Vinayak Kolekar
Mumbai
Summary
Results-driven logistics and supply chain professional with a strong understanding of inventory management, procurement, and distribution processes. Adept at optimizing supply chain operations to enhance efficiency and reduce costs. Seeking an opportunity in a dynamic organization to apply my expertise in streamlining logistics, improving workflows, and ensuring timely delivery. Passionate about problem-solving and continuous process improvement in supply chain management.
Overview
13
13
years of professional experience
Work History
Sr. Executive – EPC (Logistics & Supply Chain)
M/s. Aditya Birla Renewables Ltd.
Mumbai
05.2024 - Current
- Managed import shipments for large projects across various Indian sites.
- Coordinated with various project locations to ensure timely delivery of wind power components.
- Presented a detailed budget estimation to the management for the import shipments in India.
- Created Purchase Request (P.R.) For material supply and services for providers to avail themselves of the services.
- Coordinated cross-functional teams to streamline processes and improve efficiencies.
- Negotiated contracts with vendors to secure favorable terms and pricing.
- Reviewed employee performance and provided ongoing feedback and coaching to drive performance improvement.
- Facilitated approval of Pre-alert/Shipping Documents such as BL, CI, PL, COO and COA.
- Collaborated with various departments such as Inventory, Store, and Customer Service to determine necessary items for order placement.
- Ensured timely arrival of imported goods for production and project installation.
- Managed logistics for efficient road transportation of goods.
- Negotiated contractual agreements while maintaining adherence to service level standards.
- Led logistics operations across transportation, warehousing, and distribution to ensure punctual deliveries.
- Enhanced service levels through strategic negotiations with 3PLs.
- Liaised with insurance providers for cargo coverage during transit.
- Lead continuous improvement in projects to streamline processes, resulting in an increase in operational efficiency.
- Coordinated manufacturing and dispatch schedules with suppliers.
- Tracked RAW material usage to ensure alignment with production plans.
- Streamlined material inspection process by working closely with the quality team.
- Ensured timely dispatch and delivery of the materials at the manufacturing plant, factory, and project sites.
- Generated GRN (Goods Received Numbers) and SRN (Service Received Numbers) through the SAP system.
- Validated post-supply documents ensuring receipt of correct records for audit.
- Organized supply project documents systematically.
- Managed verification process for vendors' invoices, purchases, and services against purchase orders and contracts.
- Addressed invoicing issues by communicating with vendors, ensuring timely payments and complete financial accuracy.
Sr. Executive - EXIM
M/s. Tata Power Solar Systems Limited
Mumbai
12.2021 - 04.2024
- Oversaw import shipments of Large Project and Rooftop for significant projects across India.
- Managed import shipments of raw materials for solar module manufacturing from multiple countries.
- Liaised with buyers and engineers to kick-start pre-shipment steps for new purchase orders.
- Coordinated with departments to finalize inventory requirements.
- Selected appropriate nearby Sea Port, Air Cargo Port, ICD, or CFS for imported material movement.
- Estimated cost of logistics and communicated with management for financial planning.
- Ensured proper communication of RFQ details to contract team for appointment of logistics services.
- Generated Purchase Requests and Purchase Orders for service providers to secure necessary services.
- Ensured timely project completion by identifying suitable transport options within allocated budget.
- Collaborated with Suppliers/Exporters for Pre-alert/Shipping Documents (e.g., BL, CI, PL, COO, COA etc.) for review and approval along with Material Movement & Delivery Schedule.
- Collaborated with freight forwarders and shipping lines to ensure seamless material movement.
- Expedited shipments and conducted routine follow-ups on goods' status to maintain schedule.
- Generated Contract Release Orders and Work Orders based on Outline Agreements in SAP.
- Managed coordination with Custom House Agents (CHA) to achieve timely shipment clearances.
- Approved Import Shipment Checklist, ensuring Proper Bill of Entry (BoE) filing per Customs Tariff, Rules, and Regulations.
- Ensured timely customs duty payments through coordination with the Finance department.
- Ensured timely delivery of shipments without detention and demurrage.
- Streamlined transportation workflows, emphasizing efficient and secure operations.
- Coordinated with site and warehouse staff to ensure acceptance of material deliveries at plant or site.
- Collaborated with Invoicing and Billing Team to ensure timely SES, VIM, Park, and Posting of vendors’ invoices.
- Conducted weekly reviews of Invoice Management Team to enhance control.
- Generated vendor payment reports from SAP according to payment terms.
- Managed shipment data under the IGCR scheme for operational efficiency.
- Filed IGCR monthly returns via ICEGATE portal consistently.
- Controlled supplementary expenditures and organized compensation from liable providers.
- Organized and maintained records for all import and export documents.
- Share updated MIS reports with management monthly.
- Prepared weekly performance and turnaround time reports for management.
Sr. Executive Air & Sea Import
M/s. Kuehne + Nagel Pvt. Ltd.
Pune
08.2020 - 12.2021
- Handled Air & Sea Import shipments with Payment term (CIF, FOB, DDP, DAP.
- Etc.)
- Maintained SLA for Air Import shipments and generate Monthly Performance Report
- Coordinated with Sales/Pricing team in quotation preparation for Import of SEA/AIR shipments from different sectors
- Coordinated with overseas team as well as client for movement & rates approval
- Coordinated with internal operation team & Importers nominated CHA for smooth customs clearance
- Coordinated/followed up with internal billing team for timely billing & Importers Finance team for timely bill payment
- Coordinated with the company’s international desk with the overseas partners for air & ocean import shipments
- Kept a track of various shipments and updating the status regularly to the respective branch
- Receiving Pre-Alerts from the overseas partner & verifying documents like BL, CI, PL & COO etc
- And sending verified documents to importers and their CHA
- Providing the Cargo Arrival Notice (CAN) cum Billing Invoice to the customer and to their CHA
- Provide professional customer service
- Co-ordination with the Customer and their CHAs to maintain SLA
- Calculating Freight, Ex-works & CC Fees & verifying the same with contracted rates; providing the same to importer and clearing agent (CHA) along with import shipment documents (Pre-alert)
- Closing of deviation in invoicing with customer’s finance team & submitting the same to Honeywell Logistics for final approval; following-up with Honeywell Finance team for payments
- Coordinate with destination team and providing correct instructions for billing purpose in special case (JA shipment)
- Handling cross trade shipments
- Updating DSR on regular basis and sharing with management to ensure visibility on each shipment
Sr. Executive
M/s. Cargomen Logistics (India) Pvt. Ltd.
Pune
01.2018 - 08.2020
- Licensing & Advisory (Implant at Honeywell Automation India Ltd.)
- Daily Interaction with client/Importer/Buyer over phone and email pertaining their Inbound & Outbound shipments
- Sending pre-alert documents to CHA for custom clearance
- Daily Interaction with Factory / User / Purchase Team over phone and email to inform them on clearance of Import Shipments / Exports dispatches
- Follow up with Freight Forwarder for Import Pre-alert documents & arrival status, updating of online DO, push forwarder for IGM/Console, location & inward date update
- Checking the pre-alert for the correctness of the invoice, packing list & AWB, If found any discrepancy in import documents keep follow up with origin/shipper/Buyer to get correct documents
- Follow up with Custom House Agent (CHA) or Checklist and all Custom Clearance status/activities (Pre-shipment to Post-shipment) and ensure timely customs clearance
- Tracking Shipping Bill, BOE Status, IGM enquiry, and HS code through Ice gate
- Follow up with Procurement team/ buyer for any technical write up/UOM/requirement for customs query
- Follow up with finance team for custom duty payment, vendor payment
- CHA agency payment, Transporter payment
- Follow up for Courier shipments, arrange duty & ensure clearance documents are received in time/ For Re-import clearance pre-check the documents are in line with the import’s requirement
- Coordination with Transporter from shipment pickup from Nhava Sheva/ACC to till delivery at Factory/Warehouse/Store
- Updating of MIS/DSR on regular basis with management to ensure visibility on shipment
Sr. Executive - Import – Export Custom Clearance Documentations / Coordinators
M/s. Dachser India Pvt. Ltd.
Mumbai
01.2017 - 01.2018
- Knowledge all Types of Bills of Entries / Shipping Bills / Import Duty / Stamp Duty Calculations / AD Code / EDI Registration
- Preparation of Import & Export checklist in e-customs and Visual Impex system
- Import & Export BE/SB filing in e-custom online system
- Pre - checking Import/Export checklist as per Custom Tariff Heading (CTH) before filling and sending for approval to consignee/ supplier, Online Bill of Entry/ Shipping bill filling
- Handling DPD (Direct Port Delivery) clearance of all Nhava Sheva Port (GTI/NSICT/NSIGT/JNPT)
- Maximum required clearance work completing in advance with advance BoE filing
- / Handling FCL, LCL Shipments
- Handling DDP/DAP/DDU/ In house Pre & Post shipment documentations for preferably Import clearance
- Co-ordination with clients/customers & operation staff for import and export activities and tracking the consignment till it reaches to destination & informing delay/early reaching of consignment to customer with reason
- / Tracking Vessel Schedule and ETD and ETA
- Coordinating with all CFS, Shipping Lines/ Air Lines for invoice/charges
- Execution & Cancellation of Container Removal Bonds
- D.O
- Arrangements etc
- Handling transportation to get the best rate & negotiation/ vehicle placement and coordination till offloading cart
- / Transporter to transport the containers from yard to factory and factory to Port
- Bill of Entry, Shipping Bill, IGM, e-payment/Customs Duty payment/ RD payment checking in ICEGATE, also knowledge of Custom duty, Stamp duty payment & Octroi calculation(N-form)
- Follow up with Exporters/Importers for requirement of customs queries
- Handling all Air/Sea Import/Export and courier mode shipment
- Preparing DSR/ MIS on daily basis with keep updating all shipment status to reporting Managers/In-charge
Executive - Customs
M/s. Cargomen Logistics (I) Pvt. Ltd.
Mumbai
04.2015 - 12.2016
- Export Documentation with customer support/service
- Handling all Import & Export Documentation in Logi-sys online system
- Clearance of consignments in Courier mode for imports and dispatches of samples on courier modes for exports
- Handling 1st time Import and Export registration at Nhava Sheva & Air Cargo Complex
- / AD (Authorisation Dealer) code registration
- Advance Planning for Import & Export Shipments deliveries
- Co-ordination with clients/customers & operation staff for import and export activities and solving their problems
- Coordinating with all CFS (Container Freight Station), Shipping Lines/ Air Lines & Transporters for Rate/charges
- Managing transportation and placing vehicle for all location
- Knowledge of Licence - DEEC, SFIS, DEPB, FPS, WPC licence, SEZ, STPI, 100% EOU & High Seas Sale (HSS) and SVB shipments
- IGM, Bill of Entry, Shipping Bill, e-payment / Customs Duty payment/ RD payment checking in ICEGATE, also knowledge of Custom duty, Stamp duty payment & Octroi calculation
- Resolving Exporters/Importers queries & follow-up with clients
- Good in Pre & post shipment / keep updated import/export register
- Knowledge of Clearance Billing / Well versed in Microsoft Outlook
- Handling all Air/Sea Import/Export and courier mode shipment
- Preparing DSR/ MIS on daily basis with keep updating all shipment status to reporting Managers/Incharge
Dock & Customs Clerk – Operation (H Category Custom Pass)
ACT Infraport Ltd
Mumbai
11.2011 - 04.2015
- Practically knowledge of Examine (Export & Import) the LCL/FCL cargo in Docks Premises and factory premises in presence of proper Customs/Excise officer
- Handling Export cargo factory/dock stuffing containers with proper fumigation and under surveyor’s supervision
- Preparing Export-Import checklist in Visual Impex & sending for approval to consignee/shipper
- Handling Exporters/Importers queries & communicating with clients for import - export Custom Clearance
- Working in Mumbai and Nhava Sheva Customs for Bill of Entry registration, assessment with complete clearance procedure
- Advance Planning regarding Import & Export Shipment
- Coordinating with all CFS, Shipping Lines/ Air Lines for Invoices & Transporters for transportation rate
- Handled SEZ Shipments/ Factory and Dock Stuffing Cargo, Shipping Line & related to all import & export Customs department
- Knowledge of billing, filing and mailings from Microsoft Outlook
- Also having knowledge about all types of Cargo examine/Process LCL / FCL
- Knowledge of passing of B/E in Groups & how to face the Customs Officers
- Dealing with all Customs Departments like EPCG, DEEC, Import License, Import Bond, Ex-bonding – Noting and clearance also
- Handling all Import & Export Documentations
- Preparing ARE-1 with correct details & Taking LEO (Let Export Order) from custom with EP copy after export shipment reached to shipper
Education
MBA - Logistics & Supply Chain Management
MITSDE
Pune03.2025
B.A. -
Pune University
Pune12.2014
H.S.C -
Pune University
Pune12.2009
S.S.C -
Pune University
12.2007
Skills
- Effective Communication Skills
- Proactive Initiator
- Adapting to Challenges
- Efficient Under Pressure
- Rapid Learner
- Collaborative Teamwork Abilities
- Goal-Focused
Languages
- English
- Hindi
- Marathi
Hobbies and Interests
- Reading Books
- Playing Cricket
- Drawing & Painting
- Trekking
Personal Information
Date of Birth: 08/10/89
Current Address: 301, Blg No. 9, Shalibhadra Gram, Mira Bhayandar Road, Mira Road (E), Thane - 401104.
Courses
1) Diploma In Software Application (DSA)
2) Master’s in software application (MSA)
3) C. C. C.
4) TALLY ERP 9.0
Timeline
Sr. Executive – EPC (Logistics & Supply Chain)
M/s. Aditya Birla Renewables Ltd.
05.2024 - Current
Sr. Executive - EXIM
M/s. Tata Power Solar Systems Limited
12.2021 - 04.2024
Sr. Executive Air & Sea Import
M/s. Kuehne + Nagel Pvt. Ltd.
08.2020 - 12.2021
Sr. Executive
M/s. Cargomen Logistics (India) Pvt. Ltd.
01.2018 - 08.2020
Sr. Executive - Import – Export Custom Clearance Documentations / Coordinators
M/s. Dachser India Pvt. Ltd.
01.2017 - 01.2018
Executive - Customs
M/s. Cargomen Logistics (I) Pvt. Ltd.
04.2015 - 12.2016
Dock & Customs Clerk – Operation (H Category Custom Pass)
ACT Infraport Ltd
11.2011 - 04.2015
MBA - Logistics & Supply Chain Management
MITSDE
B.A. -
Pune University
H.S.C -
Pune University
S.S.C -
Pune University
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