Vijaya Lakshmi D
Hyderabad
Overview
18
18
years of professional experience
3
3
Languages
Work History
Sr. Manager
KTC India Pvt Ltd
10.2020
- Responsible for the complete Administrative work & Operations
- Handled new office space for KTC in Hyderabad
- Negotiated with vendors for business requirements
- Handled the location recruitment process and updating the HO for further requirements
- Selecting the sub vendors for clients requirements and with 100% compliance
- Selecting & finalizing vendors for various supplies for office
- Ensuring all the Sub vendor agreement process in place and briefing them about the company profile & payment terms
- End to End client billing process and vendor billing process
- Petty cash Management
- General client meetings for feedback and ensuring operations are as per process.
Manager
ECOS (I) Mobility & Hospitality Pvt. Ltd
09.2016 - 06.2020
- Responsible for the complete Administrative work & ensuring procurement & maintenance of stationary, furniture, consumables etc
- Responsible for the entire cycle of invoice processing for clients right from invoice generation along with regular follow up and getting the payments released on time
- Follow up with the Sub vendors invoice and log sheet submission process
- Ensure all the sub vendor payments are release on time for smooth process
- Handled the location recruitment process and updating the HO for further requirements
- Dealt with Sub vendors quires relating to payments and process and ensure for smooth operations
- Arranged the location events and ensuring the all are arrangements are done as per the HO requirements
- Petty cash and ensuring all the bills and statements are submitted to Finance team on time
- Organizing travel, boarding & lodging facilities for the guests
- Selecting the sub vendors for clients requirements and with 100% compliance
- Selecting & finalizing vendors for various supplies for office
- Handled all Fun & Entertainment events on monthly basis in as per the HO calendar
- Handled the Sub vendor agreement process and briefing them about the company profile & payment terms.
Sr. Consultant
Hexagon Executive Search Pvt. Ltd. (Pune)
05.2015 - 12.2015
- Handling the Pune, Mumbai and Bangalore clients for recruitment
- Sourcing the resumes from Monster / Naukri as per the requirements
- Calling the candidates and explain the profile and fix up the interview
- Continuous follow up with the candidates till the time of joining
- Handling 10 client recruitments.
Sr. Consultant – Admin & Facilities
Artha Arbitrage Consulting LLP
11.2014 - 04.2015
- Artha Arbitrage is a start up organisation, I have handled the new office project and set up the office as per the requirements
- Handled the complete new office project
- Negotiated with all Networking / UPS / LAN / WAN vendors and released the PO’s
- Ensured that all the equipment’s order is placed and installed on time
- Organizing travel, boarding & lodging facilities for the partners and guests
- Verifying all the bills & processing the payments & payment dispatch
- Ensuring procurement & maintenance of stationary, furniture, consumables
- Selecting & finalizing vendors for various supplies for office.
Manager – Admin & Facilities
Lovelock & Lewes (A network firm of Pricewaterhouse Coopers Pvt Ltd)
07.2008 - 11.2014
- Organizing travel, boarding & lodging facilities for eminent guests/ employees of the organization
- Responsible for planning and monitoring the deployment of the organization’s security personnel and those of the security agencies
- Managing the ticketing/ visa requirements for international & domestic travel of the employees
- Negotiating with airlines & hotels for best tariffs & establishing new business tie ups
- Managing contract negotiation, finalization & supervising infrastructure setting up activity
- Proficient in budgeting & planning the funds for procurement & sourcing of materials/ property, contracts, ensuring ready availability of material with in the budgets
- Supervising daily up keep of facilities by supervising the work carried out by outsourced agencies
- Cafeteria, Security etc
- Ensuring procurement & maintenance of stationary, furniture, consumables
- Co-ordinating with external agencies for negotiating & executing AMCs for maintenance of office infrastructure
- Ensuring all vendors are following statutory & regulatory requirements
- Selecting & finalizing vendors for various supplies for office
- Overall maintenance of the Access control i.e issuing the Access cards & Biometric Access
- Verifying all the bills & processing the payments & payment dispatch
- Responsible for overall arrangements of Trainings & Town hall meetings
- Space management for all the Service lines and overseeing allocation of desk space, keys etc to employees
- Successfully handled new office project and shifting from old office to new office
- Successfully Handled ISMS audits
- Worked on pan India vendor negotiation projects
- Successfully handled 3 days All India Partners meet held in Hyderabad in 2014.
Operation Executive
Carzonrent India Pvt Ltd (Hertz)
05.2007 - 07.2008
- Handling the Booking received through mail and confirming the same
- Dealing with guests on issues and ensured in resolving the same
- Responsible for billing of Duty Slips and sending the same to Credit control for submission
- Interacting with all the clients for prompt and best services at all times
- From Jan,08 Working as an Implant in Bank of America for Hertz and have delivered proper service to the client
- Confirming the bookings, vehicle deployment & giving the vehicle details to the client before the start of trip
- Responsible for the entire cycle of invoice processing right from invoice generation along with regular follow up and getting the payments released on time.
Admin Executive
Kanbay Software India Pvt Ltd (A Capgemini group company)
05.2006 - 05.2007
- Receiving the invoices from the various vendors and team members and verifying the same
- Sending the invoices to the Finance team for payments after verification
- Dispatching the payments to all the vendors
- Interacting with all Admin vendors for issues related to invoices and payments
- Handling the mail room
- Reconciliation of books of accounts of the various vendors and updating the same to the concerned
- Preparing the monthly provision report for Kanbay
- Maintaining the records of various agreements and contracts.
Admin Executive
ICFAI University
05.2005 - 05.2006
- Receiving the requisition from all the branches & forwarding the payments on time for their events, seminars & information desks
- Putting up the notes for payments to Accounts Department
- Receiving calls from branches and updating them with the current information about their events, seminars & information desks
- Dispatching the material required for the events, seminars & information desks from Head Quarters on time
- Maintaining the monthly report of seminars, events & information Desks
- Preparing the review meet report every quarterly
- Maintaining the Attendance register.
Front Office Executive
M/s. Softpro Systems Limited
02.2005 - 05.2005
- Handling the EPABX system
- Receiving the customer calls and transferring to the concerned person
- Drafting mails for seminars
- Maintaining attendance register
- Handling couriers
- Receiving fax and sending it to the concerned party
- Maintaining House Keeping work
- Handling Administration tasks like purchase etc.
Receptionist / PA
M/s. Amarnath Prasad & Company
08.2003 - 02.2005
- Handling EPABX
- Receiving customer calls and transferring to the concerned person
- Taking dictations and drafting letters
- Maintaining register for valuation reports
- Finalizing of the valuation reports
- Handling couriers
- Receiving fax and sending it to the concerned party
- Maintaining attendance register
- Maintaining House Keeping work
- Handling cash receipts book
- Maintaining Purchase files.
Production In-charge
M/s. Yash Internationals
09.2002 - 08.2003
- Looking at overall production and dispatching of the finished goods
- Receiving the materials required for production and maintaining concerned files
- Handling customer calls
- Maintaining Attendance Register of staff members
- Maintaining Stock & Purchase Registers.
Education
Diploma in Commercial Computer Practice (DCCP) -
CBSE (University of Hyderabad Campus School)
Skills
budgeting & planningprocurement & sourcingcontract managementvendor developmentman managementrelationship managementleadershipinterpersonal skillsanalytical skillscommunication skillsShorthand - LowerTypewriting - HigherSecretarial Practice
Assignments
Facility Management/ General Administration
Personal Information
Date of Birth: 08/26/80
Timeline
Sr. Manager
KTC India Pvt Ltd
10.2020
Manager
ECOS (I) Mobility & Hospitality Pvt. Ltd
09.2016 - 06.2020
Sr. Consultant
Hexagon Executive Search Pvt. Ltd. (Pune)
05.2015 - 12.2015
Sr. Consultant – Admin & Facilities
Artha Arbitrage Consulting LLP
11.2014 - 04.2015
Manager – Admin & Facilities
Lovelock & Lewes (A network firm of Pricewaterhouse Coopers Pvt Ltd)
07.2008 - 11.2014
Operation Executive
Carzonrent India Pvt Ltd (Hertz)
05.2007 - 07.2008
Admin Executive
Kanbay Software India Pvt Ltd (A Capgemini group company)
05.2006 - 05.2007
Admin Executive
ICFAI University
05.2005 - 05.2006
Front Office Executive
M/s. Softpro Systems Limited
02.2005 - 05.2005
Receptionist / PA
M/s. Amarnath Prasad & Company
08.2003 - 02.2005
Production In-charge
M/s. Yash Internationals
09.2002 - 08.2003
Diploma in Commercial Computer Practice (DCCP) -
CBSE (University of Hyderabad Campus School)