Vivek Aitha

Reviewed existing systems and procedures regularly to identify opportunities for improvement or efficiency gains.
Analyzed and resolved systemic problems for better operational efficiency.

Strategic Sourcing and Procurement:

Effectively sourced and procured raw materials and packaging materials specific to agrochemical formulations.
Conducted market analysis to identify cost-saving opportunities and alternative suppliers, without compromising product quality or delivery timelines.
Developed procurement strategies based on production forecasts and material requirement planning (MRP) to ensure continuous supply chain operations.

Vendor Management and Development:

Identified, qualified, and onboarded new suppliers under the company's quality and regulatory standards.
Negotiated competitive pricing, credit terms, and delivery schedules, achieving significant cost reductions and improved service levels.
Conducted periodic supplier evaluations and audits to ensure performance, compliance, and risk mitigation in the vendor base.
Developed relationships with key suppliers to ensure competitive pricing, long-term agreements, and reliable delivery performance.

Inventory and Cost Control:

Managed the complete purchase order lifecycle, from requisition to order placement, receipt, and invoice reconciliation.
Maintained optimal inventory levels to prevent both stockouts and overstock situations, improving working capital utilization.
Implemented cost control measures by tracking purchase trends, optimizing order quantities, and reducing excess procurement.

Cross-functional coordination:

Coordinated with production, QA/QC, R&D, and regulatory departments to synchronize procurement timelines with operational plans and product launch schedules.
Provided timely updates on material availability, lead times, and potential supply disruptions, ensuring proactive decision-making.
Participated in technical discussions for new product development and alternate sourcing of key materials.

ERP and Data Management:

Proficient in using ERP systems (such as Focus and Tally ERP) for purchase order processing, inventory tracking, and supplier performance reporting.
Maintained accurate procurement records and generated MIS reports to support internal audits and management reviews.
Leveraged Excel (VLOOKUP, Pivot Tables, and data validation tools) for budgeting,cost analysis, and purchase trend forecasting.

Regulatory and Quality Compliance:

Ensured all sourced materials complied with regulatory norms, like FCO, CIBRC, and other agrochemical product guidelines.
Coordinated with QA and compliance teams for sample approvals and COAs, ensuring all inbound materials met quality standards.
Maintained procurement documentation in alignment with internal SOPs and external regulatory requirements for traceability.

Accounting and Finance Operations:

• Review daily activities related to accounts, including booking invoices, journal entries, payables, and receivables.
  
• Prepared financial statements, including the income statement, balance sheet, and other related documents, daily, weekly, and monthly, for management review.
  
• Monthly GST return filing and making payments.
  
• TDS working, deductions, and making payments.
  
• Investigated discrepancies between invoices, purchase orders, and contracts.
  
• Prepared journal entries related to accounts payable and receivable activities.
  
• Verified vendor invoices against purchase orders before processing payments.
  
• Processed vendor payments accurately and efficiently.
  
• Coordinated with external auditors to facilitate annual audits and improve financial processes.
  
• Preparing and updating financial reports frequently to present information to leadership teams.

• Company Overview: FMCG Organization
• Handled comprehensive financial management duties.
• Performed regular financial record-keeping.
• Maintained accurate records for debtor and creditor balances.
• Examined transaction records to ensure correct billing.
• Ensured accuracy between stock books and physical inventory items.
• GST Reconciliation and Return Filing.
• TDS deductions, workings, and make payments.
• Performed ledger reviews and executed adjustment entries efficiently.
• Monitored daily banking activities and prepared reconciliation reports.
• Conducted regular audits to verify accuracy of accounting information.
• Prepared balance sheets, income statements, trial balances.
• Developed internal control policies and procedures for accounting operations.
• Maintained filing system for all accounting documents such as invoices, receipts.
• Identified areas for improvement in existing processes and procedures pertaining to daily operations.
• Reconciled inter-company transactions on a monthly basis to maintain accurate books of record.
• Checked payroll, vendor payments and other accounting disbursements for accuracy and compliance.
• Managed relationships with tax authorities, bankers and auditors.
• Completed month-end and year-end closings, kept records audit-ready and monitored timely recording of accounting transactions.

• Company Overview: Construction Aggregates Trading and Manufacturers.
• Integrated new financial management platform.
• Migrated data from Excel to Tally.
• Verified and updated accounts receivable and payable records.
• Journal ledger posting and providing MIS reports to the management.
• GST input checking.
• Monitored credit limits for customers and maintained detailed records of payments received.
• Invoicing and filing, internal auditing on a regular basis.
• Vendor Credit Limit Management.
• Supporting in monthly, quarterly, and yearly closing.

• Company Overview: Constructions & Electrical Contractors
• In charge of all site costs, including: obtaining invoices, managing subcontractors, managing TDS deductions at the time of payments, managing assets, paying employees' DA, maintaining time sheets, handling cash, and interacting with the head office and banks
• Constructions & Electrical Contractors