Agresso, Concur, Quest 2 travel
Yashada Pimpalkhare
Thane
Summary
Yashada is an Executive Assistant with over 7 years of experience, primarily working with multinational companies. She specializes in secretarial activities, travel arrangements, vendor management, calendar management, administrative tasks, MIS generation, corporate relations, and back-office operations. Yashada has a proven track record of implementing practices that adhere to global standards.
Overview
9
9
years of professional experience
2019
2019
years of post-secondary education
3
3
Languages
Work History
Executive Assistant
Alvarez & Marsal
10.2024 - Current
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Facilitated onboarding of new employees, ensuring smooth transition into company culture and workflow.
- Managed complex calendars for senior executives to facilitate efficient scheduling and meeting planning.
- Manage International Travels, Visas, Forex.
SENIOR MANAGER -EA TO MD
Marsh McLennan
07.2024 - 08.2024
- Providing administrative support to Executives and Senior management, including Scheduling Appointments, Managing Calendars, and Arranging Meetings
- Coordinate and manage International and Domestic Travel Arrangements, including Visa Arrangements, Airline Ticketing, Travel Insurance, Forex, Hotel Accommodation and Car Travel logistics
- Responsible for the correspondence, both incoming and outgoing, and ensuring timely responses
- Responsible for maintaining confidential and sensitive information with utmost discretion
- Manage and organize files, records, and documents, both in physical and digital formats
- Prepare reports, presentations, and other documents as required
- Assisting in the preparation and coordination of meetings, conferences, and events
- Conduct research, gather information, and prepare reports as assigned
- Manage general administrative tasks such as photocopying, scanning, printing, and filing
DEPUTY MANAGER SECRETARY TO CMO &CDO
Aditya Birla Health Insurance
12.2023 - 07.2024
- Responsible for Travel Booking and Hotel Arrangements for Team Members, Vice Chairman and Board members
- Appointments scheduling with clients, setting agenda of minutes
- Responsible for giving Vice Chairman the reports of the Directors / Stakeholders
- Managing all Secretarial Work, Vendor Invoices with approvals signed and sending to their respective accounts
- Preparing PPT and displaying it all team members at the board room
- Preparing Minutes of the meetings
- Handling incoming emails and screening calls of client / directors helping them resolving queries and reporting the same to the Vice Chairman
- Organize meetings and take minutes of the meeting and also responsible for sending out meeting agendas and following up on requests for additional data and information for the meetings, if required
- Ensure / Follow up that the office is stocked with stationery, equipment, and other required materials
- Responsible to assist in running errands such as delivering notes, gathering office material(paper/diary/notes), and setting up the office to facilitate smooth functioning of day-to-day work
- Filling of important documents and maintain MIS and prepare TO - DO- LIST Daily
- Handling administration part, ordering stationery and seeing maintenance as well
BAND 8B
Standard Chartered Bank
01.2023 - 12.2023
- Managing and Scheduling Appointments, Managing Calendars, and Arranging Meetings for both the MD's
- Responsible for Domestic and International travel arrangements, including Visa Arrangements, Airline Ticketing, Travel Insurance, Forex, Hotel Accommodation and Car Travel logistics, Via Processing and Passport renewal
- Responsible for maintaining confidential and sensitive information with the utmost discretion of the Domestic and International stakeholders
- Manage and organize files, records, and documents, both in physical and digital formats as per the requirements
- Assisting in the preparation and coordination of meetings, conferences, and events
- Conduct research, gather information, and prepare reports as assigned
- Accountable for Creating the itinerary for the quarterly town hall meeting
- Regularly follow up with stakeholders on behalf of the MD's
- Hand's on Experience of using vendor management - BAZ system by Travel-Quest2travel
- Accountable for arranging Events, Birthday celebration, Annual functions, Celebration at branches, Lunch and RNR activities
- Responsible for sending Birthday Wishes via mails
EA TO THE VICE CHAIRMAN
Thane District Central Cooperative Bank
04.2018 - 12.2022
- Hands on experience with Oracle on overseeing, managing, and processing travel expense claims made by HDFC Bank employees while on the job as well as Petty cash and vendor claims were also addressed
- Responsible to check the work quality and made sure all required documents and data were filed properly finished within the allotted time
ASSISTANT MANAGER
HDFC Bank
05.2017 - 03.2018
- Handled Bank Guarantee, Guarantee Cancellation, Letters of Credit, Inward Remittance, and Outward Remittance while employed in the bank's Trade Finance division
- Informed the customers about any modifications to internal and external processes
- During a transaction, all customer-centric process steps were carried out as effectively as possible
- Ensured that Guarantee Commission, Service Tax, and Margin were collected on time in accordance with Disbursement Notes
- Knowledgeable about import, shipping bills, bill discounting, export bills, and buyer's credit
OFFICER
Yes Bank
07.2016 - 01.2017
Education
PGDM - Financial Services
MIT
Professional Banking Executive Program - undefined
BankEdge Institute
Diploma in Taxation - undefined
Welingkar Institute
B.Com - undefined
Skills
Calendar & Time Management
General Administration
Leadership & Management
Travel Management
Work Under Pressure
Assertive & Adaptability
Negotiation
Effective Communication
Decision Maker
Office management
Administrative support
Personal Information
Date of Birth: 04/12/93
Software
Timeline
Executive Assistant
Alvarez & Marsal
10.2024 - Current
SENIOR MANAGER -EA TO MD
Marsh McLennan
07.2024 - 08.2024
DEPUTY MANAGER SECRETARY TO CMO &CDO
Aditya Birla Health Insurance
12.2023 - 07.2024
BAND 8B
Standard Chartered Bank
01.2023 - 12.2023
EA TO THE VICE CHAIRMAN
Thane District Central Cooperative Bank
04.2018 - 12.2022
ASSISTANT MANAGER
HDFC Bank
05.2017 - 03.2018
OFFICER
Yes Bank
07.2016 - 01.2017
Professional Banking Executive Program - undefined
BankEdge Institute
Diploma in Taxation - undefined
Welingkar Institute
B.Com - undefined
PGDM - Financial Services
MIT