Open To Work
Vrushali S. Pasalkar
Pune,Maharashtra
Work Preference
Summary
Dedicated Executive Assistant with over 22 years of experience in coordinating and supporting operational and administrative functions across Hotels & Hospitality, IT, and Real Estate sectors. Established strong interpersonal skills and demonstrated a proactive approach to enhancing team efficiency and collaboration.
Overview
22
22
years of professional experience
Work History
Joint Assistant to CMD & Directors Office
Pristine Properties
03.2026 - 06.2026
- Managed scheduling and Business calendar for the Managing Director.
- Coordinated Directors and executive trips including booking of Hotels, Ticketing (Domestic & International) and other logistics.
- Prepared meeting agendas and compiled relevant documents for discussions.
- Facilitated communication between departments to streamline operations.
- Organized and maintained files, ensuring easy access to important information.
- Developed and implemented office procedures to enhance workflow efficiency.
- Supported onboarding processes for new team members and interns.
AGM Administration & EA to Joint Directors
Jhamtani Builders
11.2025 - 01.2026
- Managed budgets and resources to align with project timelines and goals.
- Facilitated communication between stakeholders to resolve project-related issues.
- Presented briefings outlining organizational goals, objectives, and accomplishments at staff meetings.
- Facilitated cross-departmental communication within the organization as well as between external partners.
- Monitored progress against established goals, taking corrective action when necessary.
- Conducted reviews of existing policies and procedures to identify areas of improvement.
- Reviewed performance reports submitted by subordinate units regarding their participation in joint operations activities.
- Prepared staff work schedules and assigned team members to specific duties.
Executive Assistant to Director & promoted as EA to CMD
Capricorn Group
08.2019 - 11.2025
- Manage emails, information, and other communications; answer where possible – highlight and prioritize those that need MD attention.
- Plan and maintain MD's calendar and recurring tasks, arrange appointments, organize and set agendas and action points for all his meetings.
- Act as 'follow-up Manager' across the Board and Senior Leadership Team to ensure that a wide range of agreed actions are being executed.
- Maintained filing systems and ensured documentation compliance with company policies.
- Supported budgeting processes by tracking expenses and managing office supplies inventory.
- Assisted in the preparation of reports and presentations for board meetings.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Performed data entry tasks into various software programs including MS Excel spreadsheets.
- Conducted research on various topics as requested by executives or senior management personnel.
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Facilitated board meeting agendas and distributed support materials in advance for successful sessions.
- Data Processing & ERP Approvals.
Executive Assistant to Director
Rachana Lifestyle
12.2014 - 07.2019
- Responsible for the entire functioning of the Director Office.
- Facilitated communication between departments to streamline project workflows.
- Organized company events and meetings, ensuring all logistics were handled.
- Prepared and edited correspondence, reports, and presentations for executives.
- Managed travel arrangements, including itineraries and accommodations for executives.
- Assisted in budget tracking and expense reporting for departmental projects.
- Supported onboarding processes for new hires through administrative tasks and training materials.
- Maintained confidential records and files related to executive operations.
- Monitored incoming emails and responded accordingly in a timely manner.
- Participated in meetings representing the Director.
- Follow-up and closure of all Leadership team actions.
- Residential & Commercial Site Visits & client meetings.
Executive Assistant to VP Hospitality & Deputy Manager Hospitality
Panchshil Realty: (A2 Z Online Services Pvt Ltd)
06.2008 - 12.2014
- Handling daily Correspondence (E-Mails /Calls/Office Records).
- Assisting in Asset Management, Strategic Planning, Hotel Fit outs.
- Keeping Track of Follow Ups.
- Drafting of Letters & Preparing Presentations.
- Various Meetings & preparing MOM.
- Calendar Management.
- Coordination with the Travel Desk for Travel Arrangements.
- Analysis of BOQ & Provide back-up data as needed.
- Hotel Visits & checking on day to day operations.
- Coordinated with external agencies for Issuance of Hotel Drawings required for site execution & further coordination with execution team.
- Maintain a flow of information to co-workers via email.
Assistant Executive to Directors
Paranjape Schemes Properties Services Pvt Ltd
12.2007 - 05.2008
- Reporting to the Directors & managing their daily schedule.
- Drafting letters & making presentations.
- Arrangement of Hotel Booking / Events / Office Administration.
- Visiting Sites for the H/K Audit (Monthly Basis).
- Preparing & keeping record of MOM.
- Meeting new vendors for competitive rates.
- Updating the manager calendar & sending them the meeting request and meeting minutes.
- Vendor Management (Housekeeping & Pantry).
- Preparation – Internal Audit.
Admin Executive
WIPRO Ltd
09.2006 - 12.2007
- Generating Daily Housekeeping & Pantry Reports & tracking of Team.
- Arranging requirements of events held in the company.
- Coordinating with the various vendors.
- Attending and resolving employee-related Issues.
- Generating Asset Report.
- Taking care of Guest House.
- Implementation of various reports to organize work.
- Coordinating the candidate interview through e-mail.
- Updating the manager calendar & sending them the meeting request and MOM.
- Handling outsourced vendor (Housekeeping & Pantry).
- Preparation of internal Audits.
- Taking H/K inspection rounds & instruct to work on improvements.
- Preparing Monthly /Weekly H/K cleaning schedule for the PH-I & PH-II.
Guest Relation Officer cum Administration
Suzlon Energy Limited
05.2006 - 09.2006
- Taking care of Reception.
- Complete responsibilities of facility section included corporate Events.
- Checking of vendor bills as per work order issued to them & to process further.
- Housekeeping & Hospitality Management.
- Administration of Cafeteria.
- Updating & sharing internal Circulars.
- Handling the Admin Desk.
- Arrangement of Transport & Hotel Booking for the Guest.
Airport Representative / Front office Executive / Reservations
Best Western “The Pride Hotel”
04.2004 - 05.2006
- Greeted and assisted guests arriving at the hotel from the airport.
- Provided information about hotel amenities and local attractions to visitors.
- Managed guest inquiries and resolved issues promptly and effectively.
- Trained new representatives on customer service protocols and hotel policies.
- Assisted customers via phone by providing confirmations, answering questions, and offering general information.
- Worked as a front office executive including c/in & c/out procedure, foreign exchange, and summary of the guest.
- Cash handling & clearing the vouchers.
- Worked as a sales & marketing executive including booking of rooms, field marketing & coordinating new events & festivals for guests.
- Coordination with the directors regarding rate structure, marketing & Sales strategy.
- Attending meetings with the Directors & corporate clients.
- Tried to solve the complaints related to the rooms & room service.
- Worked as H/K Executive in terms of taking rounds with Team /implementation of new systems /Suggestions.
- Detailed check of H/K Staff including the personal grooming / presentations /training part /meeting new vendors.
Education
Import Export Federation - Import Export EXIM
01.2026
Basic Course - Artificial Intelligence Tools
01.2026
B.COM -
Pune University
01.2005
Diploma in Aviation & Hospitality - Aviation & Hospitality Management
Air Hostess Academy
01.2003
Skills
- AI & Productivity Tools
- Chat GPT
- Advanced Data Analysis
- Claude
- Julius AI
- Microsoft Copilot
- ERP Info velocity
- Communication
- Accountability
- Leadership
- Time Management
- Public Speaking
- Time & Task Management
- General Administration
- Travel Logistics
- Planning & Execution of Events
- Scheduling of Meetings
- Document Preparation
- Correspondence Management
- Report Preparation
- Data Analysis
- Operational Administration
- Preventive Maintenance
- Troubleshooting
- Managerial Duties
- Team Collaboration
Languages
- English
- Hindi
- Marathi
Personal Information
Date of Birth: 09/01/84
Timeline
Joint Assistant to CMD & Directors Office
Pristine Properties
03.2026 - 06.2026
AGM Administration & EA to Joint Directors
Jhamtani Builders
11.2025 - 01.2026
Executive Assistant to Director & promoted as EA to CMD
Capricorn Group
08.2019 - 11.2025
Executive Assistant to Director
Rachana Lifestyle
12.2014 - 07.2019
Executive Assistant to VP Hospitality & Deputy Manager Hospitality
Panchshil Realty: (A2 Z Online Services Pvt Ltd)
06.2008 - 12.2014
Assistant Executive to Directors
Paranjape Schemes Properties Services Pvt Ltd
12.2007 - 05.2008
Admin Executive
WIPRO Ltd
09.2006 - 12.2007
Guest Relation Officer cum Administration
Suzlon Energy Limited
05.2006 - 09.2006
Airport Representative / Front office Executive / Reservations
Best Western “The Pride Hotel”
04.2004 - 05.2006
Diploma in Aviation & Hospitality - Aviation & Hospitality Management
Air Hostess Academy
B.COM -
Pune University