I am a highly dedicated and organized event coordinator with 2 years of proven experience in the field of event planning. I have successfully developed and implemented processes that significantly enhance both the efficiency and productivity of on-site teams. My commitment to exceptional customer service and strong client relationships, as well as prioritizing the customer experience, reflects at my work.
Hi, I’m
Ayush Tanwar
Event Coordinator
Gurgaon,HR
Summary
Overview
3
years of professional experience
6
years of post-secondary education
Skills
- Event staff management
- Event planning
- Time management
- Project management
- Event setup and breakdown
- Vendor relations
- Guest management
- Corporate events planning
- Logistics management
- Operations oversight
- Events logistics management
- Locating venues
- Venue selection
- Volunteer management
- Client relationship development
- Event billing
- Onsite execution
- Budget management
- Catering coordination
- Post-event analysis
- Vendor relationship management
- Budgeting and finance
- Contract negotiations
- Staff management
- Project oversight
- Travel arrangements
- Security oversight
Timeline
Venue Supervisor
International master league
03.2025 - 03.2025
Events Coordinator
Legend 90
02.2025 - 02.2025
Jr.Event Planner
Rangilo Raas Season1
10.2024 - 10.2024
Co-Founder & CEO
Aavni Enterprises
07.2024 - Current
Campus incubator (NITRRFIE) Events Manager
National Institute, of Technology Raipur
02.2024 - Current
Assistant Event Planner
RR Entertainment & Catering Pvt Ltd
02.2023 - 12.2024
National Institute Of Technology Raipur
Bachelor of Technology from Computer Science & Engineering
11.2022 - 12.2026
Volunteer Coordinator
Expo2020
12.2021 - 01.2022
Habitat School
Senior Secondary Education from Science
04.2020 - 06.2022
Work History
Aavni EnterprisesRaipur, CG
Co-Founder & CEO
07.2024 - Current
Job overview
- Developed multiple Startup Ideas & planned to execute them in order
- Startup currently under development: Eventology, a digital listing platform for event vendors/providers to build a community for affordable and Creative weddings, launches, corporate and music festival ideas, & providers across the world
- Integrated No-Code/Low-Code development with physical offline business to streamline digital development & improve the visibility of different vendors
- Understanding the Physical market & developing negotiation skills to reduce operational costs by 5x.
National Institute, of Technology RaipurRaipur, CG
Campus incubator (NITRRFIE) Events Manager
02.2024 - Current
Job overview
- Directed and coordinated all Incubation Center event and program operations
- Interfaced closely with clients to gather event specifications and plan events within time, resource, and budget constraints
- Organized and hosted successful campus events that increased student engagement by 40%
- Successfully organized and managed 2 large-scale College event (PARVATAN, E-SUMMIT) with over 2000+ attendees, receiving positive feedback from clients
- https://www.nitrrfie.in/
International master league
Venue Supervisor
03.2025 - 03.2025
Job overview
- Maintained a clean, safe, and welcoming environment for guests through regular inspections and prompt resolution of any issues.
- Resolved any conflicts or disputes between clients, staff, and vendors in a professional management.
- Enhanced event experiences by effectively managing venue staff of 150 people and overseeing daily operations.
- Optimized venue space utilization by working closely with clients on layout design and seating arrangements.
Legend 90Raipur
Events Coordinator
02.2025 - 02.2025
Job overview
- Served as overall coordinator of 7 Venue Zones with 10K+ national and international attendees attending the Stadium
- Recruited, hired, and supervised a teams of event Volunteers and sponsor marketers
- Negotiated and administered Teams of food caterers and cleaning/maintenance vendors
- Https://legend90balls.com/
RR Entertainment & Catering Pvt LtdRaipur
Assistant Event Planner
02.2023 - 12.2024
Job overview
- Assisted with event planning and execution, resulting in successful and well-attended Weddings, Birthday parties, New Year's Fests, and many
- Coordinated with event staff to ensure smooth operations and a high-quality event experience
- Created a detailed timeline for the wedding day that allowed for a smooth transition from one event to the next
- Negotiated contracts with vendors to secure the best rates and services for the wedding days
Rangilo Raas Season1Raipur, CG
Jr.Event Planner
10.2024 - 10.2024
Job overview
- Oversaw event management for Indoor-Garba Festival
- Planned and coordinated events with up to 5000+ attendees in 3 Days
- Managed small teams in layout and setup of Indoor Stadium for the Event
- Assisted with event planning and execution, resulting in successful and well-attended events Sourced a team of event staff to manage the event effectively
- https://www.instagram.com/rangiloraas.raipur/
Expo2020Dubai
Volunteer Coordinator
12.2021 - 01.2022
Job overview
- Recruited and trained new volunteers on volunteer program goals and objectives.
- Coordinated large-scale events involving multiple teams of volunteers, resulting in successful fundraisers and community outreach initiatives.
- Provided ongoing support to volunteers throughout their tenure, addressing any concerns or issues promptly to ensure satisfaction and commitment to the organization''s goals.
- Established strong relationships with local organizations, fostering collaboration and expanding volunteer opportunities.
Additional Information
Additional Information
- Secured 78% in CBSE boards in 12th. Activities and societies: basketball, PCM, football, IT, Computer Science, Python coding Competition 1st Prize in Intra-School & Inter-School Competition.
Education
National Institute Of Technology RaipurRaipur, CG, India
Bachelor of Technology from Computer Science & Engineering
11.2022 - 12.2026
University Overview
- 7.03 CPI
Habitat SchoolAjman, UAE
Senior Secondary Education from Science
04.2020 - 06.2022
University Overview
- 7.81 GPA
Work Preference
Work Type
Contract WorkInternshipPart TimeLocation Preference
On-SiteHybridImportant To Me
Career advancementCompany CultureHealthcare benefitsTeam Building / Company RetreatsLanguages
English
Bilingual or Proficient (C2)
Arabic
Elementary (A2)
Hindi
Advanced (C1)
Punjabi
Intermediate (B1)
Software
Flutterflow
Odoo
Firebase
Figma
ChatGPT, Gemini, Claude
Webflow
Accomplishments
Accomplishments
- Planned & Executed over 40+ events including Weddings, Birthdays, Anniversaries , Corporate Events, Launch Events, Gov EXPOs, Public Gatherings, Seminars in 2 years under RR entertainment & Catering Pvt Ltd.
- Achieved productivity by introducing low-code/no-code tools like Flutterflow, Canva & Odoo for CRM, designing, invoicing, billing, mobile/web Application development , and other tasks.
- Collaborated and managed the teams of 5-150 people in the Event & Venue operations for seamless operations.
- Used Microsoft office suite to Create PRD, inventory management, post-event report, project report and many more.
Availability
See my work availability
Not Available
Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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