Vikram Soni

Blue Dart is a part of a global MNC named DHL and is one of the leading companies in Logistic business with presence in 220 countries across the world.

Roles and responsibilities in Blue Dart include:

Secretarial Activities:

• Keeping up to date with all SEBI/Stock Exchange regulatory or statutory changes and policies that might affect the Company (ensuring that all compliances applicable to pertaining to TOP 500 Listed Companies are complied)
• Acting as a point of contact and building good relationships with the shareholders; assisting in conducting and attending the board/committee meetings.
• All routine secretarial functions, including Board resolutions and drafting the Minutes / Agenda of Board/Committee/AGM meetings, etc., liaison with SEBI, RBI, Depositories (NSDL &CDSL), RNT Agents Stock Exchanges (NSE & BSE) MCA, ROC and other regulatory authorities.
• Compliances on RBI Firms and RBI Flair Portal.
• Dividend-related compliances.
• Assist in AGM Activates/ Postal Ballot activities and lodge required forms and annual returns with ROC and Stock Exchanges;
  Provide legal, financial, and/or strategic advice during and outside of meetings;
• Investor-related form filing and compliances, e.g. IEPF (Investor Education and Protection Fund) and ODR (Online Dispute Resolution Portal),
  Maintain statutory books, including registers of members, directors, and secretaries;
• Liaise with external regulators and advisers, such as lawyers and auditors;
• Implement processes or systems to ensure good governance for the organization. Develop and oversee the systems that ensure the company complies with all applicable laws, in addition to its legal and statutory requirements.
• Legal and Compliance Activities:
• Contract Management including Vendor Contracts, Channel Partner Contracts viz. Pick up and Delivery Associate (PDA contracts), Express Sales Contract FCC Contracts, Vehicle Renewal contracts etc. through the Contract management tool.
• Managing NDA Agreements, Customer Contracts, Lease Contracts, etc.
• Compliance Activities which includes managing of Insider trading tool and hence ensuring compliances of PIT regulations.
• Managing Legatrix Compliance Management tool, etc.
• Assist in ESG and CSR related activites.

Advani Hotels is in hospitality Business and owns a 5 Star Hotel in GOA named Caravela Beach Resort.

Roles and Responsibilities includes:

Secretarial and Legal -

• Convening Board Meetings, Audit Committee Meetings, NRC and other Committee Meetings, Annual General Meetings (AGMS) (preparing Notices, Agendas & minutes; Compliance with ROC, SEBI, Stock Exchange filings RBI and FEMA Compliances,
• Dealing with Lawyers, Auditors Tax consultant. Compliance with ROC, MCA, and Stock Exchange filings; Keeping up to date with all SEBI/Stock Exchange regulatory or statutory changes and policies that might affect the Company, which is listed on NSE and BSE;
• Acting as a point of contact and building good relationships with the Shareholders; Responsible for all regulatory compliances of the Company; Implementing processes and systems like Digital structured Database, Trading Window Closures, etc.
• To help ensure good compliance with legislation, preparing weekly reports on shareholding pattern, dealing with Registrar and Transfer Agent regarding dividend revalidation, obtaining shareholding pattern, and responding to shareholder grievance data. Responding to shareholders' complaints on SEBI SCORES portal. ETC.

Hindustan Composites is one of the top 1000 Listed entities of India and is a part of the Rasoi Group (30 plus companies) (Manufacturing of Auto-Ancillary and Friction materials) (The Company is Listed on NSE & BSE Ltd Stock Exchanges and deals in manufacturing and marketing of fiber-based friction materials consisting of brake pads, mining equipment, composition brake blocks and brake blocks for railways).

Roles and Responsibilities includes :

• Convening and servicing Board of Directors Meetings, Audit Committee Meetings, NRC , RMC and other Committee Meetings, Annual General Meetings (AGMs) (preparing Notices, Agendas & minutes;
• Responsible for all regulatory compliances of the Company;
  Implement processes and systems like Digital structured Database, Trading Window Closures etc. to help ensure good compliance with legislation;
  Preparing weekly reports on shareholding pattern dealing with Registrar and Transfer Agent regarding, dividend revalidation, obtaining shareholding pattern, responding to shareholder grievance data;
• Dealing with the Statutory Auditors, Internal Auditors, Secretarial Auditors and providing them information relating to various audits and also obtaining various certificates from them required as per various laws;
• Overviewing the applicability and compliance of various laws applicable to the Company and obtaining various documents from the Plants of the Company required for Secretarial Audit;
  Replying to inquiries from various government departments and authorities;
• Dealing the Accounts, Treasury and Finance Departments which includes providing assistance pertaining to various documents relating to the Company and raising of invoices etc.;
• Implementation of Compliance Policy.

• Preparation of Annual Report; Issue and allotment of shares for public and private limited companies; Increase of Share Capital and Compliances related to it; Change of name by the Company; Handled Consortium of Loan; Sub- Division & Bonus issue;

• Preparation of Board Meeting and Annual General Meeting Notices, Agenda, Attendance Sheets and Minutes
• (conducting of meetings at clients place); Maintenance of secretarial records, statutory books and registers; Handling company secretarial compliances of group companies;

Work Exposure at Mehta & Mehta Company Secretaries:

1) Preparation of Board Meeting and Annual General Meeting Notices, Agenda, Attendance Sheets and Minutes.
2) Updating Statutory Registers.
3) Conducting Audits and preparing reports.
4) Preparing and filing of forms and returns.
5) Conducting Board meetings for retainer clients.
6) Drafting of resolutions, affidavits and indemnity bonds.
7) Drafting of legal opinion.
8) Advising and updating clients with changes in corporate laws.
9) Reply letters to authorities like RD and ROC whenever required.
10) Annual filing compliance for the retainer clients.

Professional Updation & Learning at Mehta & Mehta Company Secretaries:

• Have assisted my colleague and senior for Peer review in our firm.
• Contribution to Corporate AD-LIB, monthly magazine of firm.