DEBABRATA CHAKRABORTY

• Responsible for maintaining accurate financial records, handling day-to-day accounts.
• Handle Accounts Payable & Receivables
• Maintain Financial Documents & Reports
• Ensure timely and accurate accounting compliance for monthly closing
• Prepare monthly GST data for filing GSTR-1 and reconciliation of GSTR 2A.
• Manage TDS calculation, deduction & payment.
• Maintain compliance documents, invoices & audit supporting records.
• Ensure timely customer invoicing within company’s prescribed time frame.
• Coordinate with auditors & tax consultants as and when required.
• Prepare MIS reports, financial statements & other management reports.
• Work closely with Operations & CHA Team for day-to-day activities
• Maintain Professional Tax Record, Registration, Payments & filing Annual Return
• Reviewing work done by team members & ensuring quality control.

Additional Responsibilities: HR & Office Administration.

• Manage day-to-day office operations and ensure smooth functioning of the workplace
• Handle office facilities including housekeeping, security, maintenance, and office infrastructure
• Coordinate with vendors, service providers, and external agencies
• Manage office supplies, stationery, inventory, and asset records
• Maintain administrative documents, records, and reports
• Monitor office expenses and support cost control activities
• Coordinate meetings, travel arrangements, and office events
• Handle purchase requests and ensure timely availability of office requirements
• Supervise office support staff and ensure discipline & productivity
• Ensure compliance with company policies and administrative procedures
• Maintain employee records, joining documents, and HR files
• Coordinate employee onboarding formalities
• Maintain attendance, leave records, and employee data
• Assist in payroll inputs and HR documentation
• Handle employee queries and HR coordination activities

• Preparation of monthly revenue & expenses, received & disbursements including account receivables, accounts payable. General Ledger reporting.
• Processing of operational expenses.
• Invoice creation & timely submission.
• Assist in documentation & monitoring of internal controls.
• Assist in month-end, quarter-end & year-end closing of operational jobs.
• Prepare, review & analyse of monthly financial statement & report any variances to the concerned heads.
• Preparation of periodic management reports.
• Preparing reports related to operational income (gross margin) of individual sales persons.
• Compliance of all statutory payments to Govt. authorities like GST & TDS.

• Oversaw all accounting activities at the branch, ensuring compliance with company policies and regulatory standards.
• Ensured accuracy and integrity of all accounting records at the branch.
• Executed bank reconciliation processes to ensure accuracy of financial records.
• Daily updating and continuous monitoring of customer and vendor accounts.
• Preparation of periodic management reports.
• Compliance of all statutory payments to Govt. authorities like Service Tax, P.Tax and TDS.
• Liaised with internal and statutory auditors on compliance and reporting matters.
• Conducted interbranch reconciliation to ensure accurate financial reporting across branches.
• Ensuring appropriate liquidity management at the branch.
• Prepared operational income reports (gross margin) for individual salespersons.
• Producing relevant reports in respect of various categories of customers.

• Handling accounting/financial activities related to Export Logistics which are mainly as follows:
• Coordination with operational people in Export Logistics for timely submission of invoices of Vendors/Custom House Agent (CHA)/Freight Forwarders/Transporters and Shipping Lines.
• Checking & Processing of various Service provider invoices for payments.
• Coordination with Shipping Lines & Freight Forwarders for settlement of Debit/Credit Notes.
• Account reconciliation on a quarterly basis for major Vendors/Service Providers.
• Posting of voucher in ERP (BAAN).
• Monthly MIS reports.
• Preparation on monthly (Freight, IHC/THC etc.) provisions against expenses and subsequently passing necessary entries in ERP systems.
• Liaising with internal and statutory Auditors.
• To generate periodic reports & MIS which helped management to take decisions.

• Looking after the payments to Vendors / Contractors and Shipping Lines on a daily basis.
• Credit control for Ocean Export Activities.
• Dealing with various Shipping Lines for issuing Debit Notes and collections of Brokerage payments.
• Issuing of Debit/Credit Notes to Shipping Lines, Debtors etc.
• Preparation of daily fund flow.
• Looking after tax-related matters like TDS, Service Tax and filing annual returns.
• Debtors ageing and account reconciliation.
• Inter Branch Reconciliation.
• Job costing on a monthly basis.
• To generate periodic reports & MIS which help the management to take decisions.
• Assisting in finalizing Profit & Loss A/c and Balance Sheet.
• Liaising with internal & statutory auditors.

• Collection of revenue during the time of releasing Delivery Order & Bill of Lading.
• Disbursement of cash in Agency Accounting, settlement of daily reimbursement & payment to the vendors, settlement of staff imprest and advances.
• Segregating of funds, collected during a particular period and transferring it into respective Bank A/c's.
• Bank reconciliation.
• Debtors Ageing, filing TDS, MIS reports.
• Providing revenue related information (Vessel/Voyage) for GSA.

• Monitored outstanding debts age-wise and city-wise for debtors and sub-agents to maintain effective cash flow.
• Provide timely financial reports to the Management.
• Managed daily vouchers, reimbursements, and settlement of imprest accounts to ensure accurate financial tracking.
• Managed office petty cash transactions accurately and efficiently.
• Preparation of Cargo Sales Report on a a fortnightly basis and settlement of payments to the Airlines.
• Payroll Accounting.

• Processed and approved incoming and outgoing invoices, ensuring timely payments and accurate records.
• Executed reconciliation of accounts for debtors and creditors to ensure financial alignment and resolve discrepancies.
• Conducted monthly bank reconciliations for multiple financial institutions to ensure accuracy of account balances.
• Prepared cash, bank, and journal vouchers with precise account coding to maintain financial accuracy.