Akansha Nagpal
Administrative Assistant
New Delhi
Summary
Hardworking and focused Administrative professional offering excellent communication, planning and prioritization skills demonstrated through 7 years of performance. Skilled at managing multiple calendars, outlook, expenses, travel arrangements, drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.
Overview
8
8
years of professional experience
Work History
Administrative Assistant
Ameriprise Financials
05.2022 - Current
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Calendar Management for various leaders in different time zones.
- Handled complete outlook and emails for my leaders.
- Managing leaders monthly expenses.
- Travel Management.
- Handling confidential data and information.
- Facilitated training and onboarding for incoming office staff.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Used advanced software to prepare documents, reports, and presentations.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Created and managed office systems to efficiently deal with documentation.
- Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for company.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Worked with senior management to initiate new projects and assist in various processes.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Handled confidential and sensitive information with discretion and tact.
- Excellent communication skills, both verbal and written.
Assistant Manager (Administration)
FFV Services Pvt. Ltd.
03.2021 - 04.2022
- Created, prepared, and delivered reports to various departments.
- Analyzed data related to administrative costs and spending trends to prepare budgets for personnel.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Planned and coordinated logistics and materials for board meetings, committee meetings, and staff events.
- Maintained accurate records, ensuring timely processing of invoices, payments, and financial reports.
- Scheduled office meetings and client appointments for staff teams.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Performed wide-ranging administrative, financial and service-related functions.
Personal Assistant to CEO cum FOE
Pacific BPO
10.2019 - 01.2021
- Served as first point of contact for incoming visitors or phone calls, ensuring prompt responses or directing inquiries appropriately.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Managed Calendar for my leaders.
- Managed outlook and emails.
- Managed complex calendar coordination across multiple time zones for seamless meeting scheduling.
- Coordinated international and domestic travel logistics including flight itineraries, hotel reservations and car services.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Managed travel arrangements including flights, accommodations, and itineraries for smooth business trips.
- Handled incoming mail, bills and invoices and completed appropriate actions.
- Maintained confidentiality and discretion while handling sensitive information relevant to company operations.
Executive Assistant Cum Office Administrator
Find Out InCorp
03.2017 - 09.2019
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Coordinated events and worked on ad hoc projects.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
Front Office Executive
Lovely Public International School
06.2016 - 03.2017
- Scheduled meetings, coordinated with invitees and organized logistics, technology and refreshments for executive management and customers.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Maintained accurate records of guest information through diligent documentation and data entry efforts.
- Maximized sound operations and continually reviewed administrative functions for potential process improvements.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
Education
Intermediate -
Hillwoods Academy
High School - undefined
Hillwoods Academy
Early Childhood Care & Education - undefined
Lovely Teachers Training Institute
Bachelor of Arts -
IGNOU
New Delhi, IndiaSkills
Logistics Coordination
Documentation and Recordkeeping
Calendar Management
Decision-Making
Appointment Setting
Team Coordination
Time Management
Travel Arrangements
Multitasking
Office Administration
Mail handling
Travel Planning
Expense Reporting
Area Of Expertise
- Administration Management
- Travel Management
- Calendar Management / Call / Email
- Client Management
- Preparing Reports
- Vendor Management
- Scheduling Meetings & Appointments
Personal Information
- Father's Name: Lt. Mr. Sunil Nagpal
- Mother's Name: Mrs. Vijay Nagpal
- Date of Birth: 02/15/1997
Lingual Proficiency
English, Hindi
Disclaimer
I hereby certify that the above information is true and up to best of my knowledge. If I am given a chance to serve you good self, I assure you, Sir or Madam, I will leave no stone unturned to prove myself worthy of your expectations.
Timeline
Administrative Assistant
Ameriprise Financials
05.2022 - Current
Assistant Manager (Administration)
FFV Services Pvt. Ltd.
03.2021 - 04.2022
Personal Assistant to CEO cum FOE
Pacific BPO
10.2019 - 01.2021
Executive Assistant Cum Office Administrator
Find Out InCorp
03.2017 - 09.2019
Front Office Executive
Lovely Public International School
06.2016 - 03.2017
Intermediate -
Hillwoods Academy
High School - undefined
Hillwoods Academy
Early Childhood Care & Education - undefined
Lovely Teachers Training Institute
Bachelor of Arts -
IGNOU