Hemavathi K
Bangalore
Summary
To be associated with a progressive company as Transition / Transformation / Operation Lead in Statutory Compliance, Payroll and HR Operations, Transitions, Audit, and Implementations of new system
Overview
19
19
years of professional experience
Work History
Payroll Analyst
Cisco Systems India Private Limited
07.2018 - Current
- Managing end to end process of NPS, Provident Fund and Gratuity Trust
- Managing Operational Retiral activity includes, Provident Fund, Gratuity, Investments, and Employees queries
- Managing Labour activities like filing bonus returns, annual returns, leave reports etc
- Co-ordination with HR operations, Finance, Mobility team to retrieve the data for the respective applications
- Handling all kinds of Audits – Statutory, Global, GRC, Internal, and Government audit
- Manage governance for Benefits, Operations, and Investments
- Liaising with the statutory boards on the new enhancements and align the configuration in the payroll application
- Co-ordinating and following up with the vendors to ensure the remittances payments done within in the due date and collecting the acknowledgement copies for our internal records and audit purposes
- Payroll Accounting
- Effectively manage to respond the circulars from the statutory boards
- Yearend reporting to the statutory authorities within the due date and broadcast the forms for all the employees to view the forms online
- Agreement with the vendors and managing their billing
- Mode of processing – Outsourced (14000 employees)
- Transition:
- Brought SSO in place to avoid multiple logins with the credentials
- Successful implementation of online submission (Digitalization of process) for new hires before joining
- Total re-engineering of legacy process, updating the SOW’s and finalizing control points
- Created a system to store the data of Gratuity claims which were processed manually
- International workers data were automated to the system with the passport details to avoid follow ups with the employees
- Achievement:
- Awarded with “Benefit Everyone” thrice – One by the Manager for the calculations done retrospectively for last10 years
- Twice by the employees for guiding them to avail the Retirement benefits in time
Assistant Manager – Domestic Outsourcing
Spearhead Services Pvt Ltd
03.2017 - 07.2018
- Handled4 clients, related to Payroll, end to end Retiral activity, statutory compliance, and HR Operations
- Managed Retiral activity related to Provident Fund, Superannuation, Accounting, and Gratuity for employee count of105000
- Regulatory/ statutory compliance and interaction with regulatory authorities
- Planning and execution of Financial Audits pertaining to Provident Fund, Gratuity, and Superannuation accounts
- Managing to close year end smoothly within the statutory deadlines
- Testing of payroll software for any up gradation in system and calculations
- Statutory Accounting
- Mode of Process – Client delivery of Payroll and Statutory compliance
- Transition:
- Automated the Gratuity process – Calculation was simplified and automatically done by the system as per specific guidelines
- Income Tax Computation Sheet was auto generated by the system
- Form16 – Successfully implemented the merger activity of Form16 Part A & B for10000 employees
- A database was created as per the client requirement to store the data for approximate105000
- Exit Formalities – Hard copies were replaced with the scan upload and became a part of leavers communication
- Achievement:
- Recognition by the Management for Form16 generation
Assistant Manager Client Delivery
Payfront Technologies India Private Limited (Formerly known as AON Hewitt)
04.2008 - 02.2017
- End to end payroll processing for4 clients with the head count of7000
- End to End employee process from hiring to retiring
- Transition of new client for services related to Payroll and statutory compliance
- Preparing and monitoring monthly payroll Calendar (from input to accounting of payroll expenses) Running Monthly Payroll Process Payroll Accounting
- Validate the result of string testing and provide necessary guidance to make the configuration changes
- Managing Query Resolution Team, IT Proof validation team, Form16 team
- Statutory Compliance related to payroll
- Yearend activity – end to end process i.e., from the year end communication to issuing of Form16
- Managing Retiral activity related to Provident Fund, Superannuation, Accounting, and Gratuity
- Planning and execution of Financial Audits pertaining to Provident Fund, Gratuity, and Superannuation accounts
- Process Innovation & Improvement
- Publishing various analytical data for stake holder consumption
- Effectively manage performance & people issues with least or no instability in client deliveries
- Responsible for establishing resource backup mechanism including intern location backups for as part of business continuity in case of eventualities
- Mode of Process – Client Delivery for Payroll and Statutory Compliance
- Transition:
- Integrated the Payroll and retiral process in a same application for all the clients which had services of both Payroll and Retirals
- Testing of Payroll/Retirals systems for process implementation
- Testing the inhouse application from end user point of view
- MIS Reports
- Talisma application end to end like routings, creating alias, teams, & user license, accessing server, and creating the schedulers
- Achievements:
- “Hewitt Champion” for2011 for streamlining the process in AON Hewitt
- “Hewitt Business Result” award for “Year End” project in AON Hewitt
- “Sweepstakes” award for4 times in2009,2011,2012,2013 in AON Hewitt
- “Plaudit “award for implementing a new idea for process development in AON Hewitt
Executive
IBM Daksh India Pvt Ltd
11.2005 - 07.2007
Education
Master’s Degree in Commerce -
Skills
- Experience in Payroll, Statutory Compliance, Benefits, Compensation, and Accounting
- Good at payroll ERP system transition and implementation skills (SAP, HRMS, and Workday)
- Good at Payroll /HR Process and Internal control specialist
- Effective Communicational and Interpersonal skills
- Multi-Vendor Management
- Self- motivated leader/team member contributes efficiently towards Organization development and team building
Disclaimer
Date: Place: Bangalore (Hemavathi K)
Timeline
Payroll Analyst
Cisco Systems India Private Limited
07.2018 - Current
Assistant Manager – Domestic Outsourcing
Spearhead Services Pvt Ltd
03.2017 - 07.2018
Assistant Manager Client Delivery
Payfront Technologies India Private Limited (Formerly known as AON Hewitt)
04.2008 - 02.2017
Executive
IBM Daksh India Pvt Ltd
11.2005 - 07.2007
Master’s Degree in Commerce -
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