Summary
Overview
Work History
Education
Skills
Timeline
AssistantManager

VIRAL KHAMAR

KADI

Summary

Knowledgeable Administrative professional well-versed in producing high-quality spreadsheets, reports and presentations Proven history of success in event coordination, staff supervision and office workflow management. Enterprising Senior Executive Administrator with 6 YEARS years of experience. Expert in strategic planning and organization and providing comprehensive support to company leaders. Goal-oriented toward meeting long-term goals through daily organization. Dedicated to excellent customer service, client satisfaction and team communication. Detail-oriented administrative professional with superb people-skills and public relations experience. Business-savvy with excellent decision-making skills. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.

Overview

9
9
years of professional experience

Work History

Administrative Executive

Adani Enterprises
Ahmedabad
04.2022 - Current
  • Maintained protocol throughout routine work days and special events.
  • Delivered top-notch administrative support to office staff, promoting excellence in office operations.
  • Offered technical support and troubleshot issues to enhance office productivity.
  • Sorted, opened and routed mail and deliveries to meet business requirements.
  • Created and updated records and files to maintain document compliance.
  • Planned and executed events for employees and clients and managed logistics and vendor relations.
  • Scheduled appointments and meetings, organized materials and prepared rooms.
  • Coordinated 45 meetings per month by reserving conference rooms and sending electronic meeting invitations to participants
  • Organized logistics and materials for each meeting, arranged spaces and took detailed notes for later dissemination to key stakeholders.
  • Handled incoming and outgoing mail, email and faxes.
  • Created and managed office systems to efficiently deal with documentation.
  • Answered high volume of phone calls and email inquiries.
  • Oversaw daily household activities for traveling clients.
  • Coordinated events and worked on ad hoc projects.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Filed paperwork and organized computer-based information.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
  • Managed costs and billing and resolved financial discrepancies effectively through organizational management of account information using SAP software
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving
  • Supervised staff and delegated tasks to maintain positive, productive administrative operations
  • Met department budgets by monitoring and reporting on office expenses
  • Analyzed data related to administrative costs and spending trends to prepare budgets for personnel

Facilities Coordinator

CBRE South Asia Pvt. Ltd ( SITE - GE POWER SANAND)
Sanand
04.2019 - 04.2022
  • Maintained thorough and accurate records of transactions.
  • Identified and eliminated safety hazards and issues during travel.
  • Increased customer service success rates by quickly resolving issues.
  • Ordered and distributed office supplies while adhering to fixed office budget.
  • Coordinated board and committee meetings, including schedules, information preparation and distribution.
  • Made travel arrangements for staff members.
  • Prepared detailed documents and reports in adherence administrative processes.
  • Collaborated in timely processing of billing and accounts receivables.
  • Arranged corporate and office conferences for company employees and guests.
  • Delivered expert clerical support by efficiently handling wide range of routine and special requirements..
  • Initiated timely project management within budget constraints for multi-faceted problems concerning executive leaders.
  • Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
  • Tracked and recorded expenses and reconciled accounts to maintain accurate, current and compliant financial records.
  • Maintained physical condition of facilities, applying available resources and personnel to achieve safe, clean and functional environment
  • Served as point of contact for internal and external customers seeking support and information.

Administrative Executive

La-Gajjar Machineries Private Limited
Ahmedabad
12.2017 - 04.2019
  • Plan budgets and arrange for purchase of stationery, grocery, Cleaning materials and etc
  • Maintain scheduling and event calendars.
  • Operate electronic mail systems and coordinate flow of information, internally or with other organizations
  • Coordinate conferences, meetings, or special events, such as luncheons or graduation ceremonies.
  • Conduct searches to find needed information, using such sources as Internet
  • Prepare conference or event materials, such as flyers or invitations
  • Assisted with event planning, including associated travel and logistical arrangements
  • Negotiated pricing with vendors regarding wholesale billing and marketing procedures.
  • Provided logistical support for programs, meetings, and events, including room reservations, room set-up, agenda preparation, materials printing and calendar maintenance
  • Made travel arrangements for management and executive staff
  • Aggregated and prepared documentation and reports for office meetings, distribution, and filing
  • Improved timely paying of bills by developing flexible payment plans for patients
  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation.

OPERATION EXECUTIVE

TRAVEL SHOP TURKEY
Ahmedabad
06.2016 - 12.2017
  • Plan tour itineraries, applying knowledge of travel routes and destination sites.
  • Resolve any problems with itineraries, service, or accommodations.
  • Sell travel packages.
  • Arrange for tour or expedition details such as accommodations, transportation, equipment, and availability of medical personnel.
  • Evaluate services received on the tour, and report findings to tour organizers.
  • Pay bills and record checks issued.
  • Attend to special needs of tour participants.
  • Give advice on sightseeing and shopping.
  • Delivered customized and effective solutions to clients that met unique demands.
  • Built and strengthened relationships across functional leadership areas to keep revenue development and operational plans interconnected and effective

Travel Coordinator

Kaivalya Education Foundation
Ahmedabad
06.2014 - 06.2016
  • Make travel arrangements for executives.
  • Prepare responses to correspondence containing routine inquiries.
  • Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
  • Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
  • Conduct searches to find needed information, using such sources as Internet.
  • Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
  • Kept staff passports, visa information and other paperwork current and organized for easy access and use

Education

Bachelor Of Commerce - Commerece

Veer Kunwar Singh University
Ara, BR
2013

Skills

  • Budgeting
  • Office administration
  • Staff Management
  • Administrative management
  • Report development
  • Works well under pressure
  • Conference planning
  • Event Planning
  • Office Supply Ordering
  • Utilities
  • Janitorial
  • Travel Arrangements
  • Expense Reports

Timeline

Administrative Executive

Adani Enterprises
04.2022 - Current

Facilities Coordinator

CBRE South Asia Pvt. Ltd ( SITE - GE POWER SANAND)
04.2019 - 04.2022

Administrative Executive

La-Gajjar Machineries Private Limited
12.2017 - 04.2019

OPERATION EXECUTIVE

TRAVEL SHOP TURKEY
06.2016 - 12.2017

Travel Coordinator

Kaivalya Education Foundation
06.2014 - 06.2016

Bachelor Of Commerce - Commerece

Veer Kunwar Singh University
VIRAL KHAMAR