Summary
Overview
Work History
Education
Skills
Languages
Hobbies and Interests
Salary
Personal Information
Timeline
Generic
Hemraj Kuradiya

Hemraj Kuradiya

New Delhi

Summary

Results-driven Admin Manager with extensive experience at ASHOKA DISTILLERS AND CHEMICALS PVT. LTD., specializing in vendor negotiations and staff management. Demonstrated a 30% increase in administrative efficiency through strategic utilization of IT skills and strong interpersonal communication. Proficient in policy development and process improvement, consistently creating a positive and productive workplace.

Overview

19
19
years of professional experience

Work History

Admin Manager

ASHOKA DISTILLERS AND CHEMICALS PVT. LTD.
Delhi
10.2017 - 09.2024
  • Manage and supervise administrative staff, including receptionists, administrative assistants, and clerical personnel
  • Develop and implement administrative policies, procedures, and systems to streamline operations and ensure compliance with company standards and regulatory requirements
  • Plan and monitor administrative budgets, control expenses, and negotiate contracts with external service providers
  • Oversee, coordinate and supervise facilities management, including office space planning, Security, Renovations for office facilities and equipment
  • Managing proper repair & maintenance of office services i.e
  • Electrical, Air Conditioners, Plumbing, Housekeeping, Civil works, Pest Control, CCTV & DVR, Fire extinguisher, EPABX, Attendance Machine, Printers & Photocopy Machine, Genset repair & maintenance, UPS Battery services and renewal of AMC’s & agreements
  • Vendor management-Making a strong database of vendors & ABC classification of vendors on the basis of criteria like cost, quality & timely delivery
  • Maintaining existing & new suppliers list
  • Maintain relationships with external vendors and service providers for maintenance-related services and negotiate contracts to ensure cost-effective solutions
  • Making rates comparative & generating Purchase orders of admin related items to ensure cost-effective solutions
  • Manage office supplies, equipment, and inventory, ensuring availability and functionality for staff
  • Coordinate travel arrangements i.e
  • Air, Train, Bus Tickets, Taxi/Cab, Transport booking, Hotel booking, meetings, conferences, and events for MD, Director, senior management and other staff as needed
  • Event Management-Organize and manage internal and external events
  • Manage logistics for events, including venue selection, catering, and materials preparation
  • Also manage internal buildings events like fire drills, inspections, etc
  • Attending Hearing District and Session Court for Legal cases
  • Follow up with the Court authorities on various matters
  • Liaisoning, coordinating with the various Govt
  • Departments & authorities i.e
  • MCD, Tehsil office, Registrar office, Police Station, Pollution Department, Fire Department for NOC’s, Agreements, Affidavit’s renewal, Water & Electricity Board, PF & Labour office as required etc
  • Handle confidential information with discretion & integrity and organize filing systems
  • Prepare and analyze reports on administrative and maintenance performance and make recommendations for improvement
  • Stay up-to-date on industry trends & implement changes as needed to enhance efficiency and effectiveness
  • Maintain office Staff Attendance & Leave, Reception area and support to HR department
  • Reconciliation of vendor bills and responsible for all payments of Facility bills
  • Check, Verify & process all bills for speedy payments and making vendor relations also
  • Review utility bills consumption and strive to minimize costs
  • Manage office infrastructure & equipments
  • Maintain & check of stationery, pantry, Housekeeping items stock are up to date
  • Arrange & supervising Security Guards & liaisoning with a facilities companies
  • To educate, motivate, and train admin staff including Housekeeping, Drivers & Security guards
  • Making weekly, monthly & yearly MIS reports of admin related works

Manager – Administration

FORME COMMUNICATIONS TECHNOLOGY INDIA PVT. LTD.
Gurgaon
11.2015 - 09.2017
  • Office Management- Oversee the daily administrative operations of the office, ensuring a well-functioning and efficient work environment
  • Facility Management: Supervise office premises, Repair & maintenance of office equipments, Housekeeping, Security and ensure compliance with health and safety regulations
  • Repairing, Servicing, AMCs & maintenance of Electricity Genset, office & factory AC’s etc
  • Vendor Management- Identify and manage relationships with vendors and service providers for office supplies, equipment, IT services, etc
  • Classification of vendors on the basis of criteria like cost, quality, timely delivery etc
  • Development of new vendors and updating vendors list time to time
  • Evaluating vendors & negotiating the price, delivery schedule and terms and conditions with them
  • Timely clearance of vendor payments & handling vendor queries
  • Event Coordination- Organize and manage internal and external events, including meetings, conferences, and corporate events
  • Manage logistics for events, including venue selection, catering, and materials preparation
  • Travel Management- Handle all domestic and international travel arrangements including flights, accommodation, and transportation for employees
  • Negotiation with travel agents for domestic/International travel
  • Budgeting and Cost Control- Plan and monitor administrative budgets, control expenses, and negotiate contracts with external service providers
  • Inventory Control- Manage office supplies, track stock levels, and ensure proper procurement to maintain adequate inventory
  • Making rates comparative & generating Purchase orders for purchasing of office equipments cost-effective solutions
  • Compliance and Policies- Ensure that company policies, legal guidelines, and administrative regulations are followed and updated regularly
  • Team Leadership:- Manage the administrative staff, delegate responsibilities, and ensure professional development and high performance of the team
  • Liaisoning- coordinating with the various Govt
  • Departments & authorities i.e
  • MCD, Tehsil office, Registrar office, Police Station, Pollution Department, Fire Department for NOC’s, Agreements, Affidavit’s renewal, Water & Electricity Board, PF & Labour office as required etc
  • Manage repair & maintenance- Manage of all office services i.e
  • Electrical, Air Conditioners, Plumbing, Housekeeping, Civil works, Pest Control, CCTV & DVR, Fire extinguisher, EPABX, Attendance Machine, Printers & Photocopy Machine, Genset repair & maintenance, UPS Battery services and renewal of AMC’s & agreements
  • Front Desk Management- Supervising & maintain reception activities
  • Maintaining daily Bio metric attendance of Staff & workers
  • Manage courier, incoming & outgoing calls, registers, refreshments for staff & workers and other requirements
  • HR Support- Providing & support joining & Exit formalities of Employees
  • Providing assistance in organizing trainings, events etc
  • Handling the Employees Attendance, wages and Leave Records
  • Provide administrative support to senior management and other departments as required
  • Maintain and update files, databases, records & other documents
  • Ensure that all files and records are maintained
  • Arrange & supervising Security Guards & liaisoning with a facilities companies
  • To monitor visitor movement and all security guards register inside office & factory premises
  • Making weekly, monthly & yearly MIS reports of admin related works

Asst. Admin Manager

BEACON ELECTRONICS
Delhi
09.2007 - 10.2015
  • Plan and coordinate administrative procedures, systems
  • Developing, reviewing and improving administrative systems, policies, and procedures
  • Take care of Housekeeping, Repair & Maintenance, Security, CCTV, Fire Extinguisher and Pantry
  • Arranging Stationery, Transportation & Security systems
  • Maintenance Responsibility includes–AC repair & maintenance, Generator repair & maintenance, Heavy Machine repair & maintenance, Refrigerator and RO repair & maintenance, Furniture, Chair repair & maintenance and AMCs renewal
  • Handling maintenance & repairing in two plants-Neemrana, Rajasthan & Haridwar
  • Vendor Management-Identify and manage relationships with vendors and service providers for office supplies, equipment, IT services, etc., while ensuring cost-effective solutions
  • Liaoning with the Govt
  • Sector/Department
  • To fix Appointment with client & Calendar Management
  • Arrange, events meeting & conferences
  • Letter drafting & Communicating through Telephonic,E-mail between Organizations
  • Maintaining Petty cash, Pantry & expanses details
  • Arranging Hotel, Guest House & Travel arrangement-Making online Rail Tickets, Air Tickets & Bus Tickets for staff & MD/directors
  • Making Rate Comparative, Purchase orders & Tracking system of admin relative items
  • Making Stock details, Couriers, Vouchers
  • Filling Employee form and Making wages & salaries details of employees
  • Maintain attendance
  • Making & Maintaining all Insurance of the Firm, Car, Bike/Scooter & Mediclaim
  • Making & arranging Letter head, Envelope, Stickers, ID card, Visiting cards of the Firm & Employee
  • Generating Sale Bill of different companies in ERP & excel
  • Making all payments letter & follow up with vendors
  • Maintain & updating Billing details in Excel and updating received payments
  • Maintain Import / Export documentation and office Filing & records systems
  • Responding E-mail, doing all online work, Scanning and Fax to respective companies

Admin Executive

Aptech Pvt. Ltd.
Delhi
04.2006 - 07.2007
  • Take care of Housekeeping, Repair & Maintenance, Security, Stationery & Pantry
  • Maintaining Students records, Form filling in the system and updating regularly
  • Preparing MIS in Excel & Online working & data entry in firm software
  • Maintaining correspondence & communicating accordingly between Organizations
  • Making wages & salaries details of employees
  • Maintaining Filing records systems & Responding E-mail, Scanning and Fax

Education

B.A (Hons.) - Political Science

Rajdhani College
Delhi
01.2004

One year “O” Level - Computer Application

Webuniv Infotech Pvt. Ltd.
Punjabi Bagh, New Delhi
01.2003

12th -

Govt. Boys. Sr. Sec. School No.1
Madipur, Delhi
01.2001

10th -

Govt. Boys. Sr. Sec. School No.1
Madipur, Delhi
01.1999

Skills

  • IT Skills
  • Window-98, XP, 2000, 2003, 2007 & 2010
  • Ms-Dos, Ms-Word, Ms-Excel, Ms-Power Point, Ms-Access
  • Ms-Outlook Express and ERP 90 software
  • Internet Surfing, Online working, E-mail, Scanning, Fax etc
  • English Typing knowledge with 50 WPM Speed
  • Others Skills
  • Possess strong interpersonal & communication skills
  • Maintain a positive work atmosphere by behaving and communicating in a manner so that you get along with candidates, clients, co-workers & supervisors
  • Interest in learning new technologies, highly self-motivated and strong work ethics
  • Ability to handle tremendous pressure Receptive to change, new ideas and feedback
  • Documentation and control
  • Policy and procedure modification
  • Developing policies and procedures
  • Staff management
  • Event planning
  • Account reconciliation
  • Contract preparation
  • Proposal writing
  • Resources allocation
  • Budgeting and expense monitoring
  • Employee onboarding
  • Expense reports
  • Project planning
  • Hiring and training
  • Verbal and written communication
  • Scheduling
  • Event coordination
  • Presentation design
  • Process improvement
  • Office administration
  • Quality standards
  • Performance evaluations
  • Performance improvement
  • Stakeholder management
  • Budget administration
  • Relationship building
  • Travel arrangements
  • Calendar management
  • Records management
  • Administrative improvement
  • Organization and multitasking
  • Accounting procedures
  • Meeting coordination
  • Vendor negotiations
  • Mail handling
  • Customer service management
  • HR support
  • Office supervision
  • Office management
  • Team collaboration

Languages

  • English
  • Hindi

Hobbies and Interests

  • Music & People Networking.
  • Reading books, News & Cricket.

Salary

Negotiable

Personal Information

  • Father's Name: Mr. Lekh Ram Kuradiya
  • Date of Birth: 10/02/83
  • Marital Status: Married
  • Religion: Hindu

Timeline

Admin Manager

ASHOKA DISTILLERS AND CHEMICALS PVT. LTD.
10.2017 - 09.2024

Manager – Administration

FORME COMMUNICATIONS TECHNOLOGY INDIA PVT. LTD.
11.2015 - 09.2017

Asst. Admin Manager

BEACON ELECTRONICS
09.2007 - 10.2015

Admin Executive

Aptech Pvt. Ltd.
04.2006 - 07.2007

B.A (Hons.) - Political Science

Rajdhani College

One year “O” Level - Computer Application

Webuniv Infotech Pvt. Ltd.

12th -

Govt. Boys. Sr. Sec. School No.1

10th -

Govt. Boys. Sr. Sec. School No.1
Hemraj Kuradiya