AKIF SHIVANI
International Trade Execution Coordinator
Gurugram
Summary
Highly motivated and results-oriented Import/Export professional with proven experience in managing all aspects of the export process, from initial order to final documentation. Leveraging strong analytical and organizational skills, I ensure efficient and compliant execution, contributing to the company's growth. I possess a keen eye for identifying new international market opportunities, and I thrive on developing strategic sales plans to expand our global reach.
An effective communicator with exceptional interpersonal skills, I excel at building strong relationships with clients worldwide. I am a natural problem solver, adept at working independently and keeping teams on track to achieve diverse business goals.
Eager to learn and excel in a fast-paced international trade environment, I am seeking a challenging full-time position that leverages my skills and contributes to the company's success.
Overview
11
11
years of professional experience
4
4
years of post-secondary education
4
4
Language
Work History
International Trade Execution Co-Ordinator
Cargill Business Services
11.2017 - 02.2024
- Summary:
- This role plays a vital role in ensuring smooth execution of international trade transactions by handling contracts, logistics, and communication across departments.
- Core Responsibilities:
- Contract Management: Processes contracts in ITAS based on deal confirmations, enters hedge levels, FX and F&O details, facilitates signing, stores both physical and digital copies.
- Reporting: Generates daily reports (New Biz, Approved Contracts) and sends them to relevant teams.
- Letter of Credit (LC) Management: Reviews LC terms against contracts, requests amendments if needed, tracks amendments, and liaises with onshore teams to ensure workable LCs are available.
- Shipping and Logistics: Issues shipping instructions, prepares shipment documents, handles month-end insurance declarations, monitors data accuracy in Cargill Operating System, and supports onshore teams with reports and tasks.
- Account Management: Coordinates with accounts receivable/payable teams for settlements, and provides backup support to other TE Coordinators.
- Process Improvement: Collaborates with stakeholders to identify and implement improvements in LC, logistics, and accounting processes.
- Communication and Collaboration: Liaises daily with onshore teams to discuss and resolve issues, and fosters a collaborative work environment through regular communication.
- Data Analysis and Reporting: Creates Power BI dashboards for data visualization, and prepares manual monthly business reports.
- Project Management: Manages project timelines, milestones, and deadlines.
Strategic Planning: Collaborates with department heads to develop strategic plans aligned with company objectives. - Performance Optimization: Monitors performance metrics, implements corrective actions, and streamlines coordination processes for improved efficiency.
- Customer Service: Responds promptly to inquiries and addresses customer concerns professionally.
- Teamwork and Leadership: Coordinates cross-functional teams for seamless project execution, coaches employees, and fosters a collaborative environment.
- Additional Skills:
- Proficient in MS Office Suite and data analysis tools (Power BI)
- Excellent communication and interpersonal skills
- Strong analytical and problem-solving abilities
- Ability to work independently and as part of team
- Attention to detail and accuracy
Logistics Executive (Import/Export)
Chromalox India Precision Heat & Control Pvt. Ltd.
01.2017 - 11.2017
- Summary: This role plays a critical role in managing entire import and export process, ensuring smooth flow of materials from international factories to customers in India and abroad.
- Core Responsibilities:
- Order Management: Updates sales orders in the system software to inform factories (US, France, UK, China) about tentative supply dates.
- Contract & Documentation: Prepares High Sea Sale Contracts and other essential documents for sales, including those under Letter of Credit (LC), by collaborating with customers, factories, and banks.
- Logistics & Transportation: Manages smooth transportation and customs clearance for materials in India and other countries. This includes:
- Negotiating and selecting optimal transportation costs and services.
- Ensuring carrier compliance with company policies and procedures for material transit/delivery, documentation, and insurance.
- Coordinating with banks for advance remittances to overseas factories.
- Releasing Delivery Orders (DO) to deliver goods upon sale completion.
- Distribution Center Management: Oversees distribution center operations to achieve cost, productivity, accuracy, and timeliness goals.
- Import Documentation: Ensures valid transit insurance for all shipments and prepares other crucial documents for smooth local transportation (DS2, E-Sugam forms, etc.)
- Local Procurement: Issues Purchase Orders for local materials from various vendors and expedites their availability.
- Inventory Management: Maintains accurate stock records in the warehouse system (SAP).
- Cross-Functional Collaboration: Works with other departments to integrate logistics with business systems (sales, order management, accounting, shipping).
- Logistics Operations Management: Directs inbound and outbound logistics activities, including transportation, warehousing, safety performance, and quality management.
- Problem-Solving: Resolves issues related to transportation, logistics systems, warehousing, stock management, imports/exports, and customs clearance.
- Sales & Marketing Alignment: Collaborates with sales and marketing teams to ensure logistical support aligns with promotional campaigns and product availability during peak demand.
Additional Skills: - Proficient in import/export regulations and procedures
- Strong negotiation and communication skills
- Excellent analytical and problem-solving abilities
- Ability to work independently and as part of team
- Experience with logistics management software (SAP a plus)
Import Manager
Suresh Kumar & Company (Impex) Pvt. Ltd.
09.2015 - 12.2016
- Logistics and Compliance:
- Managed international product movement from origin to destination, ensuring adherence to company policies, local/international laws, and safety regulations.
Secured necessary and lawful insurance for loaded shipments. - Handled essential documentation and online forms for seamless and compliant import/export activities.
- Prepared and submitted shipping schedules, trading contracts, export credit guarantee documents, licenses, declarations, packing lists, routing instructions, transport documents, and safety data sheets.
- Liaised with customs clearance agents (CHAs) for efficient shipment clearance, preventing supply shortages and demurrage charges.
- Managed financial transactions related to imports/exports, complying with policies and collaborating with accounts department.
- Contract Management and Negotiations:
- Reviewed, renewed, and negotiated sales/purchase contracts as needed to facilitate effective trading.
- Maintained positive and lawful relationships with export/import authorities in relevant countries.
- Global Trade Expertise:
- Planned and managed conversion of weights, sizes, values, and quality standards across international markets (dealing with products from 26+ countries).
- Played key role in business growth by identifying new markets and sourcing opportunities for product expansion.
- Problem-Solving and Risk Management:
- Proactively addressed issues involving shipment delays, damages, or discrepancies, minimizing supply chain disruptions.
- Mitigated import risks by thoroughly assessing potential challenges during transportation processes.
- Cost Optimization and Collaboration:
- Negotiated favorable contracts with international suppliers, reducing organizational costs.
- Collaborated with cross-functional teams to improve import department processes.
- Coordinated with sales teams to understand customer needs and tailor product offerings.
- Relationship Building and Communication:
- Developed strong relationships with vendors, fostering a collaborative environment for successful negotiations.
- Strengthened communication channels between internal departments (finance, procurement, warehousing) while managing imports.
- Operational Efficiency and Expertise:
- Coordinated company product shipments and international transactions to eliminate freight delays.
- Served as a central point of contact for internal and external inquiries regarding import/export operations, ensuring consistent communication.
Sales & Marketing Executive
Vodafone India
05.2013 - 08.2015
- Develop and implement creative promotional strategies to drive sales during off-seasons.
- Secure a top-5 position for our territory within the zone through strategic performance.
- Empower and motivate your team to achieve peak performance by fostering innovative thinking.
- Lead and inspire your team to collaboratively achieve organizational goals.
- Provide regular performance reports for your team and share valuable customer feedback across departments.
- Deliver exceptional customer service, exceeding expectations and meeting their unique needs.
Education
PGDCA -
Mahirishi University, Jabalpur, Bright Computer College
Shivpuri (M.P.) 03.2011 - 04.2012
B.COM -
Jiwaji University (M.P.), PG College
Shivpuri (M.P.) 03.2008 - 05.2011
HSC -
CBSE, Happy Days School
Shivpuri (M.P.)SSC -
ICSE, St. Charles School
Shivpuri (M.P.)Skills
Personal Information
- Father's Name: Mr. Atiq Shivani
- Date of Birth: 14/02/1987
- Nationality: Indian
- Marital Status: Married
Extracurricular Activities
Athletics & Teamwork:
- National Taekwondo Competitor: Achieved a second-place finish at the national level.
- State-Level Football Player: Competed at the state level in football.
- Cargill India Football Champion: Led the Cargill India Football team to victory in the finals.
Community Involvement:
- Active NSS Volunteer: Dedicated volunteer with the National Service Scheme.
- Vodafone Trophy Winner (External Quality Audit): Contributed to a team that achieved the Vodafone Trophy in External Quality Audit.
- Education Advocate (NGO): Actively involved in an NGO promoting education in underprivileged communities.
Disclaimer
I believe hereby declare that the above-furnished information is true to the best of my knowledge and belief.
Timeline
International Trade Execution Co-Ordinator
Cargill Business Services
11.2017 - 02.2024
Logistics Executive (Import/Export)
Chromalox India Precision Heat & Control Pvt. Ltd.
01.2017 - 11.2017
Import Manager
Suresh Kumar & Company (Impex) Pvt. Ltd.
09.2015 - 12.2016
Sales & Marketing Executive
Vodafone India
05.2013 - 08.2015
PGDCA -
Mahirishi University, Jabalpur, Bright Computer College
03.2011 - 04.2012
B.COM -
Jiwaji University (M.P.), PG College
03.2008 - 05.2011
HSC -
CBSE, Happy Days School
SSC -
ICSE, St. Charles School