Yahya T. A.

Directed day-to-day office administration and facilitated efficient office operations.

Processed incoming calls, emails, and official correspondence

Managed employee records, attendance data, and leave documentation

Composed letters, reports, invoices, and internal documents.

Facilitated meetings, coordinated schedules, and arranged travel plans.

Managed filing systems (physical & digital) ensuring efficient record retrieval

Directed inventory control, office supply management, and vendor relations.

Supported HR and Accounts teams in managing documentation and executing data entry

Maintained compliance with organizational policies and confidentiality protocols

Assisted management in administrative duties and reporting

• Managed office inventory levels, ensuring adequate supplies were available while minimizing waste and unnecessary spending.
• Implemented customer feedback system, leading to improved service delivery and customer satisfaction.

• Company Overview: Website: www.capgemini.com, Software: SAP
• Entering the Incoming invoice details to SAP Software.
• Match the invoice quantity, received quantity check with purchase order.
• Verify the vendor duplication before make the payments.
• PO quantity is if fully utilized write the email to PO Creator whether increase the PO quantity or reject the invoice.
• Before make entry verify the invoice whether all details available and also check in issue records.
• Make the payments block and invoice entry block as per the client instruction.
• Create the purchase order as per the client instruction.
• Make GRN (Goods Received Note) as per client confirmation.
• Make Delivery challan as per store department request.
• Monitor the Payment run going correct and accurate.
• Create the new vendor and customer. Verify the all necessary document if found the any mis information contact client company explain the mis information.
• Make goods delivery note as per client instruction.
• Attend the client calls response according to the SOP (Service Operating Procedure).
• Write the enquiry email if have any issue in process.
• Prepare the Daily completed invoice report and submit to manager.
• Prepare Monthly Payment report and submit to client.
• Make the block vendor and customer report and submit to client.
• Working for: Process Associate
• Company: Capgemini Business Service Limited
• Period: Mar-2013 to Apr-2016
• Website: www.capgemini.com
• Software: SAP