Summary
Overview
Work History
Education
Skills
Accomplishments
Languages
Timeline
Generic

Vijayalakshmi V

Ranipet

Summary

Dynamic Journal Submission Specialist with Cactus Communications, adept at enhancing manuscript quality and ensuring compliance with journal guidelines. Proven ability to manage multiple submissions while delivering exceptional support to authors. Skilled in peer review systems and committed to fostering positive relationships, driving successful publication outcomes. Additionally, experienced in managing LinkedIn profiles to grow professional networks, increase engagement, and generate business leads.

Overview

6
6
years of professional experience

Work History

Journal Submission Specialist (Contract)

Cactus Communications
09.2024 - Current
  • Assisting authors in preparing and submitting research papers to academic journals, ensuring adherence to specific journal guidelines.
  • Guiding authors in the manuscript preparation process, including structuring the content, developing clear and concise abstracts, and ensuring adherence to the specific formatting and referencing styles required by various journals.
  • Providing support in compiling supplementary materials, such as cover letters and conflict of interest statements, to enhance the quality of submissions.
  • Helping authors understand the nuances of different journals' requirements, including specific submission formats, ethical considerations, and publication fees.
  • Establishing strong communication channels with authors, responding promptly to inquiries regarding the submission process, journal selection, and manuscript status.
  • Offering personalized support, helping authors navigate challenges and resolve issues related to their submissions.
  • Fostering a positive and collaborative relationship with authors, ensuring they felt supported and informed throughout their publishing journey.
  • Reviewing manuscripts for proper formatting, completeness, and accuracy, ensuring all necessary documentation was included.
  • Conducting thorough checks on manuscripts to ensure they met the journal's formatting guidelines, including font type, margins, and reference style.
  • Verifying that all sections of the manuscript were complete, including the introduction, methodology, results, and discussion, and ensured the clarity and flow of the content.
  • Ensuring that all required documentation, such as ethical approval statements and author contribution details, was included with the submission, reducing the likelihood of delays in the review process.

Social Media Manager

Bolditude
Chennai
04.2024 - 04.2025
  • Managed and optimized company and client LinkedIn profiles to enhance brand visibility and professional reputation.
  • Successfully handled the LinkedIn and Twitter profiles of a renowned gastroenterologist, resulting in a significant increase in followers and quality leads to their practice.
  • Developed LinkedIn growth strategies to expand the follower base, improve engagement, and generate business leads.
  • Scheduled and shared posts regularly to keep profiles active and visible.
  • I reached out to professionals on LinkedIn to turn connections into potential clients.
  • Monitored analytics (impressions, engagement rate, follower growth, and lead conversions) to refine strategies.
  • Built and maintained professional networks by engaging with relevant industry groups, posts, and communities.
  • Made sure all activities matched client goals and brand guidelines.

Editorial Assistant

Integra Software Services Pvt. Ltd., | Wiley Publications
Chennai
12.2019 - 05.2024
  • Worked as a Senior Peer Review Administrator for Wiley Publications from Integra Software Services Pvt. Ltd., Chennai and handled more than 30 journals.
  • Ensured to take care of all manuscripts, right from submission till a final decision is arrived.
  • Communicate with authors, reviewers, and editors about manuscripts and provide status updates on the authors submissions.
  • Provide technical support to all stakeholders as required and being the primary contact for answering all questions from the journal.
  • Adhere to the ethical responsibilities of journal publishing.
  • Regular streamlining of the journals to meet the editorial practices of the publisher.
  • Manage special issues, from the call for papers stage till the final decision.
  • Processed invited submissions and creating stubs for authors based on the editors' recommendations.
  • Make systematic reports as required by the society and for the editorial board meetings.
  • Make special issue reports in accordance with the editors' specifications and scheduling them for each month.
  • Taken care of open access, double-blind, and single blind journals.
  • Make user accounts for authors, editors, and reviewers and, upon request, merge existing accounts.
  • Sent out manual reminders to authors, reviewers, and editors for overdue tasks in accordance with the journal manual.
  • Escalated issues and questions to the appropriate person as soon as possible.
  • On a daily basis, manage the shared journal inbox by moving automated e-mails and answered e-mails to the appropriate folders and flagging e-mails if the task has not been completed.
  • Attended weekly meetings with AME to discuss discrepancies and anticipated updates in the handling journals.
  • Educated new employees on the entire peer review process.
  • On a monthly basis, I performed a quality assurance check on submissions and e-mail responses from a few team members.
  • For a few months, I was a mentor to a trainee and took over as Team Leader in the absence of my team lead.
  • Make turnaround time reports for administrative tasks, turnaround time acceptance reports, and contribution reports that include an editorial assistant's monthly productivity on a monthly basis.

Education

MASTER OF SCIENCE - MATHEMATICS

Ramanujan Institute For Advanced Study in Mathematics
Chennai, Tamil Nadu
05-2019

BACHELOR OF SCIENCE - MATHEMATICS

Soka Ikeda College of Arts And Science For Women
Chennai, Tamil Nadu
04-2017

Skills

  • High standard of written and spoken English
  • Thorough knowledge of end-to-end peer review workflow for journals
  • Ability to meticulously review manuscripts for formatting, accuracy, and adherence to journal guidelines
  • Time management skills
  • Proficiency in managing multiple submissions simultaneously while keeping accurate records and tracking progress
  • Problem solving skills
  • Divergent thinking
  • Effective decision-making skills
  • Proven experience in online peer review systems and/or databases
  • Experience in working on ScholarOne
  • Experience in working on Editorial Manager
  • Experience in working on REX (Wiley's Research Exchange) submission portal
  • Good at making reports manually from the ScholarOne site
  • Knowledge of Microsoft Office
  • Ability to work on LaTeX software

Accomplishments

  • Top performer of the year 2021 at Integra Software Services Pvt. Ltd.
  • Recognized as 'Editorial Assistant of the month' thrice.
  • Received the Prof. Rexy Award for earning the highest overall grade for my bachelor's degree
  • Secured University 10th rank in my bachelor's degree
  • Secured University 2nd rank in my postgraduate

Languages

  • TAMIL
  • ENGLISH
  • HINDI (Read and Write)

Timeline

Journal Submission Specialist (Contract)

Cactus Communications
09.2024 - Current

Social Media Manager

Bolditude
04.2024 - 04.2025

Editorial Assistant

Integra Software Services Pvt. Ltd., | Wiley Publications
12.2019 - 05.2024

MASTER OF SCIENCE - MATHEMATICS

Ramanujan Institute For Advanced Study in Mathematics

BACHELOR OF SCIENCE - MATHEMATICS

Soka Ikeda College of Arts And Science For Women

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