AMBIKA S. MUDALIAR
Secunderabad
Summary
Seasoned Executive Assistant with a proven track record at Viyash Life Sciences Pvt Ltd., excelling in planning, organizing, and execution. Demonstrates exceptional time management and HR coordination skills, significantly enhancing operational efficiency. Expert in legal administrative support and meeting planning, adept at driving projects to completion with a keen focus on governance and confidentiality.
Overview
15
15
years of professional experience
Work History
Executive Assistant to CEO & COO
Viyash Life Sciences Pvt ltd.
Hyderabad
08.2021 - Current
- Company Overview: Established in 2019 in Hyderabad, India, Viyash Life Sciences Pvt Ltd., is an integrated pharmaceutical company with a strong portfolio of advanced intermediates, niche APIs and Formulations
- Calendar management & Scheduling Day to day meeting schedules
- Setting up weekly / monthly Review Meetings for CEO with Internal team from each function
- Scheduling Meetings and Looking after other requirements, as per COO Instruction
- Coordinate with our Investors and their team, for regular meeting set-up, as and when required
- Organizing Workshop, quarterly dinner meetings, Strategy offsite etc… as a part of Team Building activity
- Travel Management & itinerary preparation, Maintaining Records
- Manage and coordinate travel by coordinating with agent's / travel desk etc…
- Preparations for meetings, proposals, reports, take notes, follow-up on key action items
- Oversee day-to-day operation
- Handing communications
- Liaise with Board members
- Looking after general administrative and other clerical tasks
- Making agenda for meetings, MOM and circulating the same for further action
- Drafting letters to be sent to external, internal, legal, government and others as per Director's instruction with all the data compilation required to be done
- Co-ordination with internal team like Legal-Compliance, Accounts, EHS, Ops, RnD etc, external team, HR team, customers, supplier & contractors on behalf of director
- Taking phone, talking, and understanding their concerns, issues or any other thing & ensuring proper response to help business
- MIS - Daily, weekly, monthly & quarterly to give clear idea about the performance of each area
- Organizing conferences, seminars, exhibitions, and others as per CEO's instruction
- Supporting HR team in Lining up Interviews & other meeting of Key senior team
- Established in 2019 in Hyderabad, India, Viyash Life Sciences Pvt Ltd., is an integrated pharmaceutical company with a strong portfolio of advanced intermediates, niche APIs and Formulations
Executive Assistant to Managing Director
Vivimed Labs ltd.
Hyderabad
07.2019 - 07.2021
- Company Overview: Established in 1991 in Hyderabad, India, Vivimed Labs has metamorphosed from a domestic small, entrepreneurial family-operated business to a globally renowned supplier of niche molecules and formulations across Healthcare
- Calendar management & Day to day meeting schedules
- Travel Management & itinerary preparation, Maintaining Records
- Manage and coordinate travel by coordinating with agent's / travel desk etc…
- Preparations for meetings, proposals, reports, take notes, follow-up on key action items
- Oversee day-to-day operation
- Handing communications
- Liaise with Board members
- Looking after general administrative and other clerical tasks
- Scheduling meeting (weekly/monthly & board meetings), preparing agenda / mom
- Making agenda for meetings, MOM and circulating the same for further action
- Drafting letters to be sent to external, internal, legal, government and others as per Director's instruction with all the data compilation required to be done
- Co-ordination with internal team, external team, HR team, customers, supplier & contractors on behalf of director
- Taking phone, talking and understanding their concerns, issues or any other thing & ensuring proper response to help business
- Helping & supporting in Commercial activity, preparing Payment requisition note and other reports, IOM etc
- MIS - Daily, weekly, monthly & quarterly to give clear idea about the performance of each area
- Organizing conferences, seminars, exhibitions and others as per director's instruction
- Helping HR in HR activities
- Right Communication to reach to everyone to get the company's goal and vision developed by director
- Established in 1991 in Hyderabad, India, Vivimed Labs has metamorphosed from a domestic small, entrepreneurial family-operated business to a globally renowned supplier of niche molecules and formulations across Healthcare
Executive Assistant Manager
Doshion Water Solutions Pvt. Ltd.
Ahmedabad
11.2012 - 11.2018
- Company Overview: The Company is a professional water management, pharmaceuticals APIs and Chemical manufacturing company established in the year 1976, had a JV with two multinationals like Veolia water solutions - France and Buckman water chemicals - USA, Dealing in Projects of Water management Services, Manufacturing of Pharmaceutical APIs, Excipients, Water treatment Resins, Water treatment Chemicals and Specialty Pharmaceutical grade Polymers with a turnover of more than two hundred twenty five crore rupees
- Overall in charge for Director's schedule management & work prioritization
- Details of Daily schedule of Director for meeting, reports, email, daily work plan, follow up details which Director has to do, & other related work to assist director for his day to day priority
- Data management - Maintaining of key files, reports, database & daily reports to help director to take decisions based on data
- Calender management, arranging meeting, preparing mom, itinerary, travel arrangement etc…
- Making agenda for meetings, MOM creation with MOM review before Director's meeting to ensure success of each meeting with starting the meeting work done as per last MOM, pending points need to highlight & new agenda for meeting
- Drafting of letters to be sent to external, internal, legal, government and others as per Director's instruction with all the data compilation required to be done
- Co-ordination with internal team, external team, HR team, customers, supplier & contractors on behalf of director
- Taking phone, talking and understanding their concerns, issues or any other thing & ensuring proper response to help business
- Commercial activity like making inflow/outflow/Payment requisition note, bank statement & others ready by making some activities by myself and some by taking from others to ensure director to take decisions on day to day operations
- MIS - Daily, weekly, monthly & quarterly to give clear idea about the performance of each area
- Organizing conferences, seminars, exhibitions and others as per director's instruction
- Entire administrative work with the help of team to have cost effective administration of office
- Right Communication to reach to everyone to get the company's goal and vision developed by director
- Reviewing operational MIS
- The Company is a professional water management, pharmaceuticals APIs and Chemical manufacturing company established in the year 1976, had a JV with two multinationals like Veolia water solutions - France and Buckman water chemicals - USA, Dealing in Projects of Water management Services, Manufacturing of Pharmaceutical APIs, Excipients, Water treatment Resins, Water treatment Chemicals and Specialty Pharmaceutical grade Polymers with a turnover of more than two hundred twenty five crore rupees
Stenographer cum Administrative executive
Urja products pvt ltd
10.2011 - 11.2012
- Taking dictation from director and draft letters
- Managing entire back office administration
- Talking to customers & coordinating with customer for orders, payment follow up & their requirement
- Managing dispatch schedules
- Managing of dealers, sub-dealers & handling key accounts directly
- Liasoning with government organizations for orders and registration work
Executive assistant to Director cum HR coordinator
Acme international Limited
06.2009 - 10.2011
- Taking dictation from director and draft letters
- Managing day to day work of director
- Organizing trips of director, making itinerary & meeting planning
- Attending phone calls on behalf of director
- Doing recruitment, attendance calculations, making salary statement & other HR/Personal/Admin related work
- Co-ordination with customers and suppliers for their work
Education
M.A. - English Literature
Gujarat University
Ahmedabad01.2011
PGDHRM -
Mahatma Gandhi Labour Institute
01.2009
B.A. - English
LD Arts College, Gujarat University
Ahmedabad01.2008
Skills
- Planning, Organizing,Execution
- HR coordination
- Prioritization of work
- Time Management
- Task Management
- Team Management
- ERP implementation
- Overall Governance
- Fast learner on software
- Short hand writing
- Drafting of business letters
- Document handling
- Travel administration
- Meeting planning
- Scheduling
- Email management
- Filing and data archiving
- Information confidentiality
- Schedule & calendar planning
- Legal administrative support
Professionalreferences
- Mr. Ramesh Sahni, Director, Eris Life Science Pvt Ltd, 7th floor, commerce House IV, 100 ft road, Ahmedabad, Gujarat, 15, +91-957-400-4488, +91-750-704-0198, r.sahni@erislifesciences.com
- Mr. Viral Soni, Founder & MD, Valens Pharmachem Pvt Ltd, 907 Matrix, Corporate Road, Ahmedabad, Gujarat, 387001, +91 971-297-6133
Aboutmyself
I am an optimist, a hard worker, responsible, a quick learner, have a learning aptitude, enthusiastic, energetic, proactive, and willing to adopt changes and innovations
Languages
- English
- Hindi
- Tamil
- Gujarati
Disclaimer
I solemnly declare that the information given above is true to best of my knowledge and ability.
Personal Information
- Husband's Name: Cullore Tarun Rabindernath
- Date of Birth: 07/28/87
- Marital Status: Married
Timeline
Executive Assistant to CEO & COO
Viyash Life Sciences Pvt ltd.
08.2021 - Current
Executive Assistant to Managing Director
Vivimed Labs ltd.
07.2019 - 07.2021
Executive Assistant Manager
Doshion Water Solutions Pvt. Ltd.
11.2012 - 11.2018
Stenographer cum Administrative executive
Urja products pvt ltd
10.2011 - 11.2012
Executive assistant to Director cum HR coordinator
Acme international Limited
06.2009 - 10.2011
M.A. - English Literature
Gujarat University
PGDHRM -
Mahatma Gandhi Labour Institute
B.A. - English
LD Arts College, Gujarat University
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