Summary
Overview
Work History
Education
Skills
Singing, Stock Market Analysis, Travelling
Timeline
Generic
Vishal Soni

Vishal Soni

Manager - HR & Administration
Faridabad

Summary

Results-driven and strategic business HR professional with 16 years of progressive experience in HR partnering, workforce planning, employee engagement, and statutory compliance in the manufacturing sector. Skilled in managing the entire employee lifecycle with a focus on recruitment, performance management, talent development, and HR digitization. Demonstrated success in optimizing HR processes using SAP SuccessFactors (RCM & PMS) and leading cross-functional initiatives to improve productivity, compliance, and organizational culture. Committed to fostering an engaged, high-performing, and compliant workplace in line with business goals.

Overview

18
18
years of professional experience
1
1
Language

Work History

Manager – Administration

Taazaa Tech. Pvt. Ltd
01.2022 - Current
  • Improved organizational support by overseeing daily administrative and IT operations, contributing to a 20%improvement in operational efficiency.
  • Coordinated 100+ domestic and international trips, managing end-to-end logistics, including visa processing, flight bookings, and accommodations, with zero travel-related escalations.
  • Oversaw operations across 5 locations, supervising infrastructure, inventory, and IT hardware, ensuring 100% business continuity.
  • Ensured 100% regulatory adherence to ISO standards, supporting successful internal and external audits.
  • Planned and executed 15+ organizational events annually, including conferences, team-building activities, and cultural functions, enhancing employee engagement by 25%.
  • Streamlined employee onboarding and exit processes, resulting in a 15% increase in HR operational efficiency and improved employee experience.
  • Executed 5 new cross-functional policies, enhancing compliance, communication flow, and administrative workflows.
  • Drafted and submitted official communications for 20+ government and legislative matters, ensuring timely and accurate documentation.
  • Validated and approved utility bills exceeding $500,000, maintaining 100% accuracy and timely payments across departments.
  • Oversaw facility maintenance across 3 major office locations, including HVAC, electrical, and plumbing systems, ensuring uninterrupted operations.
  • Prepared and analyzed annual budgets and financial forecasts totaling $50,000, providing key insights for senior management decisions.
  • Optimized procurement workflows by managing vendor onboarding and negotiation, achieving 20% cost savings on office and IT supplies.
  • Ensured 100% compliance with software licensing regulations by conducting audits and timely renewals across all systems.
  • Reconciled and oversaw petty cash operations totaling $10,000+ annually, maintaining full transparency and audit readiness.

Administration & Back Office

NovelVox Software Pvt. Ltd.
10.2014 - 12.2021
  • Administered key organizational portals (ZOHO CRM, Jira, HRMS, Gmail Admin, Facebook Workplace) for a user base of 250+ employees.
  • Led the HR function for a 200+ employee IT company, achieving 95% adherence to HR policies and timelines.
  • Designed and implemented a competency-based performance management and appraisal system, improving performance tracking accuracy by 40%.
  • Digitized the onboarding and induction process, reducing onboarding time by 30% and increasing new hire satisfaction by 25%.
  • Planned and coordinated 15+ team outings, annual parties, and celebrations annually.
  • Prepared and supervised the annual HR budget of ₹25 lakhs, ensuring cost optimization and efficient allocation.
  • Conducted biannual employee engagement surveys with a response rate of 90%+; actioned feedback to improve satisfaction scores by 15%.
  • Organized 20+ welfare and cultural events yearly, contributing to a 20% boost in employee engagement metrics.
  • Ensured a positive workplace environment, resulting in a 30% reduction in attrition rate.
  • Applied performance appraisal systems (OKRs, KPIs) with 100% coverage across departments.
  • Designed and delivered 25+ training programs annually, leading to a 20% increase in employee productivity.
  • Maintained 100% accuracy in employee records and HRIS updates for 200+ personnel.
  • Ensured 100% statutory compliance(PF, ESI, labor laws), with zero penalties or legal escalations.
  • Drafted and updated 15+ HR policies and SOPs, ensuring alignment with current labor laws.
  • Addressed employee grievances within 48 hours, achieving a 90% resolution satisfaction rate.
  • Ensured 100% adherence to company policies and code of conduct.
  • Managed incentives, bonuses, and appraisal cycles covering 200+ employees, improving retention by 15%.
  • Administered employee benefits, including insurance and wellness programs, with a participation rate of 80%+.
  • Structured roles and responsibilities for 30+ new and redefined roles, improving role clarity and performance.
  • Oversaw onboarding and exit formalities for 150+ employees annually, ensuring smooth transitions.
  • Supervised 25+ visa processes (B1 & Tourist), hotel accommodations, flight bookings, and logistics with zero travel disruptions.
  • Organized quarterly team parties, gifts, and engagement activities, enhancing team morale by 30% (as measured through feedback).
  • Handled petty cash with monthly disbursements of ₹50,000–₹1,00,000, maintaining 100% accountability.
  • Supervised the daily operations of the HR and admin team of 10+ staff, achieving seamless department coordination.
  • Oversaw office supplies, assets, and inventory valued at ₹20 lakhs, reducing procurement costs by 15%.
  • Created 200+ email accounts, configured laptops, and ensured 100% secure data backups during employee exits.
  • Verified and processed 100+ monthly utility bills, ensuring timely payments with zero service disruptions.
  • Oversaw maintenance activities, including AC servicing, electrical repairs, and routine checks, ensuring 100% uptime for office infrastructure.
  • Ensured optimal stock levels for office supplies and placed timely procurement orders, maintaining a 0% stockout rate and reducing emergency purchases by 25%.

HR & Admin Officer

Vishal Beverages
12.2010 - 09.2014
  • Actively sourced and screened resumes from job portals including Naukri, LinkedIn, and internal databases, resulting in a 25% faster candidate pipeline development.
  • Conducted preliminary candidate assessments via phone and email, shortlisting profiles aligned with job requirements.
  • Coordinated interview schedules between hiring managers and candidates, ensuring seamless communication and a 95% interview turnout rate.
  • Managed petty cash and oversaw daily office expenses, maintaining accurate records and reducing discrepancies by 15% through improved tracking systems.
  • Handled end-to-end travel arrangements for staff including booking flights, accommodations, and transport, optimizing costs by 10% through vendor negotiation.
  • Maintained office supplies and IT inventory (hardware & software), conducting quarterly audits to ensure up-to-date asset tracking and compliance.
  • Created, prepared, and delivered customized reports to various departments (HR, Finance, Admin) to support data-driven decision-making.
  • Ensured accurate and timely processing of invoices, vendor payments, and financial reports, contributing to a 20% reduction in processing delays.
  • Acted as the primary point of contact for vendor management, contract renewals, and service quality feedback.


Subject Matter Expert

Global Vantedge
01.2008 - 11.2010
  • Taking US Inbound Escalation calls of 1st Bucket and 7th Bucket.
  • Mentored junior team members, contributing to their professional growth and development.
  • Enhanced team performance by providing expert guidance on critical projects and strategic initiatives.

Education

L.L.B - LAW

Dr. Bhim Rao Ambedkar University
04.2001 -

PGDM - HR & IT

Institute of Management & Technology
Faridabad, India
04.2001 - 01.2018

Skills

Workplace Management

Singing, Stock Market Analysis, Travelling

Singing is one of my hobby. A part from my singing, i read about market statorgies, Analyze market ups & Downs and whenever there's a long weekend, i love to travel with my family

Timeline

Manager – Administration

Taazaa Tech. Pvt. Ltd
01.2022 - Current

Administration & Back Office

NovelVox Software Pvt. Ltd.
10.2014 - 12.2021

HR & Admin Officer

Vishal Beverages
12.2010 - 09.2014

Subject Matter Expert

Global Vantedge
01.2008 - 11.2010

L.L.B - LAW

Dr. Bhim Rao Ambedkar University
04.2001 -

PGDM - HR & IT

Institute of Management & Technology
04.2001 - 01.2018

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Vishal SoniManager - HR & Administration