Deepika
Gurgaon
Summary
Proven procurement expert with a track record of strategic sourcing and operational excellence at HCL Technologies Ltd. Excelled in vendor negotiations and contract management, achieving significant cost savings. Skilled in ERPs and adept at cross-functional collaboration, recognized for outstanding performance with a keen eye for risk evaluation and efficiency improvements.
Overview
8
8
years of professional experience
Work History
Senior Analyst
HCL Technologies Ltd.
06.2023 - Current
- Managed end-to-end procurement lifecycle, from receiving and analyzing purchase requisitions to ensuring alignment with organizational requirements
- Sourced, evaluated, and onboarded vendors through market research and benchmarking, ensuring competitive pricing and quality standards
- Drafted and issued RFX documents (RFI, RFP, RFQ) tailored to stakeholder needs, ensuring timely and cost-effective solutions
- Negotiated contracts with vendors to achieve optimal pricing, discounts, and payment terms, leading to cost savings
- Prepared, reviewed, and redlined contracts in compliance with negotiated terms, securing necessary internal approvals
- Coordinated with cross-functional teams and stakeholders to gather requirements and finalize agreements
- Streamlined contract approvals with functional heads and management to expedite procurement processes
- Issued purchase orders post-contract finalization and ensured timely vendor compliance
- Oversaw invoice submissions and collaborated with Accounts Payable for timely payments aligned with contractual terms
- Leveraged tools like Salesforce and ERP systems to automate procurement workflows and ensure data accuracy
- Ensured all procurement activities adhered to company policies and regulatory requirements
- Identified opportunities for cost savings and efficiency improvements in procurement operations
- Awarded a certificate for best performance in Q3 of FY 2024
- Awarded by certificate of appreciation from HCL Tech
Domain Trainee
Genpact India Private Limited
09.2022 - 06.2023
- Facilitate discussions with internal teams to gather and define procurement requirements
- Lead the execution of RFI, RFQ, and RFP processes to identify and evaluate potential vendors
- Conduct detailed negotiations with vendors to secure favourable terms and pricing
- Expertise in various contract structures (MSA, CSA, Amendment, Addendum, SOW, Change Request) and commercial models (fixed price, fixed capacity, time & materials)
- Collaborate with legal, information security, data privacy, tax, and audit teams to review and validate contracts
- Manage contract renewals, identify cost-saving opportunities, and implement cost avoidance strategies
- Compile data from diverse sources to create comprehensive reporting packs and maintain an up-to-date contract database
- Oversee vendor performance, handle escalations, and ensure compliance with contract terms
- Develop critical reports Supplier spend Report, E2E, Contract Dump, Weekly/Monthly, RFX Saving Tracker, SLA report, Commercial Benchmark
- Assist the Accounts Payable team in resolving supplier invoice issues to ensure timely payments
- Manage the end-to-end process for vendor onboarding and contract management, including contract draft creation, approval validation, and e-signing
- Lead sourcing projects from inception to completion, ensuring alignment with cost, risk, and service requirements
- Build and maintain strong relationships with key IT stakeholders and manage critical suppliers according to the SRM approach
- Negotiate complex sourcing contracts to achieve optimal value and manage IT-related project contracts, including Application Management Services
- Extensive experience in sourcing, contract negotiation, and management
- Familiarity with Ariba, Salesforce, Excel, Oracle, Service Now and PowerPoint
- Proficient in creating detailed and critical reports for various business’s needs
- Strong capabilities in complex problem-solving, empowerment, and influencing skills
- Proven ability to articulate and disseminate contract terms and operational aspects clearly and effectively
- Creation/Approval of Purchase order post through validation of end to end details
- Lead the execution of RFI, RFQ, and RFP processes to identify and evaluate potential vendors
Executive Sourcing
SBI Cards and Payment Services ltd.
Gurgaon
10.2021 - 08.2022
- Conducted RFP/RFQ processes grounded on business needs.
- Negotiated agreements with vendors.
- Managed in-life aspects of over 100 contracts.
- Performed selection, contracting, and onboarding of new vendors.
- Take care of RFQs, negotiations, contract management, PO creation, and other procurement documentation with the help of the ERP system (Scrabble, Oracle, Leegality) and other internal tools.
- Oversaw complete vendor onboarding for SBI Card vendors.
- Managing day-to-day operations, MIS, data, and inventory for 1,200+ vendors.
- Validating relevant approvals as per the delegation matrix for the creation of the contract draft.
- Creating an agreement draft based on approved services, rate card/value, function, and nature of the transaction.
- Getting the draft agreement validated by relevant authorities, i.e.,
- Risk Approval, Information Security Approval, Legal and Compliance Approvals.
- Validated draft to be shared with the vendor for review and e-signing.
- Getting agreement e-signed internally, post vendor acceptance, and following up with the vendor onboarding team for the creation of the vendor master in the SBI Card System.
- Maintaining repositories for all contracts, publishing monthly, quarterly, and annual dashboards to all functions, and managing master data of vendors on a daily basis while updating the vendor status in the data on a daily basis.
- Maintaining audit data and making reports on a weekly and monthly basis.
- Maintaining Document/Contract Management data on a regular basis.
- Raising and closing contract workflow IDs on Scrabble, uploading contracts to the repository, and finally closing the request on Scrabble.
- Execution and validation of various contracts, such as MSA, PSA, LOI, SOW, addendums, renewals, extensions, MNDA, standalone agreements, etc., as per requirement.
- Approving the contract workflows from relevant queues, post-validation, all necessary documents and approvals.
- Ad hoc queries and tasks on a daily basis.
- Post-execution of the contract, connect with the supplier for payment of the invoice.
- Awarded the Champion of the Quarter for best performance in FY 21-22.
Credit Processing Associate
Ngasso Pvt. Ltd.
09.2016 - 10.2017
- MIS updation in Google sheets on daily basis and send it to Cluster Head
- Credit Manager for their file status
- Send documents to lawyer for TSR
- Enter details in HDFC ERP agriculture system
- Send file status to Relation Manager
- Validate related documents for agriculture loan
- Send email to cluster head and Credit Manager for their file discrepancies
Education
Bachelor’s degree - BCA
Kurukshetra University
05.2013
Intermediate School -
S.D. Girls School
03.2010
High School -
S.D. Girls School
02.2008
Skills
- Strategic Sourcing/Planning
- Price Negotiations
- Contract Negotiations Management
- Procurement/Purchase
- Operations Management
- Risk Evaluation
- E-Signing Process
- Skilled in Drafting Legal Contracts
- Vendor development & Management
- Internal Stakeholder Collaboration
- MIS & Trackers
- Document Management
- Supply Chain Management
- Budgeting & Cost Control
- Facilities (Admin) & Logistics Management
- MS Office
- ERPs (Oracle, Scrabble, Service now)
- CLM Tools(Ariba,Salesforce)
- Vendor Governance
- RFX Process Management
- E-Auction (RA/FA)
- Renewals & Savings
Spouse
Mr. Saurabh Kumar
Personal Information
- Date of Birth: 11/12/93
- Gender: Female
- Marital Status: Married
Sportshighlights
- First position on district level in Basketball in 2006, 2007.
- First position on district level in Volleyball in 2006.
- Participated in 19th Haryana state Ambulance competitions in 2009.
Areas Of Interest
- Singing
- Cooking
- Traveling
Timeline
Senior Analyst
HCL Technologies Ltd.
06.2023 - Current
Domain Trainee
Genpact India Private Limited
09.2022 - 06.2023
Executive Sourcing
SBI Cards and Payment Services ltd.
10.2021 - 08.2022
Credit Processing Associate
Ngasso Pvt. Ltd.
09.2016 - 10.2017
Bachelor’s degree - BCA
Kurukshetra University
Intermediate School -
S.D. Girls School
High School -
S.D. Girls School
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