Summary
Overview
Work History
Education
Skills
Hobbies and Interests
Disclaimer
Languages
Career Highlights
Computer Proficiency
Timeline
Hi, I’m

Viji Prakash

Chennai
Viji Prakash

Summary

Proven track record in leadership and communication at TALENTPRO INDIA HR PVT LTD, with a focus on operational efficiency and team mentorship. Strong analytical decision-making skills, committed to strategic planning and achieving organizational goals.

Overview

17
years of professional experience

Work History

TALENTPRO INDIA HR PVT LTD
CHENNAI

Assistant Manager
04.2023 - Current

Job overview

  • Oversaw administrative staff performance through mentorship and evaluations.
  • Ensured organized workspace by managing supplies, equipment, and facility maintenance.
  • Scheduled and organized meetings, events, and travel for efficient coordination.
  • Maintained precise records and databases, focusing on financial accuracy.
  • Facilitated processing of insurance applications and policy modifications.
  • Coordinated information gathering for claims handling with adjusters.
  • Developed operational reports detailing claims statistics and policyholder insights.
  • Partnered with other departments to enhance operational efficiency across functions.

Anur Cloud Technologies
Nandanam

Executive Secretary & Head of Administration
06.2019 - 12.2022

Job overview

  • Acting as the point of contact between the executives and internal or external colleagues
  • Conducting Weekly Plan meeting with Managers.
  • HR Recruiting, Joining Formalities, Employee Insurance maintain.
  • Tally Entries, Petty Cash handling, Articles & Managers Timesheet maintain.
  • NDA preparing, Bank Statement maintain and uploading the files.
  • Company Assets taking care and Asset Insurance Maintain.
  • Administration:
  • Preparing Payment Request for Advertise Bills and Payment follow-ups.
  • Answering incoming calls, taking messages and re-directing calls as required.
  • General office management such as ordering stationary. And employee needs.
  • Providing administration support to CA managers, and articles worksheet.
  • Attendance taking monthly for salary process.
  • Supervise administration staff and divide responsibilities to ensure performance.
  • Assist colleagues whenever necessary.
  • Keep employee records (Physical & digital)
  • Coordinate project deliverables.
  • Recruitment:
  • Sourcing CVs from various channels such as referencing Job Portals i.e. Monster, Naukri.
  • Schedule interviews with Management people.
  • Joining Formalities:
  • Issuing Offer letter, Appointment letter to new joiners.
  • Carrying out background verification.
  • Collecting all necessary documents for personal files.
  • Tracking of Probation period and getting concurrence from HOD’s based on that issue confirmation letter or probation period will extend.
  • Exit Formalities:
  • Collecting no due form from resigned employee.
  • Issuing Relieving letter & Experience letter to resigned employee.
  • Collecting ID card from resigned employee.

Baashyaam Constructions Pvt Ltd
T Nagar

Executive Secretary & Coordinator for Advertise Marketing
04.2017 - 06.2019

Job overview

  • Client co-ordination regarding meetings and presentations
  • Organize the travel and prepare travel itineraries to MD & Directors
  • Maintain MD & Directors daily work agenda and follow ups with the same.
  • Read, monitor and respond to MD & Directors mails with his instructions
  • Handle phone calls and messages for MD & Directors on his absence.
  • Organize documents like passport, CC cards & industry membership to keep them active.
  • Maintain contact list of clients and database of key contacts.
  • Prepare and maintain all documents / records / formats.
  • Handling clients and routing to right person in MD & Directors Absence.
  • Hospitality management.
  • Things to be done on regular basis for MD & Directors.
  • Support with ticketing Visa & stay arrangements for official travel.
  • Managing databases, Prioritizing workloads & Logging or processing bills or expenses.
  • Advertise Marketing:
  • Planning, developing and implementing PR strategies.
  • Communicating with colleagues and key spokes people.
  • Liaising with, and answering enquiries from media, individuals and other organizations, often via telephone and email.
  • Researching, writing and distributing press releases to targeted media.
  • Collating and analyzing media coverage.
  • Preparing and supervising the production of publicity brochures, handouts, direct mail leaflets, promotional videos, photographs, films and multimedia programs.
  • Organizing events including press conferences, exhibitions, open days and press tours.
  • Maintaining and updating information on the organization’s website.
  • Managing and updating information and engaging with users on social media.
  • Preparing Payment Request for Advertise Bills and Payment follow-ups.

Arkie Atelier Design India P Ltd
Alwarpet

Executive Secretary
04.2014 - 02.2017

Job overview

  • Fix Appointment for Chairman
  • Client co-ordination regarding meetings and presentations
  • Organize Chairman travel and prepare travel itineraries
  • Maintain Chairman daily work agenda and follow ups with the same.
  • Read, monitor and respond to Chairman’s mails with his instructions
  • Take dictation and prepare necessary correspondence
  • Handle phone calls and messages for Chairman on his absence.
  • Organize documents like passport, CC cards & industry membership to keep them active.
  • Schedule interdepartmental meetings with Chairman to keep him updated on each work of every department
  • Maintain contact list of clients and database of key contacts.
  • Required to be conversant with ISO 9001:2008 Quality Management system requirements with respect departments.
  • Prepare and maintain all documents / records / formats.
  • Handling clients and routing to right person in Chairman Absence.
  • Hospitality management.
  • Things to be done on regular basis for Chairman.
  • Support with ticketing Visa & stay arrangements for official travel.

Vijay Shanthi Builders
Alwarpet

Public Relation Officer
03.2010 - 02.2014

Job overview

  • Planning, developing and implementing PR strategies.
  • Communicating with colleagues and key spokespeople.
  • Liaising with, and answering enquiries from media, individuals and other organizations, often via telephone and email.
  • Researching, writing and distributing press releases to targeted media.
  • Collating and analyzing media coverage.
  • Writing and editing in-house magazines, case studies, speeches, articles and annual reports.
  • Preparing and supervising the production of publicity brochures, handouts, direct mail leaflets, promotional videos, photographs, films and multimedia programs.
  • Devising and coordinating photo opportunities.
  • Organizing events including press conferences, exhibitions, open days and press tours.
  • Maintaining and updating information on the organization’s website.
  • Managing and updating information and engaging with users on social media sites such as Twitter and Facebook.
  • Sourcing and managing speaking and sponsorship opportunities.
  • Commissioning market research.

Madhu Group
Mount Road

Front Desk Cum Admin
04.2008 - 01.2010

Job overview

  • Proficiently handling telephone lines EPBAX System.
  • Primarily responsible: Stationery, office administration, Courier/ mail.
  • Vendor Management -Coordination with external agencies and vendors related services issues. Co-ordination with suppliers of services.
  • Finance - Processing the invoices of above services to finance. Keep track of all costs and take action to control the costs.
  • Book all outgoing calls as requested.
  • Record all outgoing trunk and international calls on a permanent register.
  • Keeping the reception area neat and tidy at all times.
  • Liaising with the Finance & Administration Volunteer, analyze all the telephone/fax bills monthly with a view to ensuring that costs are properly charged to the relevant cost centers.
  • Liaise with the Executive Assistant in managing and maintaining the weekly leave in/out schedule.

Education

Karthikeyan Matriculation Higher Secondary School
Chennai

12th
01.2005

Karthikeyan Matriculation Higher Secondary School
Chennai

10th
01.2003

Madras University

B.COM from Bank Management

Skills

  • Effective communication
  • Analytical decision making
  • Efficient time management
  • Self-driven motivation
  • Conflict mediation
  • Leadership qualities
  • Flexible adaptability
  • Teamwork and collaboration
  • Innovative creativity

Hobbies and Interests

Work well with others., Enjoy working and being with people, Flexibility, problem solving abilities, good communication and creativity.

Disclaimer

I, Viji Prakash, hereby declare that the information contained herein is true and correct to the best of my knowledge and belief.

Languages

English – Read, Write & Speak, Tamil – Speak, Hindi – Read & Write

Career Highlights

My goal is to become associated with a company where I can utilize my skills and gain further experience while enhancing the company’s productivity and reputation

Computer Proficiency

  • Tally 9
  • Diploma In Multimedia
  • MS Office

Timeline

Assistant Manager

TALENTPRO INDIA HR PVT LTD
04.2023 - Current

Executive Secretary & Head of Administration

Anur Cloud Technologies
06.2019 - 12.2022

Executive Secretary & Coordinator for Advertise Marketing

Baashyaam Constructions Pvt Ltd
04.2017 - 06.2019

Executive Secretary

Arkie Atelier Design India P Ltd
04.2014 - 02.2017

Public Relation Officer

Vijay Shanthi Builders
03.2010 - 02.2014

Front Desk Cum Admin

Madhu Group
04.2008 - 01.2010

Karthikeyan Matriculation Higher Secondary School

12th

Karthikeyan Matriculation Higher Secondary School

10th

Madras University

B.COM from Bank Management

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