Chamundeswari M

ANI Technologies Pvt. Ltd. - Jul 2012 to Mar 2022.

Ola Electric Technologies Pvt. Ltd. & Ola Cell Technologies Pvt. Ltd. - April 2024 to present.

Daily and Regular Activities

• Coordinating team efforts for vendor invoice validation and SAP posting.
• Following up with business stakeholders regarding advance closures.
• Liaising with business units and vendors to collect necessary documentation (TRC, NoPE, and Form 10F) for Forex transactions.
• Preparing daily and weekly pendency reports for internal review.
• Generating daily GRN, allocation, and productivity reports.
• Preparing daily working capital and weekly cash flow reports for management review.

Payment Process

• Managing domestic and international vendor payments.
• Maintaining tracking reports for vendor payment data, including invoice and UTR details.
• Coordinating with the Tax team and CA Firm for 15CA, CB documentation related to international transactions.

Month-End Process & BRS Closure

• Managing monthly BRS closure and preparing monthly balance sheet schedules for payables and advances.
• Ensuring timely internal and statutory audit closures.
• Handling accounting, payments, and the preparation of management reports.
• Updating daily MIS reports (bookings), and overseeing monthly book closures and MIS reporting.
• Monthly BS Schedules & Cost Report review
• Montly general ledgers (related to cost report) review

Vendor Reconciliation Activity

• Supervising the vendor reconciliation team (two members).
• Resolving queries regarding vendor ledgers, and coordinating between the team and vendors.
• Managing audit closures for vendor balance confirmation certifications.
• Overseeing quarterly reconciliation outreach, specifically ensuring MSME vendor outstanding payments are cleared within 45 days to maintain compliance.

Additional Responsibilities

• Resolving branch payment, operational, and petty cash issues.
• Preparing monthly employee attendance for HR, and maintaining all digital and physical records.
• Utilizing automated accounting systems for data input and report generation.
• Maintaining various Google trackers and Excel reports to be published to management and operational teams.

• Reporting & Data Management: Prepare daily reports for IBM, Fidelity, Northern Trust, and Microsoft, and update them in the system. I also maintain trackers in MS Excel and publish reports to the HR teams, including monthly MIS reports and monthly employee attendance.
• Operations & Logistics: Collecting daily trip sheets from all sites, and updating the software. I coordinate with site supervisors to collect reports, and relay updates to the operations team. Additionally, I monitor company websites for bookings, and arrange vehicles accordingly.
• Financial Tasks: Preparing daily petty cash vouchers, and updating them in Tally. At the end of each month, I perform company-wide final data costing and prepare invoices.
• Recruitment and Coordination: Planning and coordinating with vendors for weekend recruitment events.
• Administrative Support: Maintaining and securing all physical files and documentation.

• Quality Control: Performing quality checks on candidate documents uploaded to the recruitment tool, and auditing candidate offer details across three different Accenture internal tools.
• Data Management: Updating qualification and employment details within the system.
• Auditing and Documentation: Manually auditing employee files, preparing checklists in Excel, and organizing physical files for secure storage.
• Candidate Coordination: Contacting candidates to resolve document insufficiencies, and managing the submission of replenishment documents.
• File Maintenance: Re-auditing employee personal files and ensuring all documentation is complete and correctly filed.

• Communication and Logistics: Managing incoming calls, connecting candidates, and handling the dispatch of couriers and technical drawings.
• HR Documentation: Maintaining employee profiles and documentation, including manual auditing, and preparing checklists for personal files.
• Document Management: Handling candidate submissions, resolving documentation insufficiencies, and ensuring secure filing and packing.
• Verification: Reviewing all submitted documents to ensure compliance with mandatory requirements.
• Meeting Coordination: Organizing weekly meetings and notifying the relevant candidates.