Ashwinii C Mistry

• Expertly coordinate large-scale meetings and events across internal and external stakeholders, including All Hands sessions, investor meetings, and PR conferences. Provide crucial support to administrative, finance, and other teams to ensure seamless execution and success.
• Manage comprehensive meeting follow-ups, action items, and updates, ensuring effective communication and accountability.
• Expertly manage travel bookings, coordinating with admin teams to arrange domestic and international travel. Handle ticketing, accommodation, transport logistics, and facilitate e-passes, Visa, passport, and reimbursements with precision.
• Efficiently manage expenses and reimbursements, collecting bills, invoices, and tax documentation for travel reimbursement and end-of-year submissions. Managed and ensured accuracy and compliance of expense management for external events, board meetings, and vendor meetings
• Drive projects to successful completion by facilitating collaboration between cross-functional teams throughout the organization. Experienced in program management and adept at coordinating large and small-scale initiatives.

Dual Role - Successfully managed procurement activities while also ensuring the integrity and consistency of the brand.

• Led comprehensive marketing initiatives in India, directing MAR-COM and Branding efforts while overseeing Finance and Operations Management, and driving Process and Operational excellence.
• Managed end-to-end procurement life cycle with a focus on vendor management, from on-boarding to Purchase Order payment release, ensuring strict adherence to established processes.
• Ensured timely submission of Proof of Performance for event executions aligned with Purchase Orders, facilitating Internal and External Audit closure.
• Cultivated strong relationships with teams, partners, and suppliers to foster successful collaborations.
• Regular reporting maintained transparency and accountability, supporting effective communication and decision-making.

• Data Collation and Reporting – Collect content from executives for monthly reports to GM. Gather weekly press releases and future release data. Share major India achievements with IBM India.
• Supported and facilitated end-to-end requirements for managing events in Internal and External Communications.
• Vendor Management: Act as SPOC for event vendors. Spearheaded logistics coordination for PR teams while negotiating event pricing with procurement.
• Media Management – Manage video shoots and edit audio-recorded interviews of executives before formal release.
• Project Management – Plan project timelines and intervals for dashboard updates based on client contract requirements. Conduct internal audits for projects in accordance with IBM Business Conduct Guidelines to ensure 100% compliance.
• Ensured accurate data collection and validation for project resource forecasting reports in resource on-boarding and off-boarding processes. Manage IBM asset management and archiving for auditing purposes.
• Internal Auditing – Validate resource data to ensure compliance with policies and processes.
• Resource On-boarding and Off-boarding – Coordinate with managers to obtain resource details and upload data onto GED (IBM project tool) during on-boarding. Facilitated the handover of all assets by resources before off-boarding.