YOGENDRA GARJE
Event Manager
MUMBAI
Summary
Self-directed event coordinator with over 10 years of experience creating strategic alliances with organizational leaders to align with and support key business initiatives for on-time, under-budget event completion. Organized and ambitious planner with expertise in managing costs and budgets while establishing partnerships with vendors for optimal savings. Customer-oriented time manager and decisive leader.
Experience with planning, budgeting and coordinating wide variety of both small-scale and large-scale events. Strong communicator and negotiator able to foster relationships with key stakeholders and vendors.
Overview
15
15
years of professional experience
Work History
Event Manager - Head
GR8 Entertainment
10.2021 - 09.2024
- Managed administrative logistics of event planning, event booking.
- Established relationships with key stakeholders, fostering long-term partnerships for future collaborations.
- Recruited trained, and managed teams of volunteers to assist with event operations and logistics.
- Coordinated florists, photographers, and musicians for events.
- Ensured smooth transitions between program elements at live events through effective stage management techniques.
- Collaborated closely with clients throughout the planning process to ensure their vision was accurately reflected in the final event layout.
- Conducted post-event evaluations to identify areas for improvement and implement necessary changes in future planning efforts.
Event Manager - Head Operation as Free Lancer
Procam Internationals
01.2010 - 01.2024
- Oversaw preparation and management of event budgets to deliver at or below projected costs.
- Fulfilled contractual obligations for rehearsal and day of event coordination.
- Managed administrative logistics of events planning, event booking, and event promotions.
- Produced detailed proposals for events to document timelines, suppliers and budgets.
- Negotiated with vendors to achieve most favorable terms.
- Implemented protocols and procedures to effectively manage planning process.
- Evaluated existing plans, processes and events planning services to identify opportunities for improvement.
- Negotiated contracts with venues, vendors and suppliers to obtain best rates and services.
- Coordinated travel and accommodations for event attendees.
- Researched and identified new vendors and suppliers to obtain competitive pricing.
- Trained and supervised event staff to complete tasks on time.
- Coordinated transportation and parking arrangements for guests and vendors.
- Recruited trained, and managed teams of volunteers to assist with event operations and logistics.
Freelance Event Organizer
Divinity Weddings
01.2010 - 08.2023
- Performed event coordination for larger parties and gatherings.
- Coordinated schedules and timelines for events.
- Managed event logistics and operations.
- Managed administrative logistics of events planning, event booking, and event promotions.
- Communicated with catering, lighting and sound companies to obtain price quotes.
- Arranged availability of audio-visual equipment, transportation and displays for various types of events.
- Coordinated florists, photographers, and musicians for events.
- Hired, trained and supervised volunteers and support staff required for events.
Senior Event Manager
BOI MEDIA AND EXPERIENCES
6 2018 - 3 2020
- Oversaw preparation and management of event budgets to deliver at or below projected costs.
- Fulfilled contractual obligations for rehearsal and day of event coordination.
- Managed administrative logistics of events planning, event booking, and event promotions.
- Liaised with clients to determine exact event requirements.
- Negotiated contracts with venues, vendors and suppliers to obtain best rates and services.
- Trained and supervised event staff to complete tasks on time.
- Analyzed event costs to identify areas of improvement and cost savings.
- Created detailed timelines and budgets for events to meet all deadlines.
- Monitored and controlled event expenditures to meet budgets.
Senior Event Manager
Tamarind Global
1 2016 - 3 2018
- Oversaw preparation and management of event budgets to deliver at or below projected costs.
- Fulfilled contractual obligations for rehearsal and day of event coordination.
- Produced detailed proposals for events to document timelines, suppliers and budgets.
- Negotiated with vendors to achieve most favorable terms.
- Liaised with clients to determine exact event requirements.
- Maintained and built comprehensive database of industry contacts, vendors and venues.
- Worked closely with couples to meet wedding goals, maintain deadlines and resolve complaints or service issues.
- Delivered prompt payment for event vendors, venues, staff and transportation providers.
- Negotiated contracts with venues, vendors and suppliers to obtain best rates and services.
- Evaluated existing plans, processes and events planning services to identify opportunities for improvement.
Event Manager
The Moving Heads
02.2015 - 04.2016
- Oversaw preparation and management of event budgets to deliver at or below projected costs.
- Managed administrative logistics of events planning, event booking, and event promotions.
- Assembled creative and innovative event attractions based on internal capabilities.
- Produced detailed proposals for events to document timelines, suppliers and budgets.
- Coordinated travel and accommodations for event attendees.
Freelance Event Manager
70 Event Media Group
06.2009 - 12.2015
- Oversaw preparation and management of event budgets to deliver at or below projected costs.
- Fulfilled contractual obligations for rehearsal and day of event coordination.
- Searched and negotiated suitable venues per setup requirements and budget constraints.
- Coordinated florists, photographers, and musicians for events.
- Nurtured and built relationships with vendors, venues and industry contacts to obtain best pricing and services for events.
- Coordinated with kitchen or catering staff on delivery, timing and service style of food.
- Coordinated transportation and parking arrangements for guests and vendors.
Education
PG Diploma Event Management & Public Relation - Meeting And Event Planning
EMDI Institute Of Media And Communication
MUMBAIBachelor of Commerce -
Kalinga University
RaipurSkills
Continuous Improvement
Schedule Management
Vendor Negotiations
Time Management
Cost Estimation
Vendor Relationship Management
Crisis Management
Budget Development
Team Mentorship
Client Relationship Development
Timeline
Event Manager - Head
GR8 Entertainment
10.2021 - 09.2024
Event Manager
The Moving Heads
02.2015 - 04.2016
Event Manager - Head Operation as Free Lancer
Procam Internationals
01.2010 - 01.2024
Freelance Event Organizer
Divinity Weddings
01.2010 - 08.2023
Freelance Event Manager
70 Event Media Group
06.2009 - 12.2015
Senior Event Manager
BOI MEDIA AND EXPERIENCES
6 2018 - 3 2020
Senior Event Manager
Tamarind Global
1 2016 - 3 2018
PG Diploma Event Management & Public Relation - Meeting And Event Planning
EMDI Institute Of Media And Communication
Bachelor of Commerce -
Kalinga University
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