Vikas Sharma
Gurugram
Summary
Organized and detail-oriented professional with 7 years of experience in office administration, vendor coordination, and asset management. Proven track record in supervising housekeeping operations and supporting facility management. Skilled in optimizing workflows, enhancing service levels, and managing large teams to ensure efficient daily operations. Expertise in communication, documentation, cost optimization, and stakeholder engagement.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Assistant Facility Manager
Exceam India Branch Private Limited
Gurugram
10.2025 - Current
- Coordinated daily operations, including maintenance, security, and cleaning teams, to uphold facility standards.
- Managed day-to-day communication with maintenance contractors and service providers, acting as principal site contact.
- Conducted regular health and safety audits, implementing recommendations to uphold safety standards.
- Supervised a team of facilities staff, fostering a collaborative and productive work environment.
- Facilitated staff training on health and safety protocols, promoting a culture of safety awareness.
- Prepared monthly and yearly management reports to present key facility statistics.
- Coordinated with external contractors for specialised maintenance tasks, overseeing quality and timeliness.
- Worked as part of administrative team, identifying and suggesting improvements to internal administration processes and systems.
- Supervised front desk operations.
- Ordered cost-efficient office supplies and stationery to meet operational requirements.
- Kept team in compliance with office policies, safety processes and industry requirements.
- Managed a team of drivers, motivating and leading them to achieve departmental targets and objectives.
- Conducted regular training sessions on health and safety protocols, significantly reducing workplace accidents.
- Managed inventory of cleaning supplies and equipment, placing orders before depletion to avoid workflow disruption.
- Conducted regular inspections of rooms and public areas, rectifying any issues promptly to uphold standards.
- Monitored kitchen and dining area cleanliness, adhering to health and safety regulations to pass inspections.
- Oversaw daily operations, including stock management and procurement, to optimise inventory levels and reduce waste.
Virtual Assistant
Legend Footwear UK
Remote
06.2024 - 07.2025
- Monitored email inboxes regularly.
- Prioritised important messages for timely responses.
- Provided daily administrative support to enhance operations.
- Assisted in maintaining organised calendars for team meetings and appointments.
- Handled client correspondence professionally to uphold company standards.
- Supported less experienced staff with their daily tasks and assignments.
- Facilitated communication among departments to improve workflow.
- Coordinated onboarding processes for new employees, including training sessions and welcome packs.
- Administered payroll operations accurately to ensure staff satisfaction.
- Managed employee records in compliance with data protection regulations.
Senior Admin Executive / Admin Executive
Exceam India Branch Private Limited
Gurugram
04.2018 - 06.2024
- Supported daily office operations within corporate environment of 250-500+ employees.
- Assisted in managing housekeeping, pantry, courier, and soft service teams for SLA compliance.
- Facilitated vendor coordination for AMCs, repairs, and maintenance follow-ups.
- Recorded inventory assets, stationery, and monthly consumption reports accurately.
- Organised travel arrangements, meeting room bookings, cafeteria coordination, and visitor management.
- Conducted office audits and safety checks to ensure adherence to workplace policies.
- Helped coordinate internal events, celebrations, and employee engagement activities.
Education
Bachelor's Degree - Commerce
IEC University
01.2018
Skills
- Office administration and coordination
- Vendor and contract management
- Travel and meeting coordination
- Housekeeping and pantry supervision
- Asset and inventory management
- Visitor and reception management
- Procurement support and billing verification
- Workplace operations and services
- Compliance support (fire/safety)
- Microsoft Excel
- Google Workspace
- Outlook
- Event and employee engagement support
- Cost control
Certification
- Office Administration - Alison
- Facilities Management Basics - Alison / OpenLearn
- Fire Safety & Workplace Safety - Alison / OpenWHO
- Excel Basics - Microsoft Free Training
- Project Management Foundations - Coursera
Languages
Hindi
English
Disclaimer
I hereby declare that all information provided is true and correct to the best of my knowledge.
Hobbies and interests
- Cricket
- Books
Timeline
Assistant Facility Manager
Exceam India Branch Private Limited
10.2025 - Current
Virtual Assistant
Legend Footwear UK
06.2024 - 07.2025
Senior Admin Executive / Admin Executive
Exceam India Branch Private Limited
04.2018 - 06.2024
Bachelor's Degree - Commerce
IEC University