DHARSHINI SARAVANAN

Invoice Processing:

• Validate supplier invoices for accuracy, proper approvals, and compliance with company policies.
• Upload invoices into Ariba or other ERP systems, ensuring correct coding and data entry.
• Track and resolve invoice discrepancies or exceptions using the ServiceNow ticketing system.
• Collaborate with Procurement, Finance, and external vendors to ensure smooth invoice processing.
• Support continuous improvement initiatives by identifying process gaps and suggesting solutions.

Travel and Expense:

• Perform timely and accurate reconciliation of corporate travel and expense transactions, ensuring compliance with financial policies.
• Oversee the issuance, activation, and cancellation of AMEX corporate cards, ensuring appropriate employee usage, and resolving card-related issues.
• Utilize AppZen for automated expense auditing, ensuring accuracy and compliance with company policies, while reviewing 7,500+ reports with minimal errors. Identify discrepancies, policy violations, and potential fraud, and take corrective actions accordingly.
• Manage Concur for travel and expense processing, ensuring smooth employee submissions, approvals, and reporting. Provide training and support for employees on that tool.
• Act as the primary point of contact for employees regarding travel and expense-related inquiries, ensuring quick and effective resolution of issues.
• Ensure all expenses comply with company travel policies, and regulatory requirements. Identify and report any noncompliant claims.
• Support finance teams in month-end closing activities by ensuring accurate posting of expenses, and timely clearing of outstanding transactions.
• Work closely with travel agencies, AMEX, and other vendors to resolve billing disputes, manage credit card limits, and improve service efficiency.
• Continuously assess and enhance T&E processes, suggesting automation and efficiency improvements to management.
• Generate reports on employee spending trends, policy violations, and cost-saving opportunities using Concur and other analytical tools.
• Conduct periodic training sessions for employees on expense policies, system usage, and best practices to ensure compliance and efficiency.
• Work closely with the invoice, MDG, payments, and procurement departments to ensure alignment of policies and efficient expense management.