Results-driven Admin Manager with extensive experience at ASHOKA DISTILLERS AND CHEMICALS PVT. LTD., specializing in vendor negotiations and staff management. Demonstrated a 30% increase in administrative efficiency through strategic utilization of IT skills and strong interpersonal communication. Proficient in policy development and process improvement, consistently creating a positive and productive workplace.
Overview
19
19
years of professional experience
Work History
Admin Manager
ASHOKA DISTILLERS AND CHEMICALS PVT. LTD.
Delhi
10.2017 - 09.2024
Manage and supervise administrative staff, including receptionists, administrative assistants, and clerical personnel
Develop and implement administrative policies, procedures, and systems to streamline operations and ensure compliance with company standards and regulatory requirements
Plan and monitor administrative budgets, control expenses, and negotiate contracts with external service providers
Oversee, coordinate and supervise facilities management, including office space planning, Security, Renovations for office facilities and equipment
Managing proper repair & maintenance of office services i.e
Electrical, Air Conditioners, Plumbing, Housekeeping, Civil works, Pest Control, CCTV & DVR, Fire extinguisher, EPABX, Attendance Machine, Printers & Photocopy Machine, Genset repair & maintenance, UPS Battery services and renewal of AMC’s & agreements
Vendor management-Making a strong database of vendors & ABC classification of vendors on the basis of criteria like cost, quality & timely delivery
Maintaining existing & new suppliers list
Maintain relationships with external vendors and service providers for maintenance-related services and negotiate contracts to ensure cost-effective solutions
Making rates comparative & generating Purchase orders of admin related items to ensure cost-effective solutions
Manage office supplies, equipment, and inventory, ensuring availability and functionality for staff
Coordinate travel arrangements i.e
Air, Train, Bus Tickets, Taxi/Cab, Transport booking, Hotel booking, meetings, conferences, and events for MD, Director, senior management and other staff as needed
Event Management-Organize and manage internal and external events
Manage logistics for events, including venue selection, catering, and materials preparation
Also manage internal buildings events like fire drills, inspections, etc
Attending Hearing District and Session Court for Legal cases
Follow up with the Court authorities on various matters
Liaisoning, coordinating with the various Govt
Departments & authorities i.e
MCD, Tehsil office, Registrar office, Police Station, Pollution Department, Fire Department for NOC’s, Agreements, Affidavit’s renewal, Water & Electricity Board, PF & Labour office as required etc
Handle confidential information with discretion & integrity and organize filing systems
Prepare and analyze reports on administrative and maintenance performance and make recommendations for improvement
Stay up-to-date on industry trends & implement changes as needed to enhance efficiency and effectiveness
Maintain office Staff Attendance & Leave, Reception area and support to HR department
Reconciliation of vendor bills and responsible for all payments of Facility bills
Check, Verify & process all bills for speedy payments and making vendor relations also
Review utility bills consumption and strive to minimize costs
Manage office infrastructure & equipments
Maintain & check of stationery, pantry, Housekeeping items stock are up to date
Arrange & supervising Security Guards & liaisoning with a facilities companies
To educate, motivate, and train admin staff including Housekeeping, Drivers & Security guards
Making weekly, monthly & yearly MIS reports of admin related works
Manager – Administration
FORME COMMUNICATIONS TECHNOLOGY INDIA PVT. LTD.
Gurgaon
11.2015 - 09.2017
Office Management- Oversee the daily administrative operations of the office, ensuring a well-functioning and efficient work environment
Facility Management: Supervise office premises, Repair & maintenance of office equipments, Housekeeping, Security and ensure compliance with health and safety regulations
Vendor Management- Identify and manage relationships with vendors and service providers for office supplies, equipment, IT services, etc
Classification of vendors on the basis of criteria like cost, quality, timely delivery etc
Development of new vendors and updating vendors list time to time
Evaluating vendors & negotiating the price, delivery schedule and terms and conditions with them
Timely clearance of vendor payments & handling vendor queries
Event Coordination- Organize and manage internal and external events, including meetings, conferences, and corporate events
Manage logistics for events, including venue selection, catering, and materials preparation
Travel Management- Handle all domestic and international travel arrangements including flights, accommodation, and transportation for employees
Negotiation with travel agents for domestic/International travel
Budgeting and Cost Control- Plan and monitor administrative budgets, control expenses, and negotiate contracts with external service providers
Inventory Control- Manage office supplies, track stock levels, and ensure proper procurement to maintain adequate inventory
Making rates comparative & generating Purchase orders for purchasing of office equipments cost-effective solutions
Compliance and Policies- Ensure that company policies, legal guidelines, and administrative regulations are followed and updated regularly
Team Leadership:- Manage the administrative staff, delegate responsibilities, and ensure professional development and high performance of the team
Liaisoning- coordinating with the various Govt
Departments & authorities i.e
MCD, Tehsil office, Registrar office, Police Station, Pollution Department, Fire Department for NOC’s, Agreements, Affidavit’s renewal, Water & Electricity Board, PF & Labour office as required etc
Manage repair & maintenance- Manage of all office services i.e
Electrical, Air Conditioners, Plumbing, Housekeeping, Civil works, Pest Control, CCTV & DVR, Fire extinguisher, EPABX, Attendance Machine, Printers & Photocopy Machine, Genset repair & maintenance, UPS Battery services and renewal of AMC’s & agreements
Front Desk Management- Supervising & maintain reception activities
Maintaining daily Bio metric attendance of Staff & workers
Manage courier, incoming & outgoing calls, registers, refreshments for staff & workers and other requirements
HR Support- Providing & support joining & Exit formalities of Employees
Providing assistance in organizing trainings, events etc
Handling the Employees Attendance, wages and Leave Records
Provide administrative support to senior management and other departments as required
Maintain and update files, databases, records & other documents
Ensure that all files and records are maintained
Arrange & supervising Security Guards & liaisoning with a facilities companies
To monitor visitor movement and all security guards register inside office & factory premises
Making weekly, monthly & yearly MIS reports of admin related works
Asst. Admin Manager
BEACON ELECTRONICS
Delhi
09.2007 - 10.2015
Plan and coordinate administrative procedures, systems
Developing, reviewing and improving administrative systems, policies, and procedures
Take care of Housekeeping, Repair & Maintenance, Security, CCTV, Fire Extinguisher and Pantry
Arranging Stationery, Transportation & Security systems
Maintenance Responsibility includes–AC repair & maintenance, Generator repair & maintenance, Heavy Machine repair & maintenance, Refrigerator and RO repair & maintenance, Furniture, Chair repair & maintenance and AMCs renewal
Handling maintenance & repairing in two plants-Neemrana, Rajasthan & Haridwar
Vendor Management-Identify and manage relationships with vendors and service providers for office supplies, equipment, IT services, etc., while ensuring cost-effective solutions
Liaoning with the Govt
Sector/Department
To fix Appointment with client & Calendar Management
Arrange, events meeting & conferences
Letter drafting & Communicating through Telephonic,E-mail between Organizations
Maintaining Petty cash, Pantry & expanses details
Arranging Hotel, Guest House & Travel arrangement-Making online Rail Tickets, Air Tickets & Bus Tickets for staff & MD/directors
Making Rate Comparative, Purchase orders & Tracking system of admin relative items
Making Stock details, Couriers, Vouchers
Filling Employee form and Making wages & salaries details of employees
Maintain attendance
Making & Maintaining all Insurance of the Firm, Car, Bike/Scooter & Mediclaim
Making & arranging Letter head, Envelope, Stickers, ID card, Visiting cards of the Firm & Employee
Generating Sale Bill of different companies in ERP & excel
Making all payments letter & follow up with vendors
Maintain & updating Billing details in Excel and updating received payments
Maintain Import / Export documentation and office Filing & records systems
Responding E-mail, doing all online work, Scanning and Fax to respective companies
Admin Executive
Aptech Pvt. Ltd.
Delhi
04.2006 - 07.2007
Take care of Housekeeping, Repair & Maintenance, Security, Stationery & Pantry
Maintaining Students records, Form filling in the system and updating regularly
Preparing MIS in Excel & Online working & data entry in firm software
Maintaining correspondence & communicating accordingly between Organizations
Making wages & salaries details of employees
Maintaining Filing records systems & Responding E-mail, Scanning and Fax
Education
B.A (Hons.) - Political Science
Rajdhani College
Delhi
01.2004
One year “O” Level - Computer Application
Webuniv Infotech Pvt. Ltd.
Punjabi Bagh, New Delhi
01.2003
12th -
Govt. Boys. Sr. Sec. School No.1
Madipur, Delhi
01.2001
10th -
Govt. Boys. Sr. Sec. School No.1
Madipur, Delhi
01.1999
Skills
IT Skills
Window-98, XP, 2000, 2003, 2007 & 2010
Ms-Dos, Ms-Word, Ms-Excel, Ms-Power Point, Ms-Access
Ms-Outlook Express and ERP 90 software
Internet Surfing, Online working, E-mail, Scanning, Fax etc
English Typing knowledge with 50 WPM Speed
Others Skills
Possess strong interpersonal & communication skills
Maintain a positive work atmosphere by behaving and communicating in a manner so that you get along with candidates, clients, co-workers & supervisors
Interest in learning new technologies, highly self-motivated and strong work ethics
Ability to handle tremendous pressure Receptive to change, new ideas and feedback
Documentation and control
Policy and procedure modification
Developing policies and procedures
Staff management
Event planning
Account reconciliation
Contract preparation
Proposal writing
Resources allocation
Budgeting and expense monitoring
Employee onboarding
Expense reports
Project planning
Hiring and training
Verbal and written communication
Scheduling
Event coordination
Presentation design
Process improvement
Office administration
Quality standards
Performance evaluations
Performance improvement
Stakeholder management
Budget administration
Relationship building
Travel arrangements
Calendar management
Records management
Administrative improvement
Organization and multitasking
Accounting procedures
Meeting coordination
Vendor negotiations
Mail handling
Customer service management
HR support
Office supervision
Office management
Team collaboration
Languages
English
Hindi
Hobbies and Interests
Music & People Networking.
Reading books, News & Cricket.
Salary
Negotiable
Personal Information
Father's Name: Mr. Lekh Ram Kuradiya
Date of Birth: 10/02/83
Marital Status: Married
Religion: Hindu
Timeline
Admin Manager
ASHOKA DISTILLERS AND CHEMICALS PVT. LTD.
10.2017 - 09.2024
Manager – Administration
FORME COMMUNICATIONS TECHNOLOGY INDIA PVT. LTD.
11.2015 - 09.2017
Asst. Admin Manager
BEACON ELECTRONICS
09.2007 - 10.2015
Admin Executive
Aptech Pvt. Ltd.
04.2006 - 07.2007
B.A (Hons.) - Political Science
Rajdhani College
One year “O” Level - Computer Application
Webuniv Infotech Pvt. Ltd.
12th -
Govt. Boys. Sr. Sec. School No.1
10th -
Govt. Boys. Sr. Sec. School No.1
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