Yashmi Parmar
Executive Assistant to the Chairman
Mumbai
Summary
Employment History Driven, professional and resourceful Executive Assistant to the C suites officers with 8 years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
7
7
years of professional experience
4
4
Languages
Work History
Senior Executive Assistant to the Chairman
Pittie Group
Mumbai, Maharashtra
03.2024 - Current
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Supported Chairman''s professional development goals through proactive calendar management, event coordination, registration assistance.
- Organized and coordinated conferences and monthly meetings.
- Leveraged advanced technical skills in drafting memos, letters, emails tailored to various recipients'' preferences or requirements.
- Wrote reports, executive summaries and newsletters.
- Took notes and dictation at meetings.
- Filed paperwork and organized computer-based information.
- Answered high volume of phone calls and email inquiries.
- Led staff and vendors in providing high level of service for owner and guests.
- Enhanced Chairman''s productivity by managing schedules, appointments, and travel arrangements.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Self-motivated, with a strong sense of personal responsibility.
- Excellent communication skills, both verbal and written.
- Skilled at working independently and collaboratively in a team environment.
Senior Executive Assistant to the Chairman
Foxtale Consumer PVT LTD
Mumbai, Maharashtra
12.2023 - 01.2024
- Worked as a Senior Executive Assistant at Foxtale , where I provide high-level administrative support to senior executives
- Transcribed, formatted, input and edited text, data, and graphics.
- Complied with special requests from board members for research, assistance and travel arrangements.
- Handled scheduling and logistics planning for conferences and monthly meetings.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Used QuickBooks to produce monthly invoices, reports, and other deliverables.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- I manage multiple calendars, schedule meetings, and coordinate travel arrangements
- I also assist in the preparation and distribution of business correspondence, reports, and presentations
- I am responsible for mentoring and training junior staff members and ensuring a productive and collaborative work environment
- Additionally, I demonstrate effective time management skills, prioritize tasks, and meet deadlines
- Mentor and train junior staff members, fostering a collaborative and productive work environment
- Demonstrate effective time management skills, prioritize tasks, and meet deadlines
- Handle confidential and sensitive information with professionalism and maintain confidentiality
- Collaborate with cross-functional teams to gather information and complete projects
- Perform various administrative tasks, including organizing files, maintaining records, and managing office supplies
- Contribute to decision-making and implement new processes to improve efficiency.
Senior Executive Assistant to the Chairman
Quadrific Media PVT LTD
Mumbai, Maharashtra
05.2017 - 12.2023
- Provided high-level administrative support to senior executives, managing multiple calendars, scheduling meetings, and coordinating travel arrangements
- Managed confidential and sensitive information with utmost discretion and professionalism
- Assisted in the preparation and distribution of business correspondence, reports, and presentations
- Mentored and trained junior staff members, fostering a collaborative and productive work environment
- Demonstrated effective time management skills, prioritizing tasks and meeting deadlines
- Performed various administrative tasks, including organizing files, maintaining records, and managing office supplies
- Played a key role in decision-making and implementing new processes to improve efficiency
- Collaborated with cross-functional teams to gather information and complete projects
- Handled confidential and sensitive information with professionalism and maintained confidentiality
- Demonstrated adaptability and accuracy in a fast-paced and dynamic work environment.
- Complied with special requests from board members for research, assistance and travel arrangements.
- Transcribed, formatted, input and edited text, data, and graphics.
- Coordinated dealer visitations, company special events and other employee morale functions.
- Created and managed office systems to efficiently deal with documentation.
- Facilitated successful events by coordinating logistics, vendor relations, and guest accommodations for high-level corporate functions.
- Delivered timely, accurate, and comprehensive support for executive decision-making through effective data analysis and presentation of relevant information.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Managed executives' complex and frequently changing travel arrangements and coordinated pre-planning of trips.
- Answered high volume of phone calls and email inquiries.
- Maintained confidential, administrative support to executive team and members of board of directors.
Education
Image Development Course - Image Development
Vision Private Tutors
Mumbai, Maharashtra 04.2001 -
Personality Development Course - Personality Development
Vision Private Tutors
Mumbai, Maharashtra 04.2001 -
Graduate in Bachelors in Management Studies (BMS) - Business Management
Nirmala Memorial Foundation
Mumbai, Maharashtra 04.2001 -
Skills
Time management
Communication skills
Decision making
Mentoring
Organizational abilities
Schedule Management
Teamwork and Collaboration
Mail Management
Travel Coordination
Critical Thinking
Invoice Processing
Exceptional interpersonal skills
Strong Organizational Abilities
Record-keeping
Calendar and Scheduling Software
Payroll
Expense Reporting
Phone Etiquette
Meeting Agenda Preparation
Problem-solving abilities
Adaptable to change
Human resources knowledge
Correspondence and Memo drafting
Timeline
Senior Executive Assistant to the Chairman
Pittie Group
03.2024 - Current
Senior Executive Assistant to the Chairman
Foxtale Consumer PVT LTD
12.2023 - 01.2024
Senior Executive Assistant to the Chairman
Quadrific Media PVT LTD
05.2017 - 12.2023
Image Development Course - Image Development
Vision Private Tutors
04.2001 -
Personality Development Course - Personality Development
Vision Private Tutors
04.2001 -
Graduate in Bachelors in Management Studies (BMS) - Business Management
Nirmala Memorial Foundation
04.2001 -