Vikas Singh

1. Human Resources:

Implementation of HR policies aligned with labor laws and company guidelines.

Maintain employee records and ensure accurate payroll processing.

Handle employee grievances, disciplinary actions, and conflict resolution.

Coordinate performance management and appraisal processes.

Facilitate employee engagement programs, training, and development initiatives.

Monitor attendance, leaves, and absenteeism to ensure workforce efficiency.

2. Administration:

Manage office facilities, vendor relations, and procurement of office supplies.

Ensure compliance with statutory regulations, such as labor laws and safety standards.

Supervise general administration, including transportation, security, and housekeeping.

Coordinate travel arrangements, accommodation, and logistics for staff and project teams.

Assist in budget planning for administrative expenses.

Oversee maintenance of office infrastructure and manage service contracts.

Mess Management of more than 300 employees

Scheduling and organising meetings and events.

3. Compliance & Reporting:

Ensure adherence to labor regulations, PF, ESIC, and other statutory requirements.

Prepare and submit periodic reports related to HR, payroll, and administrative operations.

Assist in audits and inspections related to HR and admin functions.

4. Health, Safety & Welfare:

Support the implementation of health and safety policies on construction sites.

Monitor welfare initiatives, including canteen, transport, and medical services.

5. Stakeholder Management:

Coordinate with project managers to fulfill manpower requirements.

Liaise with external agencies, consultants, and labor contractors as needed.

1. General Administration:

Manage day-to-day office operations, including housekeeping, security, and maintenance.

Oversee the procurement and inventory of office supplies, stationery, and equipment.

Ensure smooth functioning of office infrastructure, such as electricity, internet, and HVAC systems.

Coordinate with vendors and service providers for repairs, maintenance, and renewals.

Monitor and manage office expenses and ensure adherence to budget limits.

2. Facility Management:

Supervise cleaning staff and ensure hygiene and cleanliness standards are maintained.

Oversee maintenance schedules for office facilities and ensure timely repairs.

Ensure compliance with health, safety, and fire regulations.

3. Travel and Logistics:

Arrange travel, accommodation, and transportation for employees and guests.

Manage vehicle maintenance and driver schedules (42 Lmv's).

Coordinate logistics for meetings, events, and conferences.

4. Compliance and Documentation:

Maintain records related to contracts, licenses, and service agreements.

Ensure adherence to company policies, statutory regulations, and safety standards.

Assist in audits related to administrative operations and documentation.

5. Vendor and Stakeholder Management:

Liaise with external vendors for office services and negotiate terms and renewals.

Manage relationships with building management and other stakeholders.

6. Employee Support and Engagement:

Provide administrative support for new joiners and assist with onboarding activities.

Coordinate employee engagement activities and celebrations.

Handle queries and requests from employees related to administrative services.

1. Office Administration:

Manage day-to-day office operations, including scheduling, coordination, and office supplies procurement.

Handle front-desk activities, such as managing visitors, calls, and emails.

Ensure the smooth functioning of office equipment and infrastructure.

Oversee housekeeping, pantry, and general office maintenance services.

2. Vendor and Facility Management:

Coordinate with vendors for office supplies, repairs, and maintenance contracts.

Manage office space utilization and seating arrangements.

Ensure timely renewals of service agreements and monitor vendor performance.

3. Travel and Logistics Management:

Arrange travel, accommodation, and transport for employees and visitors.

Coordinate transportation for employees to and from project sites.

Manage itineraries and travel reimbursements as per company policies.

5. Documentation and Compliance:

Maintain records of office inventory, attendance, and other administrative documentation.

Ensure compliance with company policies and safety guidelines.

Assist in preparing reports related to admin functions and expenses.

6. Coordination with Departments:

Collaborate with HR for onboarding new employees, including workspace allocation.

Work closely with the finance team for budget management and invoice processing.

Support project teams with logistics and site-related admin requirements.