Viswaraju Muthupaiyan
Administration Involves Managing And Coordinating Daily Office Operations To Ensure Smooth Communication, Documentation, Scheduling, And Overall Organizational Efficiency.
Salem
Summary
Dynamic Assistant Manager with over 13 years of experience in administration and facilities management, dedicated to optimizing operations and fostering a safe, efficient workplace. Expertise in managing properties, resources, and teams, consistently enhancing employee satisfaction and client experiences. Proficient in logistics and technology integration, driving operational excellence through innovative solutions and strategic planning. Committed to delivering results that align with organizational goals while promoting a culture of collaboration and continuous improvement.
Overview
11
11
years of professional experience
3
3
Languages
Work History
Asst.Manager - Administration
Ocean Lifespaces India Private Limited
01.2024 - Current
- Still working on
- Developed strong working relationships with staff, fostering a positive work environment.
- Promoted teamwork within the workplace by encouraging collaboration among staff members on various project tasks.
- Mentored junior staff members in their professional development by offering guidance/support in their assigned roles.
- Implemented staff training programs to elevate service standards and knowledge.
- Managed and motivated employees to be productive and engaged in work.
- Controlled costs to keep business operating within budget and increase profits.
- Maintained positive customer relations by addressing problems head-on and implementing successful corrective actions.
- Planned, created, tested and deployed system life cycle methodology to produce high quality systems to meet and exceed customer expectations.
Senior Executive
L&W Group
01.2023 - 01.2024
- Maintain records of vehicle maintenance, fuel consumption, and compliance with regulatory requirements coordinate with drivers to ensure timely pickup and drop-off of employees and goods.
- Oversee the company's transportation fleet, including vehicles used for employee commuting and logistics VIA-QR Code System Web,Bio Metric,...etc
- Responded quickly to customer inquiries about order status or changes in schedules. Event conducting & Organization
- Skilled at working independently and collaboratively in a team environment.
- Managed time efficiently in order to complete all tasks within deadlines.
- Organized and detail-oriented with a strong work ethic.
- Used strong analytical and problem-solving skills to develop effective solutions for challenging situations.
- Resolved problems, improved operations and provided exceptional service.
- Excellent communication skills, both verbal and written.
- Worked well in a team setting, providing support and guidance.
Executive-Transport
Renataus Projects Private Limited
01.2021 - 01.2023
- Managed driver and operator duty schedules, accommodation, and complaint resolution.
- Prepared internal and external hire billing and payment documents.
- Arranged vehicle placement, optimized timing, and reduced operational costs.
- Prepared and maintained monthly rental/hire agreements and records.
- Submitted monthly documentation to the Deputy General Manager.
- Prepared annual operational data and performance metrics.
- Handled daily cash reconciliation and ensured accurate financial reporting.
- Coordinated with vendors for timely inventory replenishment.
- Assisted in budget preparation and ensured alignment with financial targets.
Deputy Executive
JSW Limited
01.2012 - 01.2019
- Recruited, trained, and onboarded staff, enhancing team capabilities and performance.
- Supported appraisals, promotions, and performance-based actions.
- Improved customer satisfaction and streamlined internal communication.
- Optimized supply chain processes, reducing operational costs.
- Enhanced service quality through structured staff training programs.
- Identified employee concerns and aligned solutions with business strategies.
- Prepared annual performance reports and operational metrics.
- Developed innovative solutions to operational challenges.
Production Operations Training
Ashok Leyland Limited
01.2010 - 01.2011
- Planned and arranged logistics required shipments. Vehicle placed and planning
- Tracked orders from start to finish using enterprise resource planning system software. Coordinated the scheduling of deliveries based on customer needs while optimizing resources utilization.
Education
Diploma - Mechanical Engineering
Directorate of Technical Education
Chennai, Tamilnadu05-2009
Higher secondary - Commerce
Directorate of Government Examination
Chennai, Tamilnadu01.2005
Skills
Strategic administrative planning
Timeline
Asst.Manager - Administration
Ocean Lifespaces India Private Limited
01.2024 - Current
Senior Executive
L&W Group
01.2023 - 01.2024
Executive-Transport
Renataus Projects Private Limited
01.2021 - 01.2023
Deputy Executive
JSW Limited
01.2012 - 01.2019
Production Operations Training
Ashok Leyland Limited
01.2010 - 01.2011
Diploma - Mechanical Engineering
Directorate of Technical Education
Higher secondary - Commerce
Directorate of Government Examination
Language
Tamil
English , Kanadam ,Hindi
Tamil ,English R/W
Kanadam , Hindi Speak Only
Carrier Summary
Asst Manager– Administration
- Managed daily facility operations, maintenance, and workplace support services.
- Coordinated employee transport, food arrangements, attendance tracking, and ID management.
- Oversaw equipment monitoring, energy management, and emergency preparedness.
- Maintained vehicle records, fuel usage, GPS tracking, and statutory compliance.
- Handled event planning, cafeteria operations, stationery, and vendor coordination.
- Developed Microsoft & Google Forms, managed calendars, and uploaded master data using SAP and MS Office.
Declaration
I hereby declare that the above details furnished by me are true to the best of my knowledge and belief.
Professional Experience
Renataus Private Limited, Chennai, Tamil Nadu (2020–2023)
Executive – Transport & Logistics Administration
Key Responsibilities:
- Managed travel desk, transport operations, driver/operator schedules, accommodation, and complaint resolution.
- Handled vehicle placement, route optimization, timing, cost control, internal/external hire billing, and rental agreements.
- Ensured compliance with ISO standards, SOPs, and company policies; conducted weekly safety meetings for drivers and logistics teams.
- Managed MIS reporting, record maintenance, document verification, invoices, and master data using SAP, MS Office, E-way bill portal,
- Coordinated logistics, inventory management, procurement, and timely communication across departments.
- Created Microsoft Forms & Google Forms, prepared PowerPoint presentations, and supported event management.
- Recognized twice as Team Player for outstanding performance and dedication.
Technical Skills:
- MS Office (Excel, Word, PowerPoint), Advanced Excel
- SAP
- E-way Bill Portal
- Microsoft Forms & Google Forms
- Schedule & Master Data Management
- Record Maintenance & Documentation