Deepti Nair
Delhi
Summary
Highly organized and detail-oriented Executive Assistant with over 9 Plus years of experience supporting C-suite executives and senior leadership in dynamic, fast-paced environments. Proven ability to manage complex calendars, travel arrangements, and confidential communications. Skilled in handling purchase orders, invoice processing, vendor coordination, and financial documentation with accuracy and efficiency. Adept at multitasking, prioritizing, and streamlining administrative processes while maintaining a high level of discretion and professionalism.
Overview
10
10
years of professional experience
Work History
EA to Property Head
Colliers International
Noida
06.2022 - Current
- Processing expense reports and assist with budget tracking and invoice management.
- Arranging domestic and international travel, accommodations, and itineraries.
- Handling confidential and sensitive information with discretion and professionalism.
- Acting as a point of contact between the executive and other departments, staff, clients, and external stakeholders.
- Planning and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Maintaining vendor records and coordinating payments with finance.
- Supporting budget tracking & expense reporting.
- Arranging F&B for the clients.
- Organizing and maintaining digital and physical files and records.
- Supporting special projects and ensure timely completion of tasks.
EA to CEO
BHAVNA CORP
Noida
03.2020 - 05.2022
- Manage schedules for executives, directors, and CEOs.
- Ensure that all travel details and logistics are managed properly.
- Greet guests and visitors and provide preliminary information.
- Managing personal services to executives.
- Raising PO every month for day-to-day office items.
- Client support & In-house team support.
- Facilitating Vendor Payouts.
- Preparing left reports of all the staff and sharing it with Reporting Manager.
- Assigning welcome kits to the New Hires and verifying the documentation as per the policy.
- Maintaining Invoice trackers on monthly basis and verifying it with CA as well.
- Co-coordinating with HR in allocating Medical Insurance Cards to all employees.
- Sharing Action Items of Executive Teams with CEO on weekly basis.
- Preparing Effort Distribution of Managers weekend wise and depicting it via Bar charts.
- Monitor tasks delegated by executives and ensured that all the projects come to fruition.
- Perform backup activities to secure information.
EA to VP
EFI Opti Tex
Delhi
10.2018 - 01.2020
- Preparing attendance reports and sharing with senior managers.
- Making pro-forma invoices /purchase orders along with DC's.
- Travel management both domestic as well as internationally. (rail /air)
- Making hotel stay arrangements.
- Keeping records of cheques and maintaining the same for further invoicing.
- Creating opportunities and SAP accounts.
- Sending Invoicing Requests as per deals get closed.
EA to COO
Unipart's India Ltd.
Noida
06.2015 - 09.2018
- Taking dictation and their transcription.
- Overall facilitation in Administration & travel arrangements.
- Booking Cabs, Hotels and Guest Houses.
- Making MIS Records of Travel tickets.
- Preparing MOM, compiling & sending the meeting reports from the team.
- Handling the front desk too.
- Welcome visitors, guests, and customers as they arrive and assist them accordingly.
- Executive Assistant to the Director.
- Manage flow of Information- including high level / very sensitive and highly confidential information, with a high degree of discretion, via phone, email, or meetings as applicable, to the management, staff, customer, vendor, or any other associated stakeholder.
- Assisting Founder/ Director in his day-to-day routine activities and ensuring effective handling of same.
- Setting business meeting agendas, sending memos, accepting visitors, handling conference room occupancy.
Education
MA - ECONOMICS
INDIRA GANDHI NATIONAL OPEN UNIVERSITY
01-2022
PG DIPLOMA IN SECRETARIAL MANAGEMENT -
YWCA
02-2015
BA - ECONOMICS
MAHARAJA AGRASEN COLLEGE
01-2014
Skills
- MS - Office
- Internet Browsing
- Administrative support
- Project coordination
- Time management
- Effective communication
- Discretion handling
- Problem solving
- Attention to detail
- Networking
- Teamwork and collaboration
- Analytical thinking
- Recordkeeping
- Interpersonal communication
- Problem resolution
- MS office
- Clerical support
- Self-Directed
- Multitasking Abilities
- Problem-solving
- Training & Development
- Quality assurance
Hobbies and Interests
- Reading
- Listening Music
- Watching Movies
Personal Information
- Date of Birth: 01/10/92
- Gender: Female
- Nationality: Indian
Areas Of Interest
- Sales Department
- Admin & Client Relation
- HR & Customer Support
Languages
English
First Language
Hindi
Proficient (C2)
C2
Malayalam
Advanced (C1)
C1
Timeline
EA to Property Head
Colliers International
06.2022 - Current
EA to CEO
BHAVNA CORP
03.2020 - 05.2022
EA to VP
EFI Opti Tex
10.2018 - 01.2020
EA to COO
Unipart's India Ltd.
06.2015 - 09.2018
MA - ECONOMICS
INDIRA GANDHI NATIONAL OPEN UNIVERSITY
PG DIPLOMA IN SECRETARIAL MANAGEMENT -
YWCA
BA - ECONOMICS
MAHARAJA AGRASEN COLLEGE