Kainaz Mistry
Senior Executive Assistant
Hyderabad
Summary
A proactive and senior administrative professional with a history of supporting leaders in fast-paced environment. Recognized and valued as discreet and knowledgeable, with the capability to prioritize needs while ensuring speedy responses to logistics and business concerns.
Born and brought up in Mumbai, India, finished schooling from St. Agnes High School and thereafter graduation from HR College of Commerce & Economics. My hobbies include running, baking, and gardening. An avid traveler with a passion for exploring history, cultures, and traditions.
Overview
15
15
years of professional experience
8
8
years of post-secondary education
2
2
Certifications
4
4
Languages
Work History
Senior Executive Assistant
MassMutual India
12.2022 - Current
- Managed very busy and complex calendar scheduling with focus on proper allocation of executive availability.
- Liaise between 10 other senior executives (HOD's) & their teams which directly report into the country head, proactively resolve any issues and exercise tact and discretion.
- Manage execution of 40+ visitors (senior executives' team) to office, full end- to-end support including drafting their agenda's, meet and greet, office tour and other ground arrangements including accommodation, transport, sightseeing and other hospitality requirements.
- Prepared meeting agendas, talking points and briefing papers for country head. Take minutes of all important meetings.
- Co-Emcee All Hands meeting with senior executives.
- Processed travel expenses and reimbursements using Concur. Coordinate weekly reports, quarterly reports and year end presentations.
Executive Assistant and Editorial Coordinator
Tata Trusts
09.2014 - 12.2023
- Coordinate travel arrangements, prepare itineraries, complete visa formalities, diary management, agendas and submit expense report.
- Plan and coordinate internal and external meetings
- Coordinate communications, track and follow ups where needed and maintain confidentiality of all communication and documents.
- As Editorial Coordinator, I manage selection of stories, news items, database management, continuous collaboration with design team and sending out newsletters/emailer's.
- Research and write photo feature and proofread magazine.
- Monitor and promote the magazine on social media platforms and maintain inventory of high-resolution images.
Personal Assistant
Tata International Ltd
03.2011 - 09.2014
- Also Hon
- Consul General to Namibia, Handle all aspects of global travel, visa, accommodation, managing busy calendar and served as one point of contact when traveling
- Orchestrate all needs for large-scale meetings, conferences and accommodation and of any last-minute changes
- Instrumental in arranging group travel plans of senior management, internal and external large-scale events with smooth execution
- Manage travel expenses reports, reimbursements reports, timesheets and e-filing system
- Additionally, perform consulate related duties, which included handling walk-in guest/visitors, guiding them on visa related matters, maintaining relations with Embassy in New Delhi and periodic contract renewal procedures.
Human Resource Executive
India Bulls Company
01.2011 - 03.2011
- Handled recruitment procedure right from screening the CV
Marketing Executive
Dubai Department of Tourism and Commerce
01.2009 - 01.2011
- Organize, set up and attend exhibitions and shows as face of Dubai Tourism pan India
- Liaise with local operators, media, designers, and printers for producing various promotional products and displays
- Responsible for creating fortnightly newsletters to all media & travel trade partners
- Assisted a team of senior corporates to Dubai on a familiarization visit to promote the destination.
Education
Bachelors Degree - Accounting And Commerce
University of Mumbai
Mumbai 01.2002 - 04.2007
Human Resources Management
Welingkar's Institute of Managment
Mumbai 01.2007 - 04.2008
Executive Secretarial Practice Studies - Secretarial Practice Studies
Daver’s College of Management
Mumbai 01.2013 - 12.2013
Skills
Research abilities
undefinedCertification
Executive Secretary LIVE July 2018 – Sydney, Australia.
Timeline
Senior Executive Assistant
MassMutual India
12.2022 - Current
Digital Marketing Leaders’ Summit September 2019 – Singapore.
09-2019
Executive Secretary LIVE July 2018 – Sydney, Australia.
07-2018
Executive Assistant and Editorial Coordinator
Tata Trusts
09.2014 - 12.2023
Executive Secretarial Practice Studies - Secretarial Practice Studies
Daver’s College of Management
01.2013 - 12.2013
Personal Assistant
Tata International Ltd
03.2011 - 09.2014
Human Resource Executive
India Bulls Company
01.2011 - 03.2011
Marketing Executive
Dubai Department of Tourism and Commerce
01.2009 - 01.2011
Human Resources Management
Welingkar's Institute of Managment
01.2007 - 04.2008
Bachelors Degree - Accounting And Commerce
University of Mumbai
01.2002 - 04.2007
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