Vinayak S Varude

Reporting to Country HR Manager. Responsible for India Central office, Taloja Facility and support other plants for centralize processes.

• Annual HR operating plan, approvals & quarterly review, explanations on variance of compensation and Administrative cost
• Drive Performance Management System includes Target Setting, Mid-term reviews and Annual reviews.

Compensation & Benefits

• Responsible for PAN India Compensation & benefits includes Annual salary benchmarking (through MERCER techniques), compensation fitments and Salary review process, monthly payroll processing /financial reporting like labour cost and related provisions, and bonus/incentive pay out calculations, and benefits administration like Group Mediclaim, Group Personal Accident & Group term life policies

Talent Acquisition & Management

• Responsible hire to retire process for Plant and corporate office

Learning & Development

• Annual training need identification, plan preparation, implementation, review and compliance
• Assign and Keep a track of E-learning assignments for an individual and reporting
• Support to Global Learning initiatives and coordination for overseas training

Union Management

• Part of negotiation panel, Wage settlement signed with 2 external unions
• Financial implication, Wage rise trends, impact and budget approval exercise

Employee experience initiatives

• Employee engagement Surveys (through Tower Watson) and Great place to work
• Community Outreach Program like school visits, Cleaning drives, COVID relief program, Sustainability awareness events, Industry institute collaboration as part of employer branding
• Drive Reward and recognition & other employee experience initiatives like Family Day, Sports day, Picnic & local festival celebrations etc

Global HR initiatives:

• Core team member for Global HR transformation project like HR Success factor & E-learning platform
• SuccessFactors implementation– Employee Central, Performance Management, Recruitment & On boarding modules
• Global Grading System - Successfully mapped all position (job leveling) with new global gradation structure
• Manning Benchmarking across EMEA

Social / Statutory compliance and liasoning

• Implemented the statutory compliance E-tool “Compfie” to make the compliance system robust and to have the stringent control on statutory compliances tracking
• Responsible for Statutory compliance, Ethical audits like Supplier Guideline audits, SEDEX / SMETA Audits, External annual statutory Audits by KPMG, govt liasoning and inspections

Significant highlights:

• Nominated as “Subject Matter Expert” to support regional team in HR Success Factor implementation for Employee central, performance management and Recruitment & On boarding Module
• Rewarded under individual contribution category as "CAN MAN” for exceptional HR support
• COVID WARRIOR” for outstanding contribution to support in govt approvals, hygiene support, and manpower restructuring and planning for consistent plant operations during lockdown
• Overtime optimization - Established the overtime tracking system to ensure the OT numbers should be under agreed budget & ZERO violation of working hours as per the statutory limits
• YOY 2019 Vs 2018 – 36% reduction in OT Hrs
• In the past four years, we increased plant efficiency from 60% to 80% through numerous employee experience initiatives.
• Achieved high level engagement score - Engagement score increased from 68 to 87
• Secured Great place to work certification since last 4 years
• Partnered with senior leadership to establish and develop corporate and HR policies and procedures.

Reporting to VP / Country Manager, India & Director HR, US jointly

• PAN India responsibility of HR & ER for Manufacturing and Projects division

Significant Highlights:

• Brown field Project – Set up New Manufacturing facility at Pune
• Successfully built the plant team in lined with the business strategy & global hiring guidelines with an optimum cost
• Successfully Set-up the systems and process for plant - HR Policies & processes like Employee Lifecycle documentation, Compensation fitments, statutory compliance, Biometric system and AT&F branding initiatives
• Organized and led staff orientation programs and training to promote collaboration.
• Defined grievance redressal machineries for Blue-collar workforce along with the service rules to maintain the discipline at work place and to maintain the harmonious employee relation
• Liaison with local bodies & Statutory Authorities for registrations and tie-ups
• Implemented the thorough Contract Labour Management process to ensure operational efficiency within stringent deadlines
• This includes the identification of prospective contractors from related Industries within a budgeted cost
• Successfully implemented Global Performance Management System i.e. Halogen - AT&F Pro-Performance and completed one lifecycle

Defined Annual Appraisal Cycle includes,

a. Defined hierarchy & Process Map

b. Training/Awareness Workshops to all concerns to improve the process awareness & software training to make the process user friendly

c. Follow up with individual user to meet the deadlines, Process Compliance and documentation

d. Final data collection / analysis and submission to management team for review

• Developed and implemented Employee lifecycle processed includes grading systems and respective compensation structures
• New people policies as par the industry standards and in line with the global guidelines
• Introduced the new benefits with minimum cost impact and with maximum risk covers
• Tie up with insurance agencies to secure the risk involved in Handling Man, Material, Machine and overall infrastructure.
• Used technologically relevant digital systems to manage payroll and benefits programs.
• Coordinated employee grievances and disputes in timely and professional manner by finding constructive solutions.
• Motivated employees through special events.
• Reduced process gaps while supervising employees to achieve optimal productivity.
• Developed comprehensive process for new hires and reviewed new hire productivity, optimizing onboarding effectiveness.
• Fostered positive work environment through comprehensive employee relations.
• Worked with managers to achieve compliance with organizational policies, providing clarifying information and recommending necessary changes.

Reporting to Managing Director. Responsible for PAN India operations includes Pune facility and Branch offices of Trading Division

Significant Highlights:

• Distinction in representing Statutory Authority on behalf of the company regarding approvals and clearances matters
• Successfully handled 7A Enquiry under provision of Provident Fund Act
• Successfully developed & implemented Employee hand book
• Settled old pending court cases

Career Path

Joined as Executive HR >> Sr. Executive - HR >> Asst. Manager - HR >> Manager HR

Reports to the Country HR Director.

I worked out of the India Head Office as part of HR shared services, where I was responsible for HR assistance to three business lines - PAN India Operations, which includes front-line sales, service and spare parts division, O&M Sites, Manufacturing Unit, and Engineering Centre.

Significant Highlights

• Successfully combined three separate entities Hiab, Kalmar and MacGregor in single umbrella Cargotec.
  Under the guidance of the Country HR Head, successfully adopted the Shared Service Organization model and optimized HR processes across all THREE businesses.

Core responsibilities

• PAN India coordination and reporting Yearly review and salary review procedure comprises rating evaluation, salary budget review, post review assistance such as salary structure adjustments, letter preparation, communication, and payroll effect.
• India PAN Payroll processing and administration.
• Internal HR Auditor for Site/Location to guarantee procedure adherence and compliance. Third-party audits by firms such as KPMG and PWC to guarantee the organization's operations and legal compliance.
• Local and worldwide HR reporting
• Contributed significantly to the creation, implementation, and ongoing revisions of the Employee Handbook.
• Played a vital part in OD programmes such as the Employee Engagement Survey - Cargotec Compass, a worldwide employee survey to assess organizational environment.
  We also collaborated with a third party to identify actionable items.

Job leveling Project - The report addressed real needs within the organization and added considerable value in terms of creation of job structure of various positions for business operations in respective areas.

• C&B Survey - Successfully carried out C&B Survey through MERCER techniques
• EE Initiatives - Initiated EE survey to engage the workforce
• Successfully signed TWO Wage Agreements with unionized workforce
• Developed & Executed Incentive scheme for Maintenance Staff working at for O&M Site.
• Successfully handled due diligence for Engineering Centre

Significant Highlights

• Played a critical role in the execution of the Suggestion and Best Worker Schemes, which boosted employee morale and engagement in the organisation.
• Effectively managed the statutory audits from external buyers like Wall Mart, Jesy Peny etc.
• Organizing various medical and health programmes.
• PF and ESIC inspections were carried out efficiently.