Hemraj Kuradiya
New Delhi
Summary
Results-driven Admin Manager with extensive experience at ASHOKA DISTILLERS AND CHEMICALS PVT. LTD., specializing in vendor negotiations and staff management. Demonstrated a 30% increase in administrative efficiency through strategic utilization of IT skills and strong interpersonal communication. Proficient in policy development and process improvement, consistently creating a positive and productive workplace.
Overview
19
19
years of professional experience
Work History
Admin Manager
ASHOKA DISTILLERS AND CHEMICALS PVT. LTD.
Delhi
10.2017 - 09.2024
- Manage and supervise administrative staff, including receptionists, administrative assistants, and clerical personnel
- Develop and implement administrative policies, procedures, and systems to streamline operations and ensure compliance with company standards and regulatory requirements
- Plan and monitor administrative budgets, control expenses, and negotiate contracts with external service providers
- Oversee, coordinate and supervise facilities management, including office space planning, Security, Renovations for office facilities and equipment
- Managing proper repair & maintenance of office services i.e
- Electrical, Air Conditioners, Plumbing, Housekeeping, Civil works, Pest Control, CCTV & DVR, Fire extinguisher, EPABX, Attendance Machine, Printers & Photocopy Machine, Genset repair & maintenance, UPS Battery services and renewal of AMC’s & agreements
- Vendor management-Making a strong database of vendors & ABC classification of vendors on the basis of criteria like cost, quality & timely delivery
- Maintaining existing & new suppliers list
- Maintain relationships with external vendors and service providers for maintenance-related services and negotiate contracts to ensure cost-effective solutions
- Making rates comparative & generating Purchase orders of admin related items to ensure cost-effective solutions
- Manage office supplies, equipment, and inventory, ensuring availability and functionality for staff
- Coordinate travel arrangements i.e
- Air, Train, Bus Tickets, Taxi/Cab, Transport booking, Hotel booking, meetings, conferences, and events for MD, Director, senior management and other staff as needed
- Event Management-Organize and manage internal and external events
- Manage logistics for events, including venue selection, catering, and materials preparation
- Also manage internal buildings events like fire drills, inspections, etc
- Attending Hearing District and Session Court for Legal cases
- Follow up with the Court authorities on various matters
- Liaisoning, coordinating with the various Govt
- Departments & authorities i.e
- MCD, Tehsil office, Registrar office, Police Station, Pollution Department, Fire Department for NOC’s, Agreements, Affidavit’s renewal, Water & Electricity Board, PF & Labour office as required etc
- Handle confidential information with discretion & integrity and organize filing systems
- Prepare and analyze reports on administrative and maintenance performance and make recommendations for improvement
- Stay up-to-date on industry trends & implement changes as needed to enhance efficiency and effectiveness
- Maintain office Staff Attendance & Leave, Reception area and support to HR department
- Reconciliation of vendor bills and responsible for all payments of Facility bills
- Check, Verify & process all bills for speedy payments and making vendor relations also
- Review utility bills consumption and strive to minimize costs
- Manage office infrastructure & equipments
- Maintain & check of stationery, pantry, Housekeeping items stock are up to date
- Arrange & supervising Security Guards & liaisoning with a facilities companies
- To educate, motivate, and train admin staff including Housekeeping, Drivers & Security guards
- Making weekly, monthly & yearly MIS reports of admin related works
Manager – Administration
FORME COMMUNICATIONS TECHNOLOGY INDIA PVT. LTD.
Gurgaon
11.2015 - 09.2017
- Office Management- Oversee the daily administrative operations of the office, ensuring a well-functioning and efficient work environment
- Facility Management: Supervise office premises, Repair & maintenance of office equipments, Housekeeping, Security and ensure compliance with health and safety regulations
- Repairing, Servicing, AMCs & maintenance of Electricity Genset, office & factory AC’s etc
- Vendor Management- Identify and manage relationships with vendors and service providers for office supplies, equipment, IT services, etc
- Classification of vendors on the basis of criteria like cost, quality, timely delivery etc
- Development of new vendors and updating vendors list time to time
- Evaluating vendors & negotiating the price, delivery schedule and terms and conditions with them
- Timely clearance of vendor payments & handling vendor queries
- Event Coordination- Organize and manage internal and external events, including meetings, conferences, and corporate events
- Manage logistics for events, including venue selection, catering, and materials preparation
- Travel Management- Handle all domestic and international travel arrangements including flights, accommodation, and transportation for employees
- Negotiation with travel agents for domestic/International travel
- Budgeting and Cost Control- Plan and monitor administrative budgets, control expenses, and negotiate contracts with external service providers
- Inventory Control- Manage office supplies, track stock levels, and ensure proper procurement to maintain adequate inventory
- Making rates comparative & generating Purchase orders for purchasing of office equipments cost-effective solutions
- Compliance and Policies- Ensure that company policies, legal guidelines, and administrative regulations are followed and updated regularly
- Team Leadership:- Manage the administrative staff, delegate responsibilities, and ensure professional development and high performance of the team
- Liaisoning- coordinating with the various Govt
- Departments & authorities i.e
- MCD, Tehsil office, Registrar office, Police Station, Pollution Department, Fire Department for NOC’s, Agreements, Affidavit’s renewal, Water & Electricity Board, PF & Labour office as required etc
- Manage repair & maintenance- Manage of all office services i.e
- Electrical, Air Conditioners, Plumbing, Housekeeping, Civil works, Pest Control, CCTV & DVR, Fire extinguisher, EPABX, Attendance Machine, Printers & Photocopy Machine, Genset repair & maintenance, UPS Battery services and renewal of AMC’s & agreements
- Front Desk Management- Supervising & maintain reception activities
- Maintaining daily Bio metric attendance of Staff & workers
- Manage courier, incoming & outgoing calls, registers, refreshments for staff & workers and other requirements
- HR Support- Providing & support joining & Exit formalities of Employees
- Providing assistance in organizing trainings, events etc
- Handling the Employees Attendance, wages and Leave Records
- Provide administrative support to senior management and other departments as required
- Maintain and update files, databases, records & other documents
- Ensure that all files and records are maintained
- Arrange & supervising Security Guards & liaisoning with a facilities companies
- To monitor visitor movement and all security guards register inside office & factory premises
- Making weekly, monthly & yearly MIS reports of admin related works
Asst. Admin Manager
BEACON ELECTRONICS
Delhi
09.2007 - 10.2015
- Plan and coordinate administrative procedures, systems
- Developing, reviewing and improving administrative systems, policies, and procedures
- Take care of Housekeeping, Repair & Maintenance, Security, CCTV, Fire Extinguisher and Pantry
- Arranging Stationery, Transportation & Security systems
- Maintenance Responsibility includes–AC repair & maintenance, Generator repair & maintenance, Heavy Machine repair & maintenance, Refrigerator and RO repair & maintenance, Furniture, Chair repair & maintenance and AMCs renewal
- Handling maintenance & repairing in two plants-Neemrana, Rajasthan & Haridwar
- Vendor Management-Identify and manage relationships with vendors and service providers for office supplies, equipment, IT services, etc., while ensuring cost-effective solutions
- Liaoning with the Govt
- Sector/Department
- To fix Appointment with client & Calendar Management
- Arrange, events meeting & conferences
- Letter drafting & Communicating through Telephonic,E-mail between Organizations
- Maintaining Petty cash, Pantry & expanses details
- Arranging Hotel, Guest House & Travel arrangement-Making online Rail Tickets, Air Tickets & Bus Tickets for staff & MD/directors
- Making Rate Comparative, Purchase orders & Tracking system of admin relative items
- Making Stock details, Couriers, Vouchers
- Filling Employee form and Making wages & salaries details of employees
- Maintain attendance
- Making & Maintaining all Insurance of the Firm, Car, Bike/Scooter & Mediclaim
- Making & arranging Letter head, Envelope, Stickers, ID card, Visiting cards of the Firm & Employee
- Generating Sale Bill of different companies in ERP & excel
- Making all payments letter & follow up with vendors
- Maintain & updating Billing details in Excel and updating received payments
- Maintain Import / Export documentation and office Filing & records systems
- Responding E-mail, doing all online work, Scanning and Fax to respective companies
Admin Executive
Aptech Pvt. Ltd.
Delhi
04.2006 - 07.2007
- Take care of Housekeeping, Repair & Maintenance, Security, Stationery & Pantry
- Maintaining Students records, Form filling in the system and updating regularly
- Preparing MIS in Excel & Online working & data entry in firm software
- Maintaining correspondence & communicating accordingly between Organizations
- Making wages & salaries details of employees
- Maintaining Filing records systems & Responding E-mail, Scanning and Fax
Education
B.A (Hons.) - Political Science
Rajdhani College
Delhi01.2004
One year “O” Level - Computer Application
Webuniv Infotech Pvt. Ltd.
Punjabi Bagh, New Delhi01.2003
12th -
Govt. Boys. Sr. Sec. School No.1
Madipur, Delhi01.2001
10th -
Govt. Boys. Sr. Sec. School No.1
Madipur, Delhi01.1999
Skills
- IT Skills
- Window-98, XP, 2000, 2003, 2007 & 2010
- Ms-Dos, Ms-Word, Ms-Excel, Ms-Power Point, Ms-Access
- Ms-Outlook Express and ERP 90 software
- Internet Surfing, Online working, E-mail, Scanning, Fax etc
- English Typing knowledge with 50 WPM Speed
- Others Skills
- Possess strong interpersonal & communication skills
- Maintain a positive work atmosphere by behaving and communicating in a manner so that you get along with candidates, clients, co-workers & supervisors
- Interest in learning new technologies, highly self-motivated and strong work ethics
- Ability to handle tremendous pressure Receptive to change, new ideas and feedback
- Documentation and control
- Policy and procedure modification
- Developing policies and procedures
- Staff management
- Event planning
- Account reconciliation
- Contract preparation
- Proposal writing
- Resources allocation
- Budgeting and expense monitoring
- Employee onboarding
- Expense reports
- Project planning
- Hiring and training
- Verbal and written communication
- Scheduling
- Event coordination
- Presentation design
- Process improvement
- Office administration
- Quality standards
- Performance evaluations
- Performance improvement
- Stakeholder management
- Budget administration
- Relationship building
- Travel arrangements
- Calendar management
- Records management
- Administrative improvement
- Organization and multitasking
- Accounting procedures
- Meeting coordination
- Vendor negotiations
- Mail handling
- Customer service management
- HR support
- Office supervision
- Office management
- Team collaboration
Languages
- English
- Hindi
Hobbies and Interests
- Music & People Networking.
- Reading books, News & Cricket.
Salary
Negotiable
Personal Information
- Father's Name: Mr. Lekh Ram Kuradiya
- Date of Birth: 10/02/83
- Marital Status: Married
- Religion: Hindu
Timeline
Admin Manager
ASHOKA DISTILLERS AND CHEMICALS PVT. LTD.
10.2017 - 09.2024
Manager – Administration
FORME COMMUNICATIONS TECHNOLOGY INDIA PVT. LTD.
11.2015 - 09.2017
Asst. Admin Manager
BEACON ELECTRONICS
09.2007 - 10.2015
Admin Executive
Aptech Pvt. Ltd.
04.2006 - 07.2007
B.A (Hons.) - Political Science
Rajdhani College
One year “O” Level - Computer Application
Webuniv Infotech Pvt. Ltd.
12th -
Govt. Boys. Sr. Sec. School No.1
10th -
Govt. Boys. Sr. Sec. School No.1
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