AHAMMAD KABEER M B

• Coordinated seven work-plan revisions and tracked work-plan, budget, and expenditure for four implementing partners in Gender and Adolescent & Youth portfolios, ensuring alignment with programme objectives.

• Process and review partner financial documentation, including 10 eFACE/FACE submissions for three implementing partners, supporting timely review, payment processing and compliance with UNFPA procedures.

• Provided programme operations and administrative support to Adolescent & Youth and Gender & Human Rights units and the Bihar State Office, coordinated with internal teams and implementing partners.

• Support partner onboarding and records through the UN Partner Portal and Quantum registration processes; follow up on documentation, workflow clearances and related operational cases.

• Prepare and follow up on Quantum Plus / Global Shared Services requests, including more than four GSD cases, and maintain supporting records for audit and management review.

• Supported procurement and administrative processes by preparing and coordinating five RFQs and one RFP, managing partner documentation, budget revisions, and reviewing supporting documents for compliance.

• Coordinate programme meetings, consultations, workshops and reporting inputs, including budget consultation planning and cross-unit follow-up.

• Coordinated country-office administration and operational services for transport, official travel, fleet, assets, mobile-device management (MDM), expatriate support, and protocol-related requirements, ensuring seamless operations.
• Processed and coordinated 2,099+ transport requests and more than 500 travel requests, maintaining accurate records and liaising with service providers and internal requesters.
• Managed road-tax exemption documentation and follow-up for expatriates, including related protocol, travel, and administrative clearances; ensured audit-ready records and operational trackers were maintained.
• Prepared Notes Verbales and supported visa facilitation for expatriates and international visitors, coordinating the required documentation and follow-up with relevant authorities and internal counterparts.
• Developed and maintained comprehensive filing systems, both digital and paper-based, facilitating easy retrieval of documents.

• Coordinated common business operations across 26 UN agencies and international financial institutions, facilitating inter-agency communication, issue resolution and shared-service planning.
• Contributed to approximately USD 2 million in cost efficiencies / cost avoidance through common services and inter-agency operational coordination.
• Managed and monitored USD 132,000 common operations budget, coordinating expenditures and reporting for effective financial oversight.
• Supported six inter-agency working groups, preparing meeting documentation, tracking action points and coordinating inputs from participating organisations.
• Facilitated stakeholder engagement and follow-up among UN entities, service providers, and operational counterparts to ensure aligned objectives.
• Led team of junior officers, guiding operations and fostering collaboration to enhance overall efficiency.
• Prepared detailed reports for senior management, outlining operational performance and strategic recommendations.

• Managed fund allocation to successful applicants, ensuring strict adherence to financial guidelines and maximising impact of grant resources.
• Maintained comprehensive grant records and liaised with internal and external stakeholders to facilitate timely implementation and adherence to compliance standards.
• Coordinated grant administration, overseeing documentation, partner follow-up, activity monitoring, and reporting to ensure compliance and effective delivery.

• Oversaw programme implementation and field coordination to ensure adherence to timelines and objectives.
• Supported programme administration, stakeholder communication, event coordination and documentation, ensuring timely follow-up with internal teams and external participants
• Engaged with community and institutional stakeholders to build partnerships and secure support for development initiatives.
• Coordinated participant management and event logistics for seamless event execution.
• Organised training, workshops, and capacity-building activities to develop participant skills and knowledge.
• Coordinated visa support for international participants in Tata Steel and IOFC programmes, facilitating documentation and liaising with stakeholders to ensure participation.
• Facilitated tribal and grassroots development programmes in local communities.
• Managed documentation, databases, and reporting processes to maintain accurate records.

• International participant documentation and coordination.
• Coordinated travel arrangements and programme logistics for participants, contributing to seamless event execution.
• Facilitated visa applications for international participants, ensuring timely entry and compliance with regulations.
• Liaison with internal and external stakeholders.
• Managed participant communication and provided administrative support to enhance participant experience.