Vinay Suyal
Gurgaon
Summary
Experienced administration and facilities leader with a proven track record of success in managing diverse operations within prestigious organizations. Skilled in overseeing facilities operations, conducting ISO audits, managing vendors and leases, coordinating travel arrangements, ensuring employee engagement, and maintaining administrative compliance. Recognized for driving efficiency, reducing expenses, and cultivating a culture of safety and productivity. Possessing exceptional leadership abilities, adept negotiation skills, and a talent for fostering collaboration across departments.
Overview
14
14
years of professional experience
1
1
Certification
Work History
Lead- Administration and Facilities
Lambdatest India Pvt Ltd.
12.2021 - Current
- New Office expansion and effective utilization of Office space keeping budgets in mind.
- Oversaw high-level client hospitality, including seamless coordination of F&B services during meetings and visits.
- Developing and implementing maintenance programs to ensure that all facilities and equipment are properly maintained and serviced, including preventive maintenance schedules and reactive repairs.
- Oversaw the full spectrum of fleet management, ensuring safe, efficient, and well-coordinated transport services for all employees.
- Ensuring that the facilities comply with health and safety regulations and standards, conducting regular inspections, and addressing any safety concerns promptly.
- Developing and managing budgets for facility operations and maintenance, including forecasting expenses, controlling costs, and identifying cost-saving opportunities.
- Selecting, contracting, and managing third-party vendors and contractors for services such as maintenance, repairs, cleaning, security, and landscaping.
- Led end-to-end office space acquisition, including market research, landlord negotiations, lease finalization, and workspace contract management in line with organizational needs.
- Implementing and promoting environmentally sustainable practices within the facilities, such as energy conservation, waste reduction, and recycling programs.
- Staying up to date with relevant laws, regulations, codes, and standards related to facility management and ensuring compliance with them.
- Identifying opportunities for process improvement, efficiency gains, and cost savings within facility management operations, and implementing best practices and innovative solutions.
- Arranging transportation, accommodations, and other travel-related services for employees or clients, including flights, hotels, rental cars, and ground transportation.
- Assisting with HR-related tasks, such as maintaining employee records, processing paperwork for new hires or terminations, coordinating employee benefits, and facilitating employee orientation and training programs.
- Proactively involved in planning and executing employee engagement initiatives for key events such as Family Day, Eid, Diwali, Holi, and corporate conferences, while efficiently managing ad hoc projects as assigned by senior leadership.
- Handled ISO 27001:2013, ISO 27017:2015, ISO27701:2019 Audit for facility management and physical security.
Deputy Manager – Administration
REA India
10.2017 - 12.2021
- Handled PAN India operations with support of dynamic and energetic team.
- Responsible for Hi-end building maintenance, i.e., DG, Chillers operations and Maintenance, AMC's, Lift operations [including arranging NOC & Insurance]
- Supervision of security services, deployment and keeping a track of CCTV footages, PA systems.
- Time to time evaluation of the service level of the concerned partners.
- Cafeteria management (Menu checking, quality checks, quantity check in accordance to the numbers of employees staying back).
- Responsible for delivering high quality, prompt and courteous Facilities Management services in support of Customers business needs in a safe working environment.
- Manage AMC's for Security System and other equipment's.
- Handling security, maintenance and all issues related to Housekeeping& Building.
- Budgeting and MIS reporting for day-to-day activities.
- MIS Reporting related to day-to-day expenses.
- Attending and handling issues of Employees.
- Managing Corporate Travel such as Flight bookings, stays etc. as and when required.
- Following up with Airlines and travel partner for timely Invoice Submission and payment closure in sync with Finance Team.
- Corporate tie-ups for employee benefits.
- Responsible for ensuring compliance to procedures and legal requirements.
- Coordinating with vendors of the company, checking their bills, negotiations, and other misc. activities for getting things done on right time.
- Analyze internal processes and recommend and implement procedural changes to improve operations.
- Monitor facility to ensure that it remains safe, secure and well maintained.
- Oversee construction and renovation of projects to improve efficiency.
- Prepare and review operational reports and schedule to ensure accuracy and efficiency.
- Handling new Infra projects and expansions for Proptiger.com, Housing.com and Makaan.com at PAN India level.
Assistant Manager - Facilities
CBRE South Asia Pvt. Ltd.
09.2012 - 10.2017
- Looking after all housekeeping activities which includes maintaining office premises, ensure Proper application of task products, handling day to day issues reg plumbing, electricity.
- Supervision of security services, deployment and keep a track of CCTV footages, PA systems.
- Vendor management related to printing, stationary and housekeeping.
- Manage AMC's for Security system and other equipment's.
- Handling security, maintenance and all issues related to housekeeping.
- MIS reporting related to day to day expenses.
- Attending and handling issues of employees.
- Coordinating with executive assistant of all departments and partners for their departmental requirement in regard to board room booking, planning of event in office.
- Budgeting and MIS Reporting for day-to-day activities.
- Responsible for ensuring compliance to procedures and legal requirements.
- Coordinating with Company vendors, checking their bills, negotiations and other misc. activities.
- Analyzing internal processes and recommend and implement procedural changes to improve operations.
- Direct and coordinate the supportive services department.
- Monitor facility to ensure that it remains safe, secure and well maintained.
- Oversee construction and renovation of projects to improve efficiency.
- Prepare and review operational reports and schedule to ensure accuracy and efficiency.
Facility Executive
Unikudos Software
05.2011 - 09.2012
Education
MBA - E-commerce
Institute of Professional Studies And Development Research
Nainital, Uttarkhand01.2011
Bachelor of Commerce -
Kumaon university
01.2009
Secondary Education -
01.2006
Secondary Education -
01.2004
Skills
- Communication Skills
- Ability to Multitask
- Team Handling and Mentoring
- Ability to Work Under Pressure
- Microsoft Excel
- Leadership skills
- Effective Budgeting
- Budget management
Languages
English
Hindi
Disclaimer
I hereby state that the above given information is true and correct to the best of my knowledge. If anything is found to be incorrect my candidature shall stand automatically cancelled., 04/06/24, Noida
Personal Information
- Date of Birth: 07/07/88
- Nationality: Indian
- Marital Status: Married
- Place of Birth: Uttarakhand
Certification
- ISO/IEC 27001:2022 – ISMS Foundation certification.
- Certified Facility Manager (CFM) training through Udemy
- Procurement Management certification by Great Learning Academy
Singing, Listing Music, Travelling
- Passionate about Singing – Regular participant in cultural and team engagement events.
- Music Enthusiast – Enjoy exploring diverse genres to unwind and stay inspired.
- Avid Traveler – Love discovering new places, cultures, and perspectives through travel.
Timeline
Lead- Administration and Facilities
Lambdatest India Pvt Ltd.
12.2021 - Current
Deputy Manager – Administration
REA India
10.2017 - 12.2021
Assistant Manager - Facilities
CBRE South Asia Pvt. Ltd.
09.2012 - 10.2017
Facility Executive
Unikudos Software
05.2011 - 09.2012
Bachelor of Commerce -
Kumaon university
Secondary Education -
Secondary Education -
MBA - E-commerce
Institute of Professional Studies And Development Research
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