BHAVANA H

• Promoting, forming, and incorporating companies, LLPs, drafting and preparing the Memorandum of Association and Articles of Association, and other documents, as well as their stamping and registration with the Registrar of Companies.
• Advised on changes to company structure or operations that may be beneficial to the business.
• Reviewed existing contracts for legal accuracy prior to their execution by senior management.
• Maintained records of directors' interests in shares and other securities.
• Reviewed contracts, agreements, and other legal documents for accuracy and completeness.
• Prepared and maintained corporate documents, including minutes of meetings, resolutions, registers and statutory books.
• Ensured compliance with applicable laws, regulations and internal policies.
• Drafted new contracts as required by the organisation's needs.
• Conducted board meetings, ensuring compliance with statutory requirements and company policies.
• Provided advice on corporate governance matters to the Board of Directors.
• Created a framework for risk management processes within the organisation.
• Provided support to senior management on strategic decision-making processes.
• Prepared minutes of actions during board and committee meetings.
• Oversaw board director selection, training and development.
• Designed, implemented and maintained corporate governance framework for company.

• Drafting detailed agendas, notices, attendance sheets, and resolutions of board meetings, committee meetings, and general meetings, and maintaining statutory registers specified under the Companies Act, 2013.
• Organized and conducted Board Meetings, General Meetings, and other Committee Meetings as required under Secretarial Standards and the provisions of the Companies Act, 2013.
• Dealt with the RBI, Registrar of Companies, NSDL/CDSL, Depository Participant, and Registrar & Transfer Agents for necessary corporate actions; interacted with lawyers and consultants for planning matters of the company.
• Finalized various legal agreements, deeds, legal notices, and other corporate documents.
• Maintained, prepared, and filed forms, registers, reports, and returns as required under the Companies Act and various other statutory acts, rules, and regulations.
• Assisted in the internal, statutory, and secretarial audit of the company.
• Cultivated a strategy for drafting terms of reference for the committees, board evaluation, compliance for inter-corporate loans, investments, securities and guarantees, and alteration of the memorandum and articles of association as per the Companies Act of 2013.
• Ensured compliance with all statutory and regulatory requirements of the company.
• Pre- and post-board meeting, general meeting, and other committee meetings' compliance with regulatory authorities.
• Worked on the alteration in the MOA and AOA of the company.
• Worked on the increase in the authorized share capital of the company.
• Preparing and assisting in work related to the transfer or transmission of shares, the issuance of duplicate share certificates, and the splitting up of share certificates.
• Preparing the Annual Report and the Annual Filing of various unlisted companies.
• Aided appointment, resignation of directors, statutory auditors, company secretary, regularization of directors, etc., and multiple changes therein.
• Online inspection of the company and preparation of the search report.
• Handled the work related to the rights issue of shares in a company.
• Worked on investment in a company.
• Creation/Modification of Charge in relation to borrowing power.
• Facilitated the change in registered office within the same city, town, and village.
• Assisted in the preparation of the Due Diligence Report.
• Worked on the dematerialization of shares.
• Developed annual and event-based disclosures by directors (MBP-1, DIR-8, Declaration of Independence, etc.).
• Provide legal corporate governance support for assigned key subsidiaries, including advice to the senior executives serving as chairmen and members of the boards of directors.
• Drove preferential allotment, private placement, issue of non-convertible debentures, and conversion of unsecured loan into equity share capital as per the provisions of the Companies Act, 2013.
• Constitution and reconstitution of LLP, annual filing of LLP, and ensured limited liability partnership compliances.
• Ensuring the various RBI compliances, like FC TRS, FC GPR, FLA, Business User, Entity Master For, and other compliances as per the FEMA Act of 1999.
• Assisted in secretarial compliance of overseas subsidiaries (Singapore, Canada, the USA and the UK, etc.).

• Promoting, forming, and incorporating companies, drafting and preparing the Memorandum of Association and Articles of Association, and other documents, as well as their stamping and registration with the Registrar of Companies.
• Preparing notices, director reports, annual reports, resolutions, and minutes of AGM, EGM, BM, and committees meeting.
• Preparation and maintenance of all statutory records, statutory books, and registers as required under the provisions of the Companies Act, 2013, and other applicable laws.
• Filing, registering, representing, attesting, or verifying any of the e-forms (ADT 1, ADT 3, DIR 3, DIR 3 KYC, BEN 1, INC 22, INC 20A, MGT 7, PAS 3, PAS 4, PAS 5, SH 7, SH 4, etc.) returns and applications by or on behalf of the Company.
• Drafted and filed an application for changing the name of the companies, object clause, and multiple changes in directorship.
• Drafted and filed an application for a change in the authorized share capital of the company.
• Drafted and filed an application for the issue, offer, and allotment of rights issue of shares.
• Drafted and filed an application for the private placement of shares, and prepared the Shareholders Agreement and Share Subscription Agreement for the private placement.
• Drafted and filed an application for the split, transfer of shares.
• Drafted and filed an application for the issuance of ESOP shares, ESOP policy, and employee grant agreement.
• Drafted and filed an application for the issuance of debentures and the conversion of debentures.
• Drafted and filed an application for the appointment, removal, resignation, reappointment of auditors, and regularization of directors.
• Formation and incorporation of LLPs, drafting, and filing of various forms as per the Limited Liability Partnership Act, 2008.
• Prepared physical share certificates of a private company and complied with legal formalities.
• Various RBI compliances, like FC TRS, FC GPR, FLA, Business User, Entity Master Form, and other compliances as per the FEMA Act of 1999.

• Creation of Asset Management Report Numbers (AMR Numbers) for both tangible and intangible assets.
• Single/Mass Retirement of Existing Assets.
• Monitoring Laptop Inventory File, Inventory Management.
• Making changes to the existing assets.
• Intercompany Asset Transfer (Tangible and Intangible Assets).
• International Asset Shipment (Tangible and Intangible Assets).
• Posting GLSU in SAP and Blackline.
• Reconciliation of the General Ledger.
• Worldwide Depreciation Expense and Gain or Loss Report.
• Depreciation posting and depreciation run for worldwide.
• General Ledger Reconciliation through BlackLine.
• Preparation of Cash Reports.
• Assisting and responding to the auditor’s query during SOX audit.
• Analyzing the Fixed Asset Policy of a Company.
• Coordinated with management and superiors on special projects, such as GL Creation, Blackline Implementation, and JIRA Training.

Secretarial Activities:

• Analyzing the Memorandum and Article of Association as per Company’s stand.
• Drafting of minutes, notices and resolutions of various Statutory Meetings.
• Prepared and filed various financial forms, annual filings, and corporate documents at the office of the Registrar of Companies, and maintained the statutory register.
• Preparation of the Director's Report and Annual Report.
• Documentation on dematerialization, transfer, and transmission of shares.
• Compliances related to the increase in authorized share capital of the company, declaration, and payment of dividend.
• Documentation on Change of Name of the Company.
• Documentation on mergers and acquisitions of the companies.
• Composed and provided company contract documents and other documents.

Finance:

• Preparation of Fixed Assets Register.
• Verifying employee expense reimbursement and preparation of payment run for employee reimbursement in SAP.
• Documentation on Filing Softex Returns.
• Raising training invoices to customers.
• GL Account Clearing, Depreciation Reconciliation, and other accounting and finance-related activities.

RBI Compliances:

Various RBI compliances (FC TRS, FC GPR, FLA, Business User, Entity Master Form, SMF, compounding of an offence, etc.) and other compliances as per the FEMA Act of 1999.

GST Compliances:

• Preparation and review of GST monthly returns.
• Preparation of delivery challans.
• Generating E-way Bills.
• Supported on GST reconciliation.

Others

• Knowledge sharing PPTs on the Companies Act, 2013, GST Act, 2017, Direct Taxation, Cross Border Merger, Key Performance Indicators, and Data Protection Law.
• Coordinated with the Payroll team to identify and evaluate the Actuarial Vendor.