowledge to ensure that a corporation's internal controls, procedures, and guidelines adhere to regulatory requirements.
  • Reviews a company's internal controls and mechanisms to ensure they are adequate, functional, and established in accordance with top management's recommendations and policies.
  • Confirms control conformity to professional standards and industry practices.
  • Proactively interacts with key management team members at all levels to gather information, resolve problems, and make recommendations for business and process improvements.
  • Verifying the bills prepared by billing users with cash and card mode and tallying with the day end report in cash and card amount.
  • Coordination with internal & external departments, statutory bodies, government departments and ensure registrations and compliance are in place.
  • Inventory Management and Monthly reconciliation of inward and outward inventory from DC to Outlets.
  • Ensure coordination of stock taking and passing of variance entries.
  • Preparing Assets verification report on quarterly basis and submitted the report to reporting authority.
  • Perform/doing other job-related duties as necessary and as directed by the top management.
  • Check all security system at outlets/distribution Center.
  • Finalization of audit reports and observation to HO.
  • Supervising Store Operations in lodging of FIR / complaints as and when required and liaising with civil police for effective follow-up.
  • Coordinating external audit firm to ensure completion of audit as per defined guidelines.
  • New auditable areas to be identified and informed to Department Head , Identify IT control lapses at stores and warehouses and escalate the same to the concerned stakeholders.
  • Received Certificate of Appreciation from HOD and CEO for extreme control over pilferage contribution.
  • Used Audit Management tools such as JDA/Excel to effectively manage risk.
  • Organized trainings on how to mitigate the risk / loss (Hyderabad & Chennai) to build knowledge and competencies of junior auditors.
  • Recommended significant process re-engineering guidelines, leading to cost reductions and improved efficiencies in strategy execution processes.
  • Liaised with Civil Police, External Audit Firm, Business Unit Heads and Corporate Compliance on behalf of the division, assisted in resolving identified issues and monitoring their resolution.

FAB Lead (Commercial)

Reliance Communication Ltd.
04.2005 - 08.2008
  • Materials receipt as per GRN process through SAP.
  • Materials issue as per MIN process through SAP.
  • Monthly physical stock verification.
  • Ensuring stock availability based on forecasted sales requirements.
  • Daily PIS Generation in SAP-FI/CO and its reconciliation with simplify & clarify data.
  • Ensure dispatch of CAF to Mumbai & housekeeping of documents at assigned location.
  • Monitoring PCO CAF(s) are complete as per the process and are dispatch to DAKC within time.
  • Coordination with Channels for timely dispatch of stock as per the order and invoice and follow-up of CAF(s) against them.
  • Ensuring 100% accurate CAF entry for upload of CAF and CAF audit.
  • Verifying all legal documentation as per company norms at the time of appointing new channel partner.
  • Reporting to CCOH & CPCL , maintain daily MIS report.
  • Managing the day-to-day target of all the products of the company with different scheme.
  • Stock Reconciliation ( Fresh Stock / Refurbished stock / Expired RCV stock).
  • To ensure the originality of the documents attached with the forms in the favors of organization till the limits set as per the organization.
  • To segregate the forms as per the LBA/DSA’s to maintain the channel wise sale.
  • Stock transfer, swapping, distributions of handsets, rcvs, pco in etc.
  • Match the stock with commercial reports as well as to maintain the related stock report tally to set wise (inventory range).
  • Working with SAP for preparing STO/GRN/PIS for transferring material from own stock to another CDC/WH/LBA & banking accordingly.
  • Maintain the LBA as well as DSA, channel partners, FOS, address verification agency.
  • Provide the data to LBA for increasing Secondary business of company.
  • Bagged Best FAB Lead by PCO Business Head for successfully managing PCO sales.

Account Executive

Rohtash Project Ltd.
01.2004 - 03.2005
  • Computerized & Manual Book Writing ,Ledger, Cash Book ,Bank Book up-to Finalization.
  • Making Debtor’s Outstanding Statement, Letter and Vendors Statement for current Liabilities.
  • TDS Statement of contractor/Sub contractor’s, Staff employees for TDS deposit on monthly basis.
  • Prepare Journal entry and cheques of Vendor.
  • Responsible for monthly salary funds arrangement from bank and salary cash distribution with operational staff.
  • Service Tax, Sale tax, Income Tax, Excise deposit on monthly basis.
  • Accounting Finalization up to Balance Sheet.

Education

M.Com - Finance & Cost Account

V.B.S Purvanchal University

B.Com - Finance Account & Marketing

V.B.S Purvanchal University

Certificate course on Goods & Service Tax - GST

The Institute of Cost Accountants of India

Skills

  • OMS

  • Oracle Base JDA

  • ERP (SAP R/3)

  • SAP-FI/CO Module

  • Tally

  • Advance Excel

Personal Information

Date of Birth: 06/15/77

Timeline

Mi-Homes Vendor Payment Process

Xiaomi Technology India Private Limited (MI)
04.2021 - 05.2022

Regional Distribution Finance

Xiaomi Technology India Private Limited (MI)
01.2019 - Current

Mi home & DBR Audit

Xiaomi Technology India Private Limited (MI)
01.2019 - 03.2023

Manager – Revenue Assurance & Internal Audit

The Mobile Store Ltd. (ESSAR Group)
09.2008 - 09.2017

FAB Lead (Commercial)

Reliance Communication Ltd.
04.2005 - 08.2008

Account Executive

Rohtash Project Ltd.
01.2004 - 03.2005

B.Com - Finance Account & Marketing

V.B.S Purvanchal University

Certificate course on Goods & Service Tax - GST

The Institute of Cost Accountants of India

M.Com - Finance & Cost Account

V.B.S Purvanchal University

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Vijay Prakash YadavRegional Distribution Finance