K Dinesh Babu

Role: Indirect Procurement Manager D&IS and RS South Key Responsibilities Key Achievements / KPIs (Optional for Resume)

Managed Spend: ~€75 Million

1. Strategic Sourcing & Category Management

• Develop and execute category strategies for indirect spend (IT, FM, Marketing, HR, Logistics, etc.) aligned with business goals.
• Identify cost optimization opportunities and drive savings initiatives across all indirect categories.
• Lead sourcing events including RFQs, RFPs, and contract negotiations.

2. Supplier Management & Governance

• Build and manage strategic supplier relationships to ensure quality, service, and cost competitiveness.
• Establish supplier performance metrics (KPIs/SLAs) and conduct regular reviews.
• Drive supplier consolidation and risk mitigation strategies.

3. Stakeholder Management

• Partner with cross-functional teams (Finance, HR, IT, Operations, Marketing) to understand business needs and deliver procurement solutions.
• Act as a trusted advisor to stakeholders on procurement best practices and cost control.

4. Cost Control & Value Delivery

• Own and manage indirect procurement budget (~€75M) ensuring effective utilization and cost efficiency.
• Deliver measurable savings, cost avoidance, and value-added initiatives year-on-year.
• Monitor market trends and benchmark pricing to ensure competitiveness.

5. Contract Management

• Lead contract negotiations, renewals, and compliance tracking.
• Ensure all supplier agreements meet legal, financial, and operational requirements.
• Mitigate contractual risks and enforce governance standards.

6. Process Improvement & Compliance

• Implement and standardize procurement processes, policies, and systems (P2P cycle).
• Ensure compliance with company policies, audit requirements, and regulatory standards.
• Drive digital transformation initiatives (eProcurement tools, automation).

7. Team Leadership & Development

• Lead and mentor procurement team members to achieve performance targets.
• Devloped team with self driven skills.
• Set clear KPIs, provide coaching, and build a high-performing team culture.
• Foster continuous improvement and capability development within the team.

8. Reporting & Analytics

• Track procurement KPIs (savings, spend visibility, supplier performance).
• Publishes the Dashboards in regualr frequency.
• Use data analytics to drive decision-making and strategic improvements.
• Delivered 9% annual savings across €75M spend.
• Improved supplier performance by 94% through KPI-driven governance.
• Reduced supplier base by 18%, increasing efficiency and cost control.
• Implemented digital procurement tools improving process efficiency by 95%.

• Manage end-to-end procurement for trading warehouses in UAE and Bangalore, covering both intercompany and external suppliers.
• Develop sourcing strategies by evaluating cost, quality, lead time, and supply reliability.
• Lead commercial negotiations with vendors to secure optimal pricing, delivery terms, and contractual conditions.
• Execute and manage purchase orders in SAP, ensuring accuracy and timely delivery confirmations.
• Proactively monitor order status, expedite critical shipments, and resolve delays or unconfirmed orders.
• Maintain and govern SAP master data, including material master, info records, and source lists.
• Collaborate with Supplier Quality and Development (SQD) teams to address quality issues and ensure effective inspection processes.
• Drive inventory optimization and ensure effective stock control across warehouses.
• Optimize inbound logistics costs through effective freight planning and control.
• Coordinate closely with logistics teams to ensure seamless customs clearance and shipment flow.
• Manage Inventory in bonded warehouse in compliance with regulatory requirements.
• Lead resolution of claims related to shortages, damages, and missing shipments.
• Evaluate and enhance vendor performance through structured KPI tracking and reviews.
• Determine optimal shipment modes balancing cost, urgency, and service levels.
• Cost effectiveness through inbound freight control.
• Regular touch with logistics team for timely customs clearance.
• Issue instructions for bonding shipments through private and public bonded warehouses.
• Lead to get claims – Short landing, Damaged condition and missing shipments.
• Measuring the Vendor performance.
• Sending the reports on daily & weekly basis

• Lead procurement of buy-brand products (e.g., Timken grease portfolio) across multiple manufacturing and trading plant locations.
• Ensure uninterrupted supply of customized outsourced products developed for strategic customers, including Indian Railways.
• Procurement of packaging materials for all trading plants across India.
• Sucessfull and smooth transition of CHA's
• Implement and administer price variation mechanisms aligned with base oil and steel market indices.
• Drive end-to-end sourcing activities including RFQs, NDAs, and contract finalization with robust commercial terms.
• Lead strategic vendor negotiations to achieve cost optimization and sustainable value delivery.
• Establish system to maintain optimal safety stock levels, ensuring effective inventory control across locations.
• Manage procurement operations through SAP MM, including PO processing, scheduling agreements, order tracking, and on-time delivery execution.
• Contribute to SAP system enhancements and lead improvements in procurement processes, including end-to-end P2P cycle.
• Coordinate with freight forwarders, shipping lines, and customs agents (CHA) for seamless import and third-party shipment execution.
• Collaborate with finance and compliance teams to ensure efficient customs clearance and regulatory adherence.
• Deliver best-in-class import clearance performance (Air: 1 day, Sea: 3 days) with zero demurrage exposure.
• Provide proactive shipment tracking and status updates to internal stakeholders and to distrubution Warehouses.
• Conduct periodic performance reviews with suppliers and drive continuous improvement initiatives.
• Negotiate freight contracts and optimize logistics costs while ensuring service reliability and efficiency.

• Review and validate customer purchase orders and order profiles to ensure compliance with commercial terms and contractual conditions.
• Execute and manage sales orders within ERP systems, ensuring accuracy, completeness, and timely processing..
• Oversee end-to-end order management for trading imports, ensuring seamless coordination from order placement to delivery.
• Proactively engage with suppliers to monitor shipment readiness and ensure timely dispatch notifications.
• Collaborate with freight forwarders and customs house agents (CHA) to ensure efficient customs clearance and on-time material delivery.
• Develop and present weekly and monthly operational reports, providing insights into performance and key metrics.
• Conduct freight cost analysis and drive continuous cost optimization initiatives.
• Manage bonded warehouse operations, including bonding and de-bonding processes, in compliance with regulatory requirements.
• Prepare, review, and validate documentation for import, export, and re-export shipments in line with statutory regulations.
• Coordinate with banking institutions for timely receipt and validation of original customs-cleared documents.
• Ensure timely procurement and compliance of duty exemption certificates for bonded transactions.
• Administer in-bond sales processes under EOU, R&D, EPCG, and full-duty frameworks, ensuring regulatory adherence.
• Maintain robust inventory controls to ensure stock accuracy and optimal inventory levels.
• Oversee customs bond discharge activities, ensuring compliance with applicable regulations.
• Plan and coordinate end-to-end import and export clearance activities to ensure operational efficiency.
• Monitor in-transit shipments and ensure adherence to committed delivery schedules.
• Engage with logistics partners for carrier selection, freight negotiations, and efficient dispatch planning.

• Validate and align customer commercial rates and service level agreements to ensure adherence to contractual commitments.
• Liaise with global counterpart offices to secure purchase orders and provide timely status visibility to customers.
• Orchestrate shipment execution in line with agreed service levels and transit time commitments.
• Manage end-to-end pre-alert processes, including issuance of Advance Cargo Arrival Notices to stakeholders.
• Ensure real-time shipment visibility by proactively monitoring transit status through airline tracking systems.
• Oversee EDI compliance activities, including consolidation manifest filing, HAWB, and IGM submissions.
• Ensure seamless document flow to consignees and clearing agents; facilitate priority clearances for critical shipments.
• Communicate cargo arrival with complete documentation, ensuring readiness for customs clearance and delivery.
• Coordinate with airlines for timely issuance of delivery orders and release of consolidation DOs as per credit terms.
• Collaborate with customs brokers and authorities to expedite clearance, including duty assessment and compliance adherence.
• Drive billing accuracy and ensure effective receivables management through timely invoicing and follow-ups.
• Manage transshipment processes, including bank guarantees and bond documentation in compliance with regulations.
• Resolve operational exceptions (e.g., mislabeling, missing shipments, documentation discrepancies) with minimal business impact.
• Lead claims management with airlines for loss, damage, or shortages, ensuring timely resolution and recovery.
• Deliver accurate and timely shipment status reporting to customers and internal stakeholders.
• Identify operational deviations, escalate risks, and implement corrective actions to drive continuous improvement.