Vikas Kumar
New Delhi
Summary
Detail-oriented Secretary/Executive Assistant with expertise in calendar management and meeting coordination. Streamlined administrative processes through effective document preparation and financial reconciliation. Committed to enhancing team productivity and supporting organisational success.
Overview
11
11
years of professional experience
Work History
Secretary/Executive Assistant
Ex-Under Secretary GOI, Supreme Court Lawyer
08.2024 - Current
- Calendar and inbox management.
- Meeting coordination.
- Travel and hotel expense management, itinerary preparation.
- Supported team operations by coordinating administrative tasks and facilitating communication.
- Professional invoice, legal invoice, and GST e-invoice creation.
- Debtor/Creditor Reconciliation.
- Executed timely salary payments for employees, ensuring accuracy and compliance.
- All banking work: payment transfer, receiving, international bank transfer, NEFT, and RTGS.
- Income Tax, GST, and ROC compliance follow-up with auditors.
- Drafted leasing and sale agreements, contributing to smooth transaction processes.
Executive Assistant to MD
Prakash Industries Limited
New Delhi
07.2024 - 08.2024
- Managed calendar for Managing Director, coordinating travel arrangements, hotel bookings, meeting minutes, agendas, and scheduling.
- Managed diaries and organised meetings and appointments for senior executives.
- Arranged international travel, visas, accommodation, and itineraries for executives to facilitate seamless business operations.
- Executed administrative correspondence tasks to ensure smooth office operations.
- Maintained organised calendar covering team meetings, trips and appointments.
- Collaborated with other departments to ensure cohesive business operations and effective communication.
- Connected with professionals in outside offices and distant locations to coordinate work.
- Looking for personal investment options such as mutual funds, bonds, stocks and shares, fixed deposits, and handling a demat account.
Secretary/Executive Assistant
Advocate-Supreme Court Advocate, Ex Govt Officer, Under Secretary to Government of India
10.2014 - 06.2024
- 10 years of strong experience in personal assistance and as an executive assistant to a former government office at the under-secretariat rank and a Supreme Court lawyer.
- Coordinated calendar management, travel arrangements, hotel bookings, meeting minutes, agendas, and scheduling to ensure efficient operations.
- Processed salaries via bank transfer, NEFT, or RTGS for 40 employees, ensuring timely payment and compliance with financial protocols.
- Managed bank operations, including cheque deposits, NEFT/RTGS, foreign remittances, and forex card management, ensuring timely and accurate transactions.
- Bookkeeping of accounts, professional invoice creation through Tally ERP 9, and e-invoice through the GST portal. Reconciliation with debtor and creditor.
- All accounts and finance management, taxation, and coordination with the chartered accountant for filing of audit and income tax returns/GST returns.
- Maintaining a track record of the company’s expenses and assisting in carrying out the company’s internal audit.
- Data storage on iCloud, OneDrive, Google Drive, and file management in hard as well as soft copies of each document.
- Data sorting, bookmarking of soft copies of documents/files.
- Looking for personal investment options like mutual funds, bonds, stocks and shares, fixed deposits, and handling of a demat account, etc.
- All work in real estate for leasing property, LOI, sale deed/conveyance deed, and stamp duty calculation.
- Drafting of Lease Agreement for Residential/Commercial Property for Commercial or Residential Lease.
Education
Bachelor of Commerce -
University of Delhi
01-2013
Commerce
HBSE Board
01-2007
HBSE Board
01-2005
PGDM (Post Graduate Diploma Management) - Business Management
GGSIPU University
01-2016
Skills
- Calendar management
- Travel coordination
- Meeting coordination
- Document preparation
- Expense reporting
- Budget tracking
- Administrative support
- Compliance management
- Client communication
- Travel arrangements
- Diary management
- Data management
- Excel
- Google Workspace
- Time management
- Team collaboration
- Problem solving
- Taking minutes
Work history
9 years and 9 months,1 year and 2 months
Disclaimer
All the information given above is true and best to my knowledge.
Personnel Strength:
The ability to organize and plan how to smartly divide time between specific activities is a key personal assistance skill. Responsible for Maintaining the Confidentiality between the Clients and Trustworthiness, integrity and respect for confidential information.
Personal Information
Languages
- English
- Hindi
Timeline
Secretary/Executive Assistant
Ex-Under Secretary GOI, Supreme Court Lawyer
08.2024 - Current
Executive Assistant to MD
Prakash Industries Limited
07.2024 - 08.2024
Secretary/Executive Assistant
Advocate-Supreme Court Advocate, Ex Govt Officer, Under Secretary to Government of India
10.2014 - 06.2024
Bachelor of Commerce -
University of Delhi
Commerce
HBSE Board
HBSE Board
PGDM (Post Graduate Diploma Management) - Business Management
GGSIPU University