Summary
Overview
Work History
Education
Skills
Accomplishments
Languages
Certification
Timeline
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Vinodhkumar R

Executive Assistant and Admin Operation Executive
Puducherry,PY

Summary

Dynamic Executive Assistant with over 10 years of international experience across consulting, trading, technology, and healthcare sectors. Proven expertise in managing complex administrative functions, including licenses, payroll, and operations. Adept at supporting senior executives and fostering strong client relationships. Skilled in navigating diverse business environments and regulatory requirements. Known for exceptional organizational and multitasking abilities.

Overview

11
11
years of professional experience
1
1
Certification

Work History

Executive Assistant to the Managing Director

NSK Group
07.2022 - 06.2024
  • Supported the Managing Director with comprehensive administrative tasks, including calendar management, travel coordination, and meeting preparation.
  • Acted as a liaison between the MD and internal/external stakeholders, ensuring effective communication and follow-up on critical issues.
  • Managed confidential documents and information with the utmost discretion.
  • Coordinated and organized high-level meetings, conferences, and events.
  • Prepared reports, presentations, and correspondence on behalf of the MD.
  • Managed licenses, approved payroll, and supervised admin operations as Executive Assistant to the Managing Director
  • Demonstrated strong problem-solving skills and the ability to anticipate the MD's needs.
  • Managed procurement processes, ensuring timely acquisition of necessary supplies and services.
  • Assisted in sales operations, maintaining customer relationships and handling inquiries.
  • Oversaw logistics operations, coordinating shipments and managing inventory.
  • Coordinated large-scale conferences for industry professionals, resulting in increased networking opportunities.

Executive Assistant to the Managing Director

Ababil Healthcare Pvt Ltd
08.2021 - 02.2022
  • Effectively manage the MD's schedule to ensure the most strategic and efficient use of time at meetings.
  • Organize and coordinate meetings by sending invitations, gaining consensus on agenda items, and ensuring management time is used effectively to facilitate decision-making.
  • Organized and coordinated manager conferences involving up to 150 attendees.
  • Arrange travel plans and itineraries, including booking flights and hotels.
  • Read, analyze, and prioritize all incoming and outgoing emails, submissions, and reports.
  • Exercise discretion in managing the MD's emails and correspondence, ensuring prompt responses or follow-up on requests for decision and action.
  • Assist with administrative functions, including preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
  • Communicate with upper management to develop and implement strategic operations goals.
  • Coordinate with the accounts department on day-to-day financial activities, including monitoring the inflow and outflow of money.
  • Work with the sales team to ensure accurate and timely processing of all orders.
  • Supervise logistics, warehouse operations, transportation, and customer services.
  • Respond to any issues or complaints as they arise.

Executive Assistant to the Managing Director

NSK Consultants
07.2015 - 07.2020
  • Assist the Heads of Departments with daily office and finance administration duties.
  • Maintain and update company databases.
  • Prepare regular reports on expenses and budgets.
  • Track and reconcile bank statements.
  • Organize a filing system for important and confidential company documents.
  • Answer queries from employees and clients.
  • Provide administrative support during budget preparation.
  • Maintain the MD's calendar and schedule appointments.
  • Distribute and store correspondence (e.g., letters, emails, and packages).
  • Prepare reports and presentations with statistical data as assigned.
  • Arrange travel and accommodations.
  • Greet and direct visitors, answer phone inquiries, and handle complaints in a courteous and professional manner.
  • Ensure office supplies are maintained, including checking inventory and working with vendors to keep necessary supplies at adequate levels.
  • Occasionally travel off-site to deliver reports or files to other departments.
  • Plan and efficiently organize activities, details, and timelines for both large- and small-scale events.
  • Coordinate with facilities and catering managers to ensure smooth and high-quality event execution.
  • Delegate tasks to meet changing event demands, achieving agreed timings and maintaining professional standards.

Computer Operator

CARTRADEINDIA.COM
03.2013 - 04.2014
  • Ensure system backups are regularly and successfully performed according to a predetermined schedule.
  • Maintain the cleanliness of computer equipment and regularly perform other operational maintenance functions.
  • Develop and maintain accurate reports of equipment and/or software malfunctions.
  • Ensure secure environments are maintained for all computer equipment, data files, supplies, etc.
  • Develop and maintain an inventory of data processing supplies, and inform the supervisor when reorders are needed.
  • Coordinate office activities and operations to ensure efficiency and compliance with company policies.
  • Check logging time and equipment usage regularly.
  • Assist managers in compiling and organizing materials for meetings.
  • Handle routine inquiries at reception or by telephone, and refer more complex matters to appropriate staff members.
  • Maintain an accurate filing system for the preservation of office information.
  • Prepare and distribute meticulous notes and high-quality reports within deadlines.
  • Establish improved workflows to maximize communication and efficiency.

Education

High School Diploma -

Anna University
Cuddalore, India
04.2001 -

High School Diploma -

AIAT
Irumbai, Tamilnadu
04.2001 -

Skills

Calendar Management

Travel Arrangements

Phone Etiquette

Project Management

Administrative Support

Risk Management

Payroll

Advanced MS Office Suite

Business Administration

Team Leadership

Multitasking

Customer Service

Accomplishments

  • Streamlined Administrative Processes: Implemented a digital filing system that reduced document retrieval time by 40%, significantly boosting office efficiency.
  • Enhanced Executive Support: Coordinated a high-profile international conference, managing logistics and communications, which resulted in a 25% increase in attendee satisfaction.

Languages

English
Advanced (C1)
Tamil
Bilingual or Proficient (C2)
Hindi
Upper intermediate (B2)
Malayalam
Advanced (C1)
Arabic
Upper intermediate (B2)

Certification

Hardware ++

Timeline

Executive Assistant to the Managing Director

NSK Group
07.2022 - 06.2024

Executive Assistant to the Managing Director

Ababil Healthcare Pvt Ltd
08.2021 - 02.2022

Executive Assistant to the Managing Director

NSK Consultants
07.2015 - 07.2020

Computer Operator

CARTRADEINDIA.COM
03.2013 - 04.2014

High School Diploma -

Anna University
04.2001 -

High School Diploma -

AIAT
04.2001 -

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Vinodhkumar RExecutive Assistant and Admin Operation Executive