Vivek Patil

• Payroll & Compensation Management:
  Ensure accurate and timely payroll input and salary disbursement for all employees.
  Design and regularly update compensation structures to align with evolving business needs.
  Update and implement minimum wages as per statutory revisions.
• Statutory Compliance:
  Verify legal compliance with new provisions under ESI, PF, LWF, and other applicable regulations.
  Timely remittance and filing of statutory payments (PF, PT, ESIC, MLWF).
  Filing: Monthly PF & ESIC challans and returns.
  Quarterly Employment Exchange returns.
  Annual returns under Maternity Benefit (Amendment) Act, Payment of Bonus Act, Minimum Wages Act, Payment of Wages Act, and CLRA Act.
• Register Maintenance & Audits:
  Maintain all required registers including:
  Adult Worker Register, Accident Register, Muster Roll, Wage Registers, Inspection Books.
  Registers under Payment of Wages (Fines, Deductions, Advances).
  ESIC Contributions, Contract Labour in Form XIII, PF/ESIC Inspection Books.
  Conduct regular contractor audits to ensure insurance coverage and eliminate non-compliance.
• Client Establishment Compliance:
  Manage compliance for multiple client establishments, including Shop Act and CLRA license amendments and renewals.
  Handle labor inspections and ensure closure with complete documentation.
  Regular visits to Labor, PF, ESIC, and Employment Exchange offices for compliance follow-ups and grievance redressal.
  Liaise with relevant government officers to ensure smooth processing and updates.

This role involves consistent monitoring, documentation, and coordination to uphold statutory obligations and support both internal and external compliance frameworks.

• Company Overview: This was startup Company of manufacturing the parts of automobile.
• Handling All types of General Administration work.
• Arrangement of Vehicles of Foreign guest, Booking hotels & arrange vehicle for traveling.
• Handling Office clining, maintaining the hygiene, Arrangement of office stationery, courier service, food for employee.
• Once in week visted to factory for checked all admin related work.
• Regular visit to Govt Factory office to submit the factory plans.
• This was startup Company of manufacturing the parts of automobile.

• Adept at Managing administrative activities involving purchase of equipments, maintenance of procurement, Housekeeping, safety, security etc.
• Planning and preparing reports pertaining to finance required for maintaining office infrastructure and facilities.
• Budgeting and cost control measures.
• Cost control and ensuring timely implementation of the project/task.
• Managing repair, maintenance replacement of office equipment, appliances, furniture, furnishings, vehicles, etc.
• Purchasing, Implementation and operations of Security and Surveillance.
• Vendor Management - Oversee acquisition, installation and commissioning of equipment that are required for the facility IT Systems, air conditioning etc.
• Process, Documentation, etc.
• Monitor all Statutory Compliance areas.
• Asset management of multiple locations/ branch Offices.
• Coordinating with various departments within the corporate office and all branch offices.
• Upkeep of office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees.
• Acting as info-hub for providing administration related information and supervising administrative activities like general admin, verification of stationery stock, petty cash, courier, florist, pest control, Housekeeping, etc.

• Handling Admin & Statutory compliance.
• Maintaining Daily Attendance, on duty, leave, c-off records.
• Handling payroll, Time office activities.
• Salary & wages administration.
• Handling joining & reliving formalities.
• Issuing offer, appointment letter to new joiners.
• Maintaining & updating record of Promotion, increment, transfer.
• Statuary activities.
• Travel, hotel booking for employees as well as guest.
• General Administration of the Facility and Record Maintenance.
• Coordination with the authority for office maintains.
• Arrangements & coordination for Birthday parties & other function.
• Procurement of various bills like Telephone, Electricity, Water, Mobil.
• Maintaining files for applications received from various candidates on basis of post applied.
• Renewal of Insurance Policies like Key men insurance, Car insurance, Cash in transit, insurance of working sites, Fire insurance, Office insurance days well in advance.
• Calculation of provident fund, ESI, Professional tax and Making payment there of maintaining record of the same.
• Purchase of Stationery & issue of stationary.
• Maintaining detailed record of issue of Stationary on department wise basis.
• Daily checkup toilet cleaning, office cleaning work.
• Maintaining record of the same.
• Assist to senior authority in every respect on occasion of companies annual Party or any function.

• I Was worked in Morarjee Brambana Textile Mills as Timekeeping & Administration as contract basis.
• Maintaining Daily Attendance, on duty, leave, c-off records.
• Taking care of house keeping.
• Looking canteen.
• Vehicle administration.
• Maintaining of personal files.
• Looking Security facility.
• Hospital facility to Employees.
• Rail & Air Ticket booking.
• Planning & organizing indoor & outdoor training for employees.
• Travel, hotel booking for employees as well as guest.
• Monthly Wage, Salary & Statutory compliance (PF, ESI, Professional Tax, Labor Welfare Fund, Payment of Bonus Act.)