YAMINI BABBAR
Gurgaon
Summary
7 years + of experience and to build a long-term career and experience in the best possible way in a stable workplace. Highly organized & dedicated with a positive attitude. Self-motivated; able to set effective priorities and handle multiple assignments under high pressure within tight deadlines; adapt easily to new concepts and responsibilities. Consistently exceed assigned goals.
Overview
8
8
years of professional experience
Work History
Executive Assistant
Cushman & Wakefield Property Management Services India Pvt Ltd
10.2022 - Current
- Act as the primary point of contact for internal and external communications on behalf of the executive(s) you support
- Manage executive calendars, schedule appointments, and coordinate meetings, ensuring optimal time management and efficiency
- Arrange domestic and international travel, including flights, accommodation, and transportation, and prepare detailed itineraries
- Prepare and organize meetings, including agenda creation, documentation distribution, and minutes taking
- Conduct research, compile data, and prepare reports or presentations as requested by the executive(s)
- Handle confidential and sensitive information with the utmost discretion and maintain strict confidentiality
- Anticipate the needs of the executive(s) and proactively provide support and assistance to enhance productivity
- Assist in preparing and reviewing documents, correspondence, and presentations
- Coordinate and oversee special projects or events as assigned
- Collaborate with other administrative personnel to ensure smooth office operations
- Act as a liaison between the executive(s) and internal/external stakeholders, including clients, partners, and employees
- Prioritize and manage multiple tasks simultaneously, ensuring all deadlines are met
- Monitor and respond to emails and other communications in a timely and professional manner
Administration Executive
Cushman & Wakefield Property Management Services India Pvt Ltd
06.2018 - 09.2022
- Prepare weekly rosters for Helpdesk, Front Office, and Mail Room and communicate in advance to the team
- Working on all the necessary items which are highlighted my Organization
- To initiate meetings with clients related to their Renewals, Lease agreement change, Bills
- Maintaining the Weekly, Monthly and Annual reports on revenue and cost to project the clear picture of the organization health in front of Management
- Maintaining Cash reports, Sales report, Purchase report and Client record updation on daily basis
- Prepare weekly rosters for Helpdesk, Front Office, and Mail Room and communicate in advance to the team
- HANDLING OF PETTY CASH & MAINITAINING WEEKLY REPORT
- CREATING PPT REPORTS MONTHLY FOR MONTHLY EXPENSES & PRESENTING TO THE MANAGER HANDLING OF TRAVEL & UPLAODING ALL THE RELATED INVOICES
- UPLAODING DAY TO DAY INVOICES & MAINTAINING OF DAILY TRACKER ASSISTING MANAGING DIRECTOR IN THE ABSENCE OF THE EXECUTIVE ASSISTANT MAINTAING THE REPORTS OF HOUSEKEEPING, PANTRY & SECURITY REPORTS
- To ensure a facility walk through to check on all rest rooms, common areas, development areas for the quality of the housekeeping services WORKING CLOSING WITH HUMAN RESOURCES FOR EVENTS PLANNING & MONITORING IT CLOSING
Guest Service Executive
Vatika Group - Vatika Business Centre
04.2017 - 05.2018
- To serve as a point of contact for all the Clients for matters related to Agreements and Billings
- Working on all the necessary items which are highlighted by the Clients as well as my Organization
- To initiate meetings with clients related to their Renewals, Lease agreement change, Bills
- To verify the Due Diligence documents of the clients and then working with the Legal team to ensure zero error in Due Diligence
- Coordination with Accounts team in order to maintain the accuracy of all the invoices sent to the client
- Working Closely with Deputy Services Manager on the projects related to the Cost management and Revenue generation
- Maintaining the Weekly, Monthly and Annual reports on revenue and cost to project the clear picture of the organization health in front of Management
- Assessing the various methods in which the Productivity of operations can be increased
- Identifying the Cost reduction methods and then escalating it to the Headquarters
- Maintaining Cash reports, Sales report, Purchase report and Client record updation on daily basis
- Keeping all the ISO (International Organization for Standardization) files and standards up to date in order to meet the guidelines of ISO Audits
- Working out on the rack rates with Clients to provide them best possible deal and with all satisfaction
- Enhancing the Standards of Client management and Client Satisfaction
- Working with marketing team in order to create more brand awareness on Social media and print media.
Front Office Cum Administration
AMB Group
01.2016 - 03.2017
- Welcome customers and guests
- To co-ordinate between office visitors and Hrs
- To attend the calls and arrange meeting of clients with the M.D
- Arranging maintenance visits and logging the duration thereof
- To receive, direct and relay telephone messages
- To record and handle all incoming and outgoing calls
- To assist in the planning and preparation of meetings, conferences
- Responsible for daily cleaning and general maintenance of the office
- To maintain the files of all departments like sales, MARKETING, PROJECTS
- Performing other administrative work like supervision on Housekeeping and other administration purchases viz
- Office stationery items, eatables, flowers or bouquets etc.
Skills
- Office Administration
- Calendar Management
- Executive Support
- Document Preparation
Academic Qualification
- Passed 12th from CBSE Board.
- Passed 10th from CBSE Board.
- BACHELOR OF ARTS, SWAMI VIVEKANAND SUBHARTI UNIVERSITY
Personal Information
- Date of Birth: 09/25/94
Timeline
Executive Assistant
Cushman & Wakefield Property Management Services India Pvt Ltd
10.2022 - Current
Administration Executive
Cushman & Wakefield Property Management Services India Pvt Ltd
06.2018 - 09.2022
Guest Service Executive
Vatika Group - Vatika Business Centre
04.2017 - 05.2018
Front Office Cum Administration
AMB Group
01.2016 - 03.2017
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