DEEPIKA S

• We receive over 400 notices a month from authorities, and we track the notices in an encrypted file because it contains SPI information.
• I have created a SharePoint for this process to eliminate the manual work.
• We receive notices from the authority in our internal tool, tracking them in SharePoint, and sending emails to employees asking for their SPII details to nominate the notice.
• After the nomination, call the authority to check on the status of the nomination. All the notices should be cleared from Ford's name.
• Since it’s a lease car, all the infringement notices will be sent to the company. We have ensured there are no fines under the company’s name.
• Daily metrics, monthly metrics, and weekly connections with the location head to discuss the outstanding issues and process improvements.
• Later, I was promoted to the India Lease Car Process to manage end-to-end leasing operations.
• Currently handling the infringement process and Ford lease car operations.
• In the Ford Lease car operation, we will also have invoice processing for services and accruals for the same.

• Manage full-cycle accounts payable, including receiving, processing, and verifying 1,300+ invoices per month, averaging $7.8 million
• Reconcile processed invoices to ensure 100% accuracy by verifying entries and comparing system reports to balances
• Reduced vendor reclassification 50%, ensuring the accuracy of vendor coding and accounts payable batch output
• Slashed costs by 25% by finding new vendors and overseeing their integration during the acquisition process
• Distribute payments to vendors, monitoring discount opportunities and resolving discrepancies in purchase orders, invoices, and payments
• Communicating with the vendors to ensure payments are processed and scheduled on time
• Retrieve and analyze data using Oracle SQL, Excel, and other data management systems.

KEY DELIVERABLES

• Managed and scheduled invoices for payment, including claims, demurrages, and checks on a weekly basis.
• Performed a two-way match for invoices in accounts payable for overall Africa and Asian countries.
• Processed, audited, and compiled information for T&E reports and check requests.
• Resolved issues and discrepancies with the purchasing and receiving teams on time.
• Work closely with the locations to ensure invoices are approved and processed in a timely manner.