VIRAL KHAMAR
KADI
Summary
Knowledgeable Administrative professional well-versed in producing high-quality spreadsheets, reports and presentations Proven history of success in event coordination, staff supervision and office workflow management. Enterprising Senior Executive Administrator with 6 YEARS years of experience. Expert in strategic planning and organization and providing comprehensive support to company leaders. Goal-oriented toward meeting long-term goals through daily organization. Dedicated to excellent customer service, client satisfaction and team communication. Detail-oriented administrative professional with superb people-skills and public relations experience. Business-savvy with excellent decision-making skills. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
9
9
years of professional experience
Work History
Administrative Executive
Adani Enterprises
Ahmedabad
04.2022 - Current
- Maintained protocol throughout routine work days and special events.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Offered technical support and troubleshot issues to enhance office productivity.
- Sorted, opened and routed mail and deliveries to meet business requirements.
- Created and updated records and files to maintain document compliance.
- Planned and executed events for employees and clients and managed logistics and vendor relations.
- Scheduled appointments and meetings, organized materials and prepared rooms.
- Coordinated 45 meetings per month by reserving conference rooms and sending electronic meeting invitations to participants
- Organized logistics and materials for each meeting, arranged spaces and took detailed notes for later dissemination to key stakeholders.
- Handled incoming and outgoing mail, email and faxes.
- Created and managed office systems to efficiently deal with documentation.
- Answered high volume of phone calls and email inquiries.
- Oversaw daily household activities for traveling clients.
- Coordinated events and worked on ad hoc projects.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Filed paperwork and organized computer-based information.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Volunteered to help with special projects of varying degrees of complexity.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Managed costs and billing and resolved financial discrepancies effectively through organizational management of account information using SAP software
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving
- Supervised staff and delegated tasks to maintain positive, productive administrative operations
- Met department budgets by monitoring and reporting on office expenses
- Analyzed data related to administrative costs and spending trends to prepare budgets for personnel
Facilities Coordinator
CBRE South Asia Pvt. Ltd ( SITE - GE POWER SANAND)
Sanand
04.2019 - 04.2022
- Maintained thorough and accurate records of transactions.
- Identified and eliminated safety hazards and issues during travel.
- Increased customer service success rates by quickly resolving issues.
- Ordered and distributed office supplies while adhering to fixed office budget.
- Coordinated board and committee meetings, including schedules, information preparation and distribution.
- Made travel arrangements for staff members.
- Prepared detailed documents and reports in adherence administrative processes.
- Collaborated in timely processing of billing and accounts receivables.
- Arranged corporate and office conferences for company employees and guests.
- Delivered expert clerical support by efficiently handling wide range of routine and special requirements..
- Initiated timely project management within budget constraints for multi-faceted problems concerning executive leaders.
- Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
- Tracked and recorded expenses and reconciled accounts to maintain accurate, current and compliant financial records.
- Maintained physical condition of facilities, applying available resources and personnel to achieve safe, clean and functional environment
- Served as point of contact for internal and external customers seeking support and information.
Administrative Executive
La-Gajjar Machineries Private Limited
Ahmedabad
12.2017 - 04.2019
- Plan budgets and arrange for purchase of stationery, grocery, Cleaning materials and etc
- Maintain scheduling and event calendars.
- Operate electronic mail systems and coordinate flow of information, internally or with other organizations
- Coordinate conferences, meetings, or special events, such as luncheons or graduation ceremonies.
- Conduct searches to find needed information, using such sources as Internet
- Prepare conference or event materials, such as flyers or invitations
- Assisted with event planning, including associated travel and logistical arrangements
- Negotiated pricing with vendors regarding wholesale billing and marketing procedures.
- Provided logistical support for programs, meetings, and events, including room reservations, room set-up, agenda preparation, materials printing and calendar maintenance
- Made travel arrangements for management and executive staff
- Aggregated and prepared documentation and reports for office meetings, distribution, and filing
- Improved timely paying of bills by developing flexible payment plans for patients
- Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation.
OPERATION EXECUTIVE
TRAVEL SHOP TURKEY
Ahmedabad
06.2016 - 12.2017
- Plan tour itineraries, applying knowledge of travel routes and destination sites.
- Resolve any problems with itineraries, service, or accommodations.
- Sell travel packages.
- Arrange for tour or expedition details such as accommodations, transportation, equipment, and availability of medical personnel.
- Evaluate services received on the tour, and report findings to tour organizers.
- Pay bills and record checks issued.
- Attend to special needs of tour participants.
- Give advice on sightseeing and shopping.
- Delivered customized and effective solutions to clients that met unique demands.
- Built and strengthened relationships across functional leadership areas to keep revenue development and operational plans interconnected and effective
Travel Coordinator
Kaivalya Education Foundation
Ahmedabad
06.2014 - 06.2016
- Make travel arrangements for executives.
- Prepare responses to correspondence containing routine inquiries.
- Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
- Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
- Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
- Conduct searches to find needed information, using such sources as Internet.
- Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
- Kept staff passports, visa information and other paperwork current and organized for easy access and use
Education
Bachelor Of Commerce - Commerece
Veer Kunwar Singh University
Ara, BR2013
Skills
- Budgeting
- Office administration
- Staff Management
- Administrative management
- Report development
- Works well under pressure
- Conference planning
- Event Planning
- Office Supply Ordering
- Utilities
- Janitorial
- Travel Arrangements
- Expense Reports
Timeline
Administrative Executive
Adani Enterprises
04.2022 - Current
Facilities Coordinator
CBRE South Asia Pvt. Ltd ( SITE - GE POWER SANAND)
04.2019 - 04.2022
Administrative Executive
La-Gajjar Machineries Private Limited
12.2017 - 04.2019
OPERATION EXECUTIVE
TRAVEL SHOP TURKEY
06.2016 - 12.2017
Travel Coordinator
Kaivalya Education Foundation
06.2014 - 06.2016
Bachelor Of Commerce - Commerece
Veer Kunwar Singh University
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