Gunbala Sharma

• Assisting VP- Flipkart Strategy & wholesale

VP- Government affairs

• Managed complex calendar scheduling with focus on proper allocation of executive availability.
• Contributed to smooth business operations by planning and organizing meetings and conferences.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Prepared meeting agendas and briefing papers for members of board of directors and executive team.
• Project management for the FKW- Aligning the stakeholders, closely monitoring the progress and unblocking the barrier for smooth and speedy execution of the plan.
• Assisting multiple leaders for the international visits on project basis across flipkart

• Handling communications, calendar, support with organizational key leadership team members, and serving as a primary interface with the rest of the Flipkart organization
• Ensuring conflicts are resolved timely and keep the leader on time between commitments
• Arrange, take notes, summarize all follow up actions, and attend direct report meetings and organizational All Hand meetings for the team
• Keeping a regular tracker of all key actions items to ensure accountability, tacking and effectiveness of meeting sessions
• Support global visitors and support the leader(s) global commitment requirements including logistic requirements, scheduling of meetings, organizing sessions within and outside of the department
• Support and coordinate external sessions for the leader(s) related to community activities, seminars, speaking engagements, training, etc
• To support the external exposure and community relations/ networking across the industry
• Proactively assess requirements and needs ahead of time by looking ahead and planning for upcoming needs
• Superb follow through and organization skills
• As tasks are varied and rearranged constantly in priority
• Handling communications / arranging meetings with vendors/ service providers according to the business needs
• Support and coordinate for all the PR/PO and Investment IDs approval on timely basis to ensure all the project timeline are met
• Mentor new executive assistant(S) to understand workflow and familiarization of the policies and process according to the FK standard
• Supporting the PD team in organising the promo evaluations

• Managed Executive's every-changing schedule, including scheduling meetings and appointments
• Prioritized and managed conflicting appointments using keen judgment to streamline daily, weekly and monthly recurring calendar events
• Arranged domestic and international travel arrangements and Visa processing, including booking flights and ground travel, confirming hotel, dinner reservations and preparing itineraries
• Communicated with internal and external customers, prospects, partners and vendors while exhibiting the highest degree of professionalism
• Managed executive expenses using Concur expense tracking system
• Created and tracked purchase orders, contract negotiations, and booked locations for offsite meetings
• Coordinated and planned for quarterly townhall meetings
• Anticipated the needs of the Executive and acted accordingly

• Supervise physical security staff to ensure compliance with legal, regulatory, and corporate policies
• Manage day-to-day operations at standalone sites, including incident response to safeguard company interests
• Conduct detailed investigations and escalate incidents per Corporate Security procedures
• Oversee safety and security protocols, including access control, onboarding/offboarding, and fraud prevention
• Drive implementation of security systems, analyze trends for process improvement, and ensure cost optimization

• Monitor and authorize entrance and departure of vehicles, visitors, and employees
• Inspect equipment, structures, and materials for errors and defects
• Screen guests, visitors, and employees for weapons and contraband
• Detect suspicious activities and maintain order among patrons and employees
• Write reports on property damage, theft, unauthorized individuals, and unusual occurrences