K KARTHICK

Dynamic Admin Manager with a proven track record at United Alacrity India Pvt Ltd, excelling in facility management and vendor relations. Enhanced operational efficiency and reduced costs through innovative solutions and effective performance management. Committed to regulatory compliance and fostering strong team collaboration to drive organizational success.

• Corporate Communication, 2022
• AI For Everyone (Deep Learning), 2024
• Certificate in Facility Management, 2025

Facility Management

• Tracking of Facility Operating Expenses.
• Managing office maintenance day to day activities, housekeeping, security, employee transportation, catering service, AMC, repairs maintenance and vendor management.
• Managed office relocation, setup new office, Office space management and renovation to extend workspace.
• Seating management, team wise seat allocation.
• Single Point of Contact for issues related to office Administration.
• Coordinating with Landlord to ensure smooth building Operations.
• Responsible for office Petty Cash expenses and claims.
• Maintenance of AC services, Electrical, UPS, DG, STP, Fire- extinguisher, Carpenter and plumbing works.
• Sourcing and overseeing contracts, negotiating terms and conditions with external service providers for functions like catering, transport, cleaning, parking, security, vending machine, AC maintenance, UPS, DG, STP etc.
• AMC for equipment like AC's, UPS, DG, STP, Fire- extinguisher etc.
• Managing the facilities budget and maintaining the necessary documentation on record (maintenance reports, etc.) as required by the finance and compliance functions.
• Ensure that the food vendors are maintaining highest standards of hygiene in the services area.
• Take rounds of the facility regularly to identify issues in and initiate immediate rectification actions.
• Ordering goodies/gifts for new joinees and during company anniversary and occasions.
• Monitoring snacks and Coffee vending machines services and coordinating with respective vendors for services.
• SIM Cards issuance and coordinating with Airtel, Jio and Vodafone based on requirement.
• Processing Vendor invoices for payment upon validation of supporting documents.
• ID and Access control Management as per the guidelines.
• Stock maintenance of stationery, Housekeeping and Pantry consumables.
• Preparing the Daily/Weekly and Monthly reports.
• Played a key role in reducing the expenditures related to Electricity, Stationery, Paper & Printing, Transportation, Courier, Pantry and Beverages.
• Coordinating various functions related to Cafeteria, Housekeeping, Vehicle Parking, Drinking Water, Pantry, Pest Control, Fire- extinguisher

Transportation

• Preparing transport rosters as per the shifts.
• Verifying cab's and driver's documents.
• Arranging Transport for Airport Pickup/ Drop (VP's and Executives).

Event Management

• Organizing team outing, resort booking, activities and bus etc. for team outing.
• Booking flight tickets, airport pickup and drop and accommodation.
• Arrangement of all consumables and supplies for Client / VP visits.
• Organizing Team Lunch/Dinner.
• Organizing Seminar and conference

Human Resources:

• Execution of timely compliance under various Statutory Acts like EPF, ESIC Labor welfare etc.
• Recreational Events - Sports Camps, Cultural Events, Yoga and Meditation Camps, Spreading Health Awareness.
• Daily Meals and ensuring hygiene
• Organizing various employee engagement activities, Birthdays, festival functions, events, Monthly meets, Medical camps and other awareness programs.
• Ensure 100% statutory compliances as per the labor laws /rules (Contract labor, PF, ESIC, Bonus, Wages Act, etc.).
• Check all invoices related to contractors, vendors for compliance

IT Support

• Coordinating with IT team and sending laptop for New Joinees and existing employees.
• Following up and collecting laptop from exit employees and informing to IT team, Finance team and HR team.
• Coordinating with the system administrator and sort out Internet and Networking Problems.
• Dishonor of Cheques
• Coordinating with Advocate and sending the concerned person a Legal Demand Notice.
• Following up on payment, cases related to no response from the client processing the case to criminal complaint.
• Co-ordinating with advocate and processing for case numbering and following up the next process until the amount is settled.
• Have recovered 12 lakhs in one year.

• Working as the Admin Manager at United Alacrity India Pvt Ltd, Chennai, IN, from November 2022 to the present
• Worked as an Admin Manager at Reliance Systems from May 2021 to November 2022
• Worked as an Admin Manager at Big Tree Entertainment Pvt Ltd (BookMyShow) from December 2012 to May 2021
• Worked as a Senior Executive Admin at Ticket Green from June 2011 to December 2012
• Worked as an Executive Admin at Orbgen Technologies (TicketNew) from February 2009 to June 2011