Aniket Powale
Mumbai
Summary
Experienced professional with a comprehensive background in visa operations, corporate travel management, car rental coordination, fores services, and office administration. Demonstrated expertise in passport processing, travel documentation, and end-to-end travel logistics for corporate clients. Skilled in vendor coordination, customer service excellence, and ensuring seamless travel support. Proficient in managing administrative functions, including facility oversight and procurement. Seeking to contribute to a dynamic organization that values precision, reliability, and superior service delivery.
Overview
14
14
years of professional experience
Work History
Asst. Manager
CIBT
MUMBAI
03.2025 - Current
- Led team of visa specialists to efficiently process and manage visa applications for clients.
- Developed relationships with embassy officials to expedite visa processing.
- Monitored immigration law changes, providing timely updates to company and clients.
- Coordinated end-to-end domestic and international travel arrangements for individual and corporate clients, including vendor coordination for air ticket bookings and travel itineraries, ensuring smooth and timely travel execution.
- Handled air transportation, hotel bookings, and car rentals, including route planning, fare comparison, ticket issuance, and changes/cancellations.
- Facilitated passport renewal and visa processing (tourist, business, and work permits), including documentation, appointment scheduling, and consular follow-ups.
- Supported foreign exchange (fores) requirements including travel card issuance and currency purchase, ensuring compliance with RBI guidelines.
- Oversaw vendor invoicing, including invoice review, reconciliation, and coordination with internal finance teams for timely processing and payment.
- Maintained strong vendor relationships with airlines, hotels, car rental companies, visa agents, and fores providers to ensure cost-effective solutions and priority services.
- Ensured compliance with travel policies, visa regulations, and international documentation requirements.
- Maintained organized records of travel bookings, expenses, and vendor transactions for reporting and audit purposes.
Manager
Gilpin Travel India Pvt Ltd
MUMBAI
01.2023 - 03.2025
- Led a team of visa specialists to process and manage visa applications for corporate clients and individuals
- Developed and maintained strong relationships with embassy and consulate officials to expedite visa processing.
- Monitored and interpreted changes in immigration laws and regulations, keeping the company and clients informed of relevant updates.
- Conducted training sessions for employees and clients on visa procedures and compliance
- Successfully processed thousands of visa applications, maintaining a high approval rate and reducing processing times.
- Implemented efficient tracking systems to monitor visa expiration dates and renewals for clients, minimizing compliance risks.
- Collaborated with HR departments of client companies to ensure accurate documentation and compliance with immigration requirements.
- Acted as the main point of contact for clients, addressing inquiries, and resolving issues promptly and professionally. - Managed hotel booking, vehicle booking (Ground Transportation), and travel insurance for corporate clients through online portals
Assistant Manager
Eastern Travels
Mumbai
06.2019 - 01.2023
- Preparing, updating and maintaining the visa records and ensuring the visas are arranged prior to the departure.
- Handling Corporate groups and V VIP's and VIP's Visas.
- Visiting Consulates /Visa facilitation centres for submission of VIP applications from the Management team.
- Meet and Assist to VIPs customers.
- Handling all passport queries, new passport and re-issue.
- Replying Enquires /Emails.
- Taking care for day-to-day billing for visa and expenses.
- Hotel booking for corporate client from online portal.
- Vehicle booking (Ground Transportation).
- Travel Insurance.
- Admin Work: Handling office expense, petty cash, attendance.
- Forex.
- Providing Customer Support & Maintaining Customer Relations.
Associate
Datamatics Global Service Limited
06.2018 - 06.2019
- Overall control / coordination for handling documentation and Visa processing across the globe.
- Handling Work permit applications, timely extensions and dependent visa application formalities for US and UK, Canada, Australia.
- Co-ordination with Attorneys abroad for Work Permit Processing.
- Handover of relevant documentation and briefing employee's for visa interviews where necessary.
- Responding to enquires from employees on emails and calls.
- Preparing, updating and maintaining the visa records and ensuring the visas are arranged prior to the departure.
- Responsible for hotel booking and travel insurance prior to the departure of the employees.
- Visiting Consulates /Visa facilitation centers for submission of VIP applications from the Management team.
Sr. Officer - Visa Operations
Riya Travel
03.2017 - 06.2018
- Overall control / coordination for handling documentation and Visa processing across the globe.
- Handling all type of visa requirement of corporate Clients.
- Replying Enquires /Emails.
- Providing Customer Support & Maintaining Customer Relations.
- Preparing, updating and maintaining the visa records and ensuring the visas are arranged prior to the departure.
- Corporate groups & MICE visa.
- Handling V VIP's and VIP's Visas.
Visa Executive
FCM Travel Solutions
01.2015 - 03.2017
- Overall control / coordination for handling documentation and Visa processing.
- Handling Work permit applications, timely extensions and dependent visa application formalities for US and UK.
- Handling all type of visa requirement of corporate Clients.
- Replying Enquires /Emails.
- Providing Customer Support & Maintaining Customer Relations.
- Preparing, updating and maintaining the visa records and ensuring the visas are arranged prior to the departure.
- Handling V VIP's and VIP's Visas.
Visa Executive
Kesari Tours Pvt Ltd
09.2011 - 01.2015
- Overall control / coordination for handling documentation and Visa processing for all Branches / franchise in India.
- Specialized in Visa process for, Schengen, Southeast Countries and other destination Countries.
- Visiting Consulates / Embassy for new updates and constantly maintains the relation/Liaison with the visa officers and consular for the smooth process.
- Providing travel details & arranging flights as per corporate requirements.
- Preparing, updating and maintaining the visa records and ensuring the visas are arranged prior to the departure.
- Training to the new staff / Interns / trainees in the department.
- Provide the Seminar and learning program to the Preferred Sales Agents around India.
- Study the Visa regulations, requirements of the various consulates for efficient Handling of the visa cases and timely submission of VISA application at the Consulates based in Mumbai and the branches in the other states.
- Handling V VIP's and VIP's Visas.
Education
B.Com -
Mumbai University
Mumbai, INDIA01.2022
ICFAI Business School
Hyderabad01.2022
Skills
- Travel management and coordination
- Visa and immigration services
- Passport and insurance processing
- Currency exchange and fores
- Office administration
- Facilities management
- Air ticketing coordination
- Travel itinerary planning
- Car rental services
- Hotel booking management
Languages
- English
- Hindi
- Marathi
- Gujarati
Hobbies and Interests
Photography
Total Work Experience
14 Years 2 Months
Courses Certifications
- GDS- Advance Certified Course in Galileo
- Aussie Specialist Program & Sri Lanka Specialist
Timeline
Asst. Manager
CIBT
03.2025 - Current
Manager
Gilpin Travel India Pvt Ltd
01.2023 - 03.2025
Assistant Manager
Eastern Travels
06.2019 - 01.2023
Associate
Datamatics Global Service Limited
06.2018 - 06.2019
Sr. Officer - Visa Operations
Riya Travel
03.2017 - 06.2018
Visa Executive
FCM Travel Solutions
01.2015 - 03.2017
Visa Executive
Kesari Tours Pvt Ltd
09.2011 - 01.2015
B.Com -
Mumbai University
ICFAI Business School
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