Summary
Overview
Work History
Education
Skills
Tools
Personal Information
Timeline
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Vivek Sharma

Vivek Sharma

Bangalore

Summary

Over 10 years of experience in project management, specializing in stakeholder management and financial control at AVAYA India Pvt Ltd and HP Enterprises/DXC Technology. Demonstrated expertise in resource management and cost variance analysis, driving project success through strategic planning and effective governance. Proven ability to ensure timely delivery and budget compliance while maintaining strong client relationships.

Overview

10
10
years of professional experience

Work History

Project Management Specialist

AVAYA India Pvt Ltd
Bangalore
04.2020 - 09.2025
  • Conducted comprehensive monthly project reviews with project managers to obtain in-depth updates on project status.
  • Championed project planning and governance for multiple high-value initiatives, ensuring timely completion within budgetary constraints.
  • Engaged proactively with clients to elicit requirements, provide project updates, and guarantee satisfaction.
  • Optimized resource management, enhancing utilization rates, and minimizing bench time effectively.
  • Monitored project expenses rigorously, ensuring adherence to the budget, while identifying variances and implementing corrective measures.
  • Created and managed project budgets, accurately forecasting costs, and tracking expenditures.
  • Recorded detailed minutes during meetings, and followed up with project managers regarding outstanding action items.
  • Handled resource and demand forecasting, alongside financial planning and analysis.
  • Reviewed monthly forecasts against actual budgets, providing insightful analyses.
  • Collaborated closely with the Technical, Finance, Staffing, Contracts, and Vendor teams.
  • Monitored both full-time and contingent resources, ensuring the master sheet reflected the latest changes accurately.
  • Facilitated onboarding processes and the allocation of resources efficiently.
  • Oversaw and reported on resource utilization, distinguishing between billable and non-billable hours.
  • Managed bench resources and tracked bench aging, efficiently allocating resources to projects, as necessary.
  • Coordinated with the staffing team to obtain essential HR-related reports.
  • Worked in tandem with the finance team to extract monthly actuals accurately.
  • Tracked timesheets for full-time employees, ensuring compliance, and accuracy.
  • Monitored timesheets for contingent employees, addressing any discrepancies.
  • Managed the workflow for contractors' work order extensions and releases effectively.
  • Timely updated the contractors' billing rates in the master tracker.
  • Analyzed timesheet data diligently, instructing resources to amend discrepancies.
  • Collaborated with the Contract Management team for billing estimations.
  • Consolidated forecasts based on spend categories are comprehensive.
  • Tracked monthly, year-to-date, and remaining-year budgets meticulously.
  • Identified and communicated cost variances, updating management on overspend or underspend.
  • Submitted invoices after verifying the latest pricing from the contract management team, ensuring compliance.
  • Managed project documentation securely in SharePoint.
  • Assisted the auditing team by providing requisite documents promptly.
  • Updated process documentation in response to changes in procedures.
  • Tracked risks and issues, alongside mitigation plans.
  • Ensured accurate logging of project allocations by all employees.
  • Monitored the utilization and reclassification of WBS elements comprehensively.
  • Handled payments to vendors, ensuring timely transactions as per agreements.
  • Oversaw deliverable management, ensuring accuracy and contractual compliance in billing and invoicing.
  • Identified and mitigated risks and issues proactively, maintaining project stability and continuity.
  • Documented project processes and outcomes effectively, providing valuable resources for future initiatives.
  • Maintained project-related documents systematically in SharePoint.
  • Consolidated information from all delivery teams to publish comprehensive monthly scorecards.
  • Compiled weekly, monthly, and ad-hoc reports as needed.

Project Management Specialist

HP Enterprises / DXC Technology
Bangalore
03.2016 - 03.2020
  • Collaborated with stakeholders to keep them informed of project progress and any arising issues.
  • Worked closely with senior stakeholders to align project objectives and strategies.
  • Conducted monthly analyses comparing forecasted budgets against actuals, ensuring financial accountability.
  • Partnered with project managers to comprehensively understand and analyze cost variances effectively.
  • Executed effective monitoring of cost variances, liaising with project managers for in-depth insights.
  • Analyses expenditures across various spend categories, providing critical financial insights.
  • Tracked and analyses monthly budget forecasts against actuals, facilitating informed decision-making.
  • Monitored the utilization and reclassification of WBS elements meticulously.
  • Maintained project documentation systematically in SharePoint, ensuring easy access and retrieval.
  • Consolidated data from all delivery teams to compile and publish monthly scorecards efficiently.
  • Prepared weekly, monthly, and ad-hoc reports to support project oversight and strategic planning.
  • Managed resource deployment, effectively overseeing demand and capacity planning alongside time and utilization management.
  • Facilitated the entire recruitment life cycle for internal and external staffing, ensuring alignment with project needs.
  • Tracked both full-time and contingent resources, maintaining an up-to-date master sheet reflecting the latest changes.
  • Supported the onboarding and offboarding processes for resources, ensuring seamless transitions.
  • Enabled efficient project allocation and deallocation, aligning staff with project demands.
  • Monitored and reported on resource utilization diligently, ensuring project efficiency.
  • Conducted bench management and tracked bench aging, allocating bench resources to projects as required.
  • Tracked timesheets for contingent employees through Fieldglass, ensuring accuracy and compliance.
  • Timely updated contractors' billing rates within the master tracker to reflect the latest agreements.
  • Analyses timesheet submissions, ensuring resources promptly corrected any discrepancies.
  • Collaborated closely with vendor managers to streamline project workflows.
  • Managed project documentation efficiently in SharePoint, ensuring accessibility for all stakeholders.
  • Assisted the Auditing team with necessary documentation, facilitating compliance.
  • Updated process documentation as modifications occurred, maintaining accurate records.
  • Tracked risks and issues along with implementing necessary mitigation plans effectively.
  • Monitored time and expense details meticulously for each associate, ensuring financial transparency.
  • Ensured all employees logged their efforts accurately against relevant projects.

Education

B.Tech. - Electronics & Communication Engineering

UP Technical University
Lucknow

Skills

  • Stakeholder Management
  • Project Governance
  • Demand Planning
  • Resource Management
  • Forecasting & Budgeting
  • Financial Controlling
  • Cost Variance Analysis
  • Reporting and Documentation
  • Risk and issue management

Tools

  • JIRA
  • Service Now
  • Clarity
  • Workday

Personal Information

  • Permanent Address: C-82, Sector-E, Aliganj, Lucknow UP 226024
  • Marital Status: Married
  • Location Preference: Anywhere in India
  • Passport No: N5685058

Timeline

Project Management Specialist

AVAYA India Pvt Ltd
04.2020 - 09.2025

Project Management Specialist

HP Enterprises / DXC Technology
03.2016 - 03.2020

B.Tech. - Electronics & Communication Engineering

UP Technical University

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